24-10018-000 Fire Extinguisher Maintenance, Repair, and Testing Services

The Department of State Hospitals - Atascadero (DSH-A) is seeking bids for Fire Extinguisher Maintenance, Repair, and Testing Services through Invitation for Bid (IFB) #24-10018-000. The procurement covers comprehensive fire extinguisher services for the facility, including maintenance, repair, testing, and servicing of various extinguisher types such as dry chemical ABC, Class K wet chemical, CO2, and stored pressure water extinguishers. Contractors must provide all necessary materials, tools, equipment, transportation, licenses, certifications, permits, insurance, and personnel to perform these services. Required qualifications include a valid California C-16 Contractor's License, E-License from the Office of the State Fire Marshal (OSFM), and EE-License certifications for technicians covering recharge/maintenance, hydrostatic testing of low-pressure vessels, and DOT specification vessels. A mandatory bidder's conference is scheduled for December 10, 2024, at 10:00 AM, with bid questions due by December 12, 2024, at 2:00 PM, and final bid submissions due December 18, 2024, at 2:00 PM. The anticipated contract term is February 1, 2025, through January 31, 2028, with potential for two additional one-year extensions.

The solicitation includes a 5% small business preference and opportunities for Disabled Veteran Business Enterprise (DVBE) participation, with potential incentives ranging from 1-5% based on DVBE involvement. Contractors must maintain commercial general liability insurance of $1 million per occurrence and $2 million aggregate, along with workers' compensation insurance. The bid process revealed three submissions, with Dependable Fire Protection submitting the lowest bid at $51,301.00, followed by Los Padres Fire Protection at $88,080.35, and National Fire Systems, Inc. at $97,401.00. None of the bidders claimed small business or DVBE preferences. The contract requires detailed pricing for various services, including annual inspections, hydrostatic testing, six-year teardowns, and recharging, with specific protocols for parts replacement and on-site servicing. Contractors are prohibited from using vendor-owned fire extinguishers as permanent replacements, with all equipment swaps limited to DSH-Atascadero owned units. The Notice of Intent to Award, dated December 23, 2024, indicates Dependable Fire Protection as the recommended vendor for this contract.