23-289 Charter Bus Services

The Eugene School District 4J is seeking charter bus services through a competitive procurement process to address transportation overflow for athletic events and student extra-curricular trips. The district is soliciting proposals for one or more one-year professional service agreements for charter bus transportation services, with a proposed service period from March 1, 2023, to June 30, 2024. Eligible providers must meet Oregon Department of Education regulations for Special Pupil Activity Bus (SPAB) carriers and maintain specific insurance coverage. Providers are required to submit detailed pricing information, including rates per mile, minimum billing per trip, hourly costs, and additional fees. The solicitation period is from January 18, 2023, to February 1, 2023, with providers expected to submit comprehensive proposals that include references and sample trip pricing for various district-specified scenarios.

The procurement does not specify explicit set-aside designations or restrictions on respondent types, suggesting the opportunity is open to qualified charter bus service providers. Providers must demonstrate compliance with operational and safety standards, including meeting Oregon Department of Education transportation regulations. While specific budget ranges are not explicitly stated, the contract allows for potential fuel cost adjustments to pricing, indicating flexibility in compensation. The district requires vendors to provide comprehensive transportation services that can supplement their existing fleet during peak travel periods for athletic and extra-curricular activities. Successful providers will need to demonstrate reliability, safety record, pricing competitiveness, and ability to scale services to meet the district's variable transportation needs across different types of student events and trips.