24-11037-000 Fuel Service Equipment Replacement

The California Department of State Hospitals (DSH) is soliciting bids for the 24-11037-000 Fuel Service Equipment Replacement project at the Atascadero State Hospital, located in San Luis Obispo County. The procurement is an Invitation for Bid (IFB) seeking a contractor to furnish and install new electronic fuel dispensing and monitoring equipment for fleet vehicles, specifically focusing on E-10 fuel. The project involves demolishing existing fuel service infrastructure and replacing it with a comprehensive fuel management system, including mechanical and electrical work such as removing old equipment, installing new components, updating power and control systems, and adding a convenience receptacle. Contractors must possess a California A - General Engineering Contractor license, with potential subcontractor licenses including C-36 Plumbing, C-4 Boiler, or C-10 Electrical. Key qualifications include a minimum of five years of experience and proof of prevailing wage compliance. The mandatory bidder's conference is scheduled for May 13, 2025, at 10:00 am, with final bid submissions due on May 21, 2025, at 2:00 PM. The anticipated contract term runs from June 16, 2025, through January 31, 2026, with a notice of intent to award posted on May 26, 2025.

The contract includes a small business preference of 5% and potential Disabled Veteran Business Enterprise (DVBE) incentive, encouraging participation from historically underrepresented business communities. Contractors must submit comprehensive documentation, including background checks, safety protocols, and insurance certifications, with strict adherence to security measures and COVID-19 protocols. The project emphasizes compliance with state and federal regulations, including provisions related to economic sanctions and artificial intelligence usage. The total project budget encompasses the primary work scope plus a $10,000 allowance for unforeseen expenses, situated within the 425-square-foot work area of Building S-17 at the Atascadero campus. Bidders must utilize 2022 California building, electrical, mechanical, and fire codes, and the project will require integration with specific equipment such as a Fuel Master Live Pedestal, tank gauging system, fuel dispenser, transfer pump, and associated electrical components. Contractors must be registered with the Department of Industrial Relations and demonstrate a robust understanding of complex infrastructure replacement in a sensitive governmental facility setting.