Specifications 24_0186_4_ Sewer Lift Station .pdf

SPECIFICATIONS FOR: BID NO. 24-0186-4

Annual Contract to Provide Sewer Lift Station Maintenance and Repair Services

(CCSO) Detention Center and Firing Range Complex

GENERAL SPECIFICATIONS:

**PLEASE NOTE: Chatham County does not utilize third parties to obtain bids on its behalf.**

Chatham County is soliciting competitive bids from qualified contractors to provide all materials, supplies, equipment, tools, and labor necessary to provide sewer lift station maintenance and repair services at the Chatham County Sheriff Office (CCSO) Detention Center and Firing Range

Complex. The Detention Center and Firing Range is located at 1050 Carl Griffin Drive, Savannah, GA., 31405. During the bidding process, bidders are not to contact any department directly.

All questions regarding this project should be submitted in writing and directed exclusively to Bernadine Bruen, Procurement Specialist by visiting the Chatham County Purchasing portal:

https://chathamcountyga.bonfirehub.com/portal. All answers will be posted in the form of an

Addendum.

A MANDATORY ONSITE PRE-BID CONFERENCE has been scheduled to discuss the specifications and to resolve any questions and/or misunderstanding that may arise. The PRE-

BID conference will be held on January 14, 2025, at 10:00AM, in the Media Room at the

Chatham County Sheriff Office, 1050 Carl Griffin Drive, Savannah, GA 31405. Your company must be represented at this conference to submit a bid.

SPECIFICATIONS:

SECTION I. REQUIREMENTS:

1. Contractor must provide references from owners of at least three (3) projects with similar scope of work. Include government owners if possible. If the contractor has performed any work for the Chatham County Board of Commissioners within the last five (5) years, at least one (1) of the three (3) owner references must be from the appropriate party within the Chatham County Government. References must include previous experience with proven effectiveness in providing services as specified in this ITB.

2. All work and services will be performed in accordance with any and all Federal, State, and Local codes, laws, ordinances, and regulations. It is the Contractor’s responsibility to be knowledgeable of any and all regulations pertaining to this BID and scope of work.

3. Maintain the minimum limits of insurance as specified in ITB Section II. 2.15.2.

NO EXCEPTIONS. The coverage shall be maintained for the duration of the contract. This shall be the standard for the duration of the contract.

4. At time of contract award, the awarded contractor will be required to provide a current Occupational Tax Certificate (Business License) from any municipality or https://chathamcountyga.bonfirehub.com/portal county within the State of Georgia. This shall be the standard for the duration of the contract (Reference ITB Section II.2.14).

SECTION II. QUALITY ASSURANCE:

1. If any of the work and/or services is found defective or not in accordance with applicable codes and standards, the contractor shall correct the work and/or services promptly, at no cost to the County, and to the satisfaction of the County.

2. All service inspections must conform to manufactures specifications and if required use manufactures service kits to perform services.

3. The contractor shall be capable of providing all equipment normally needed to perform the requested services.

4. Materials and parts supplied shall be new, free of defects, and suitable for the intended use.

SECTION III. EQUIPMENT:

Qty.

Description Manufacturer Model Location

1 /EA Grinder Sewer Chewer

SC06 Unit 5

1 /EA Grinder Muffin

Monster

30005 Main Entrance

5 /EA Grinder Unknown Unknown Range Complex

6 /EA Lift Pump Unknown Unknown Range Complex

2 /EA Lift Pump Xylem Flight

3000 series Unit 5

1 /EA Grinder Control Applied Ind.

Control

FTA-610 Unit 5

1 /EA Lift Pump Control MT Pump

Control

MTPC Unit 5

1 /EA Grinder Control JWC

Environmental

PC2220 Main Entrance

3 /EA

Grinder/Pump Control

Environmental

Unknown

Range Complex

SECTION IV. SCOPE OF WORK:

4.1 Services shall include:

A. Four (4) Quarterly Inspections:

1. Inspect all controls

2. Inspect all for function and operation adjust as needed

3. Test and record all motors amperage load

4. Lubricate all bearings and wear points

5. Open access panels to clean interior and exterior sections

6. Inspect and record all drive bearing and motor temperatures

7. Inspect all pressure and safety switches

8. Inspect all drive couplers for wear and damage

9. Clean and Inspect grinders and blades for wear and or damage

10. Remove, Clean and Inspect lift pumps for wear and or damage

11. Inspect lift station well for wear and or damage - confined space permit’s must be included in price

4.2 Repair Services:

A. Non-Emergency Service Requests

Scheduling shall be coordinated by Facility Engineering. Once work is scheduled and the schedules are confirmed by both the contractor and

Facility Engineering, it is critical that the contractor adheres to the schedule and performs the work in a timely fashion.

B. Emergency Service Requests:

The contractor will be required to respond to the initial call within (2) two hours. Repairs should begin within (4) four hours from the time of the initial service request.

SECTION V. SPECIFICATIONS:

1. An inspection check list with all information and results for each item on inspection must be provided for each service inspection for review and records.

2. All inspection paperwork must be received at completion of service inspection signed by inspector.

3. All inspections must be scheduled with notification by phone or email to confirm time and date at no less than (72) hours before service inspection is due. Failure to notify Facility Engineering will result in rescheduling the inspection at no charge to the County.

4. All maintenance, service, repairs, and inspections will require an escort by a

Chatham County Detention Center Facility Engineer.

5. Cancellations by either party must be made by phone or email no less than (24) hours in advance. All cancellations must be rescheduled at time of cancellation.

6. Failure to perform services in the required maintenance and/or service timeline may be seen as a violation of contract and grounds for termination of contract.

SECTION VI. WORK HOURS:

1. Contractor must coordinate all work with the Project Manager JIM BAKER, Engineering Superintendent. During the bidding process, bidders are not to contact Project Manager directly.

2. Scheduling will only be coordinated after bid has been awarded.

SECTION VII. SITE CONDITIONS:

Work shall be performed within the Chatham County Detention Center Secured

Area. All Contractors, Sub-Contractors, employees, and their representatives are required to have a valid Georgia identification card or state issued driver license which will be surrendered each day and exchanged for a visitors pass for entrance to Secured Area. A Security Escort will be on site for entrance and exit control.

Limited entrance and exit will be enforced. All vehicles and personnel entering the Secured Area will be subject to search. No weapons or contraband will be allowed into the Secured Area. Smoking and tobacco products are not allowed in the Secure Area and a designated smoking area will be identified. All tools and equipment must be removed or secured at the end of the day to Chatham County

Sheriff’s Staff approval.