21990 19-0392 DMVA Bay Door Repair/Replace/PM

The Michigan Department of Military and Veterans Affairs (DMVA) issued a Request for Proposal (RFP) on April 15, 2019, for bay door repair, replacement, and preventative maintenance services across ten regions in the state. The procurement sought contractors capable of providing comprehensive bay door services, with a focus on technical competence and regional coverage. The RFP specified a three-year contract term with two optional one-year renewals, contingent on fiscal year funding availability. Evaluation criteria centered on a lowest-price, technically acceptable method, with technical evaluations scoring bidders on their proposed solutions and capabilities. The original proposal submission deadline was May 27, 2019, with three bidders ultimately submitting proposals: Red Jacket Construction, Cisco Incorporated DBA Reliable Overhead Door and Gate Systems, and Allied Building Services. One bidder, Overhead Door Company of Grand Rapids, was disqualified for submitting a late bid.

The contract awards were distributed across three vendors based on regional assignments and technical evaluation scores. Cisco Incorporated was awarded $100,000 for Regions Two, Three, Four, Five, Seven, and Eight, while Allied Building Services received $49,999 for Regions Six, Nine, and Ten, and Red Jacket Construction was awarded $49,999 for Region One (Upper Peninsula). Technical evaluation scores varied, with Cisco and Red Jacket achieving perfect 100/100 scores and Allied scoring 85/100. The procurement did not specify specific set-aside designations or restrictions for disadvantaged enterprises. The total potential contract value across all awarded vendors was approximately $200,000, with the understanding that actual spending would depend on fiscal year funding and specific maintenance and repair needs across the designated regions. No information was provided about incumbent vendors or existing technological infrastructure requirements.