21990 19-0392 DMVA Bay Door Repair/Replace/PM Region 2/3

The State of Michigan Department of Military and Veterans Affairs (DMVA) issued Request for Proposal No. 190000002533 on June 14, 2019, seeking a contractor to provide bay door repair, replacement, and preventative maintenance services across multiple military facilities in Regions 2 and 3, including Joint Force Headquarters in Lansing, Grand Ledge Army Airfield, Fort Custer Training Center, Camp Grayling, and DMVA armories throughout Michigan. The contractor must provide comprehensive services including labor, materials, transportation, and equipment necessary to diagnose, repair, or replace bay doors of any type, with services categorized by urgency: Emergency Repairs (24-hour completion), Urgent Repairs (7 business days), Standard Repairs (7+ business days), and Preventative Maintenance (10 working days). The contractor must maintain a 24-hour, 7-days-a-week telephone line for emergencies and urgent requests, respond on-site within 24 hours for emergencies, 2 business days for urgent requests, and provide work during standard hours of Monday through Friday, 7:00 a.m. to 6:00 p.m., with extended hours available as requested. Required qualifications include appropriate licensing, compliance with state work policies, a dedicated contractor representative and key personnel assigned to the state account, and provision of OEM hardware warranties at the time of repair or replacement. The evaluation criteria weights technical quality at 70 percent (based on Statement of Work and vendor qualifications) and Vendor Questions Worksheet responses at 30 percent, with a minimum score of 80 points required for pricing evaluation. Proposals were due electronically through the SIGMA VSS system by 3:00 p.m. Eastern on June 20, 2019, with an anticipated contract begin date of July 1, 2019.

The RFP encourages participation from qualified disabled veteran (QDV) businesses and incorporates standard State of Michigan contract terms and conditions effective July 1, 2019, through June 30, 2022, with options for renewal for up to two additional one-year extensions. The contractor must maintain commercial general liability insurance of $1,000,000 per occurrence and $2,000,000 aggregate, umbrella liability coverage of $5,000,000, automobile liability insurance of $1,000,000 per occurrence, and environmental and pollution liability insurance of $1,000,000 per occurrence. All bidders must submit certifications affirming compliance with standard contract terms, confirmation of no abusive labor practices, Michigan business tax filing compliance, non-association with Iran-linked businesses, clean corporate citizen status, and payment of all State of Michigan taxes and debts. The State reserves the right to award multiple contracts and will select the responsive and responsible bidder offering the best value, considering factors including QDV status, prior performance, economic impact to Michigan, and total cost of ownership. The pricing schedule requires contractors to submit comprehensive labor rates for technicians and helpers across all service categories and time periods, materials costs at supplier cost plus a markup percentage, travel rates for distances exceeding 50 miles, and a detailed preventative maintenance plan; no specific budget range or award value is disclosed in the RFP documents.