24-213861. FMD. HVAC Services

The California Department of General Services (DGS), Facilities Management Division (FMD) is soliciting bids for HVAC maintenance and repair services for the Elihu M. Harris State Office Building located in Oakland, Alameda County. The procurement is an Invitation for Bid (IFB) for comprehensive HVAC services, specifically covering maintenance, repairs, and technical support for two chillers, three cooling towers, and associated water pumps and equipment. Bidders must possess valid C-4, C-20, and C-10 licenses and provide three references demonstrating similar work experience within the past five years. A mandatory walk-through is scheduled for January 15, 2025, at 10:00 a.m., with written questions due by January 20, 2025, and final bid submissions required by February 4, 2025, at 2:00 p.m. The contract will be a three-year term, with pricing structured around annual preventive maintenance, foreseeable and unforeseeable repair services (including a $30,000 parts allowance), and technical support services limited to 40 hours per year. Bidders must also provide proof of required insurance and comply with prevailing wage requirements and DIR registration.

The solicitation includes specific set-aside and preference provisions for disadvantaged businesses, with a mandatory 3% Disabled Veteran Business Enterprise (DVBE) participation requirement and additional DVBE incentives up to 5% for participation above the minimum. Small businesses can receive a 5% preference, either as certified small businesses or by subcontracting 25% of work to certified small businesses. While no incumbent vendor is specified, the contract is subject to strict licensing requirements, specifically mandating both C10 and C20 licenses for all equipment work. The procurement does not provide a specific total contract value or budget range, but the structure suggests an anticipated significant investment in HVAC maintenance and repair services for the state office building. Potential bidders must carefully review all documentation, meet the comprehensive qualification requirements, and demonstrate technical expertise in complex HVAC systems maintenance and repair.