22-OCAPS ATP Machines-Sole Source

This is a notice of intent to award a sole source contract to Parata Systems LLC for the procurement of two ATP Drug Packaging Machines and a five-year maintenance and repair service contract for the Illinois Department of Human Services (IDHS). The total not-to-exceed cost is $710,770.22. IDHS previously purchased a pharmacy automation system in 2010 through a competitive bid, and the ATP2 machines are required to integrate with the existing RxWorks software system. Using the same make and model ensures compatibility, reduces operator error, and maintains the State's prior investment in the pharmacy automation system. The pricing reflects a 23% discount off MSRP and is consistent with previous purchases, with only a slight increase over the past six years. Purchasing the maintenance plan at the same time provides additional cost savings. IDHS determined that the ATP2 machines are the only ones compatible with the current system and that a competitive procurement is not feasible.

The contract term is estimated to be from February 14, 2022 to June 30, 2022, with no renewal options. IDHS will use a combination of state and federal funds to procure this sole source requirement. There are no set-aside designations or restrictions on the types of organizations that can respond, as this is a sole source procurement. Parata is the incumbent vendor, as IDHS has previously purchased similar medication packaging machines from them through sole source and competitive bid processes. The procurement will allow IDHS to eliminate their current outdated drug delivery system, improve workflow efficiencies, and enhance patient safety.