24-238995. FMD. UninterruptiblePowerSupply

The California Department of General Services, Facilities Management Division, is issuing Invitation for Bid (IFB) 24-238995 for uninterruptible power supply (UPS) maintenance and repair services at the Swing Space facility (Building #034) located at 1021 O Street, Sacramento, CA 95814. The procurement encompasses preventive maintenance, repairs, and technical support services for two Liebert UPS units (Models 52SA500ANCBASAW), two bypass panel boards, eight battery cabinets, and 320 sealed batteries over a 36-month contract term with fixed rates throughout the period. Deliverables include quarterly, semi-annual, and annual preventive maintenance services; foreseeable repairs covering specific component replacements such as power AC and DC filter capacitors, low-profile fans, squirrel-cage blowers, logic memory lithium boards, sealed batteries, inverter/rectifier kits rated at 600KVA, and fuses rated at 1000 amperes and 690 volts; unforeseeable repairs with separate pricing for normal business hours, after-hours, and emergency response within two hours; and technical support services capped at ten hours per 12-month period. Qualified bidders must be registered with the California Department of Consumer Affairs, Contractors State License Board with a valid Class C-10 electrical license, provide current proof of general liability, commercial automobile, and workers' compensation insurance, and submit three or more business references demonstrating similar UPS service experience within the last five years. The procurement schedule includes a non-mandatory walk-through on January 15, 2026, at 10:00 a.m. PT, written question submission deadline of January 19, 2026, with responses posted by January 23, 2026, final bid submission deadline of January 28, 2026, at 2:00 p.m. PT, and bid opening on January 29, 2026, at 2:00 p.m. PT at the Ziggurat Building, 707 Third Street, West Sacramento, CA 95605. Award will be made to the lowest responsive responsible bidder after evaluation of applicable preferences and incentives.

This procurement includes mandatory set-asides for Disabled Veteran Business Enterprise (DVBE) participation at a minimum of three percent, with incentive bonuses available for participation levels exceeding the minimum threshold, and a five percent small business preference for responsive bids from non-certified small businesses, as well as preference consideration for non-small businesses claiming 25 percent small business subcontractor participation. All contractors and subcontractors must comply with prevailing wage requirements under California Labor Code with August 2025 rates in effect and must be registered with the Department of Industrial Relations. The contract is subject to Executive Order N-6-22 regarding Russia sanctions, and bidders must disclose any intended use of generative artificial intelligence in contract performance. The cost sheet requires bidders to submit detailed pricing for preventive maintenance services, component replacements for foreseeable repairs (with quantities ranging from one to 320 units depending on component type), unforeseeable repairs calculated on an estimated 24 hours per service category with an annual parts allowance of $25,000 and applicable parts markup, and technical support services. No incumbent vendor or budget range is specified in the available documentation, and no renewal options are identified in the solicitation.