24-0186-4. Annual Contract to Provide Sewer Lift Station Maintenance and Repair Services

Chatham County is soliciting competitive bids for an annual contract to provide sewer lift station maintenance and repair services specifically for the Chatham County Sheriff Office (CCSO) Detention Center and Firing Range Complex. The procurement (Bid #24-0186-4) requires a qualified contractor to provide comprehensive maintenance services, including quarterly inspections, emergency repairs, and ongoing maintenance of grinders, lift pumps, and control systems located at multiple facility areas. Mandatory qualifications include providing emergency response within 2 hours, initiating repairs within 4 hours of service requests, and submitting references from three similar projects, with preference for prior Chatham County work. A mandatory onsite pre-bid conference is scheduled for January 14, 2025, at 10:00 AM in the CCSO Media Room, and bid submissions are due on January 22, 2025, at 2:00 PM through the Chatham County Purchasing Portal. Bidders must be prepared to work within secured detention facility areas, adhering to strict security protocols and requiring valid Georgia identification.

The contract establishes a 30% combined Minority/Women-owned Business Enterprise (MBE/WBE) participation goal, indicating a commitment to supporting diverse business participation. Insurance requirements are significant, mandating $1,000,000 in Commercial General Liability, $500,000 in Workers' Compensation/Employer's Liability, and $1,000,000 in Business Automobile Liability coverage. Contractors must maintain a current Chatham County Tax Certificate and comply with all county purchasing ordinances. The contract includes potential renewal options for four additional one-year terms contingent upon mutual agreement. While no specific budget range was explicitly stated, the comprehensive nature of the services and the specialized equipment involved (including Sewer Chewer and Muffin Monster grinders, Xylem Flight lift pumps, and various control systems) suggests a substantial contract value. Successful bidders will need specialized technical expertise in industrial wastewater and lift station maintenance, with experience in secure government facility environments.