23-725 Uninterruptible Power Supplies - eRate

Roseburg Public Schools in Douglas County, Oregon, is seeking bids for the procurement of uninterruptible power supplies (UPS) through an eRate program solicitation numbered 23-725. The specific procurement involves 4 rack-mounted 1500 VA and 22 small form factor 1500 VA UPS units designed to protect devices with power consumption between 720W and 900W. Vendors must be authorized resellers and can propose alternative products provided they meet the minimum specifications, which include line-interactive technology and specific input/output voltage requirements. The bid requires vendors to submit their USAC Form 498 ID and provide pricing that reflects the district's net delivered price after eRate discounts. Proposals are due on March 8, 2023, at 2:00 PM, and pricing must remain firm for a minimum of 365 days. The district reserves the right to reject any bids not complying with prescribed public bidding procedures and will confirm each vendor's manufacturer authorization status.

The solicitation does not explicitly indicate specific set-aside designations or restrictions on respondent types. The eRate program provides an 80% discount for the 2023 procurement cycle, which significantly reduces the net cost for the school district. Vendors must submit only one copy of their bid response, which should be sealed and clearly marked with the proposal number and name. The proposal should be delivered to the Douglas County School District No. 4 Purchasing Department located at 1419 NW Valley View Drive, Roseburg, OR 97471. While specific budget ranges are not detailed, the procurement is for relatively standard UPS equipment across multiple form factors. The district's warehouse facilities include a loading dock, forklift, and pallet jacks, which may facilitate equipment delivery. Ultimately, the vendor will be responsible for collecting eRate reimbursement directly from the Universal Service Administrative Company (USAC).