190000001507 Award Synopsis - DMVA Bay Doors -.docx

STATE OF MICHIGAN PROCUREMENT

Award Recommendation Notice of Intent to Award Number 190000000797 The Department of Military and Veterans Affairs (DMVA), State Operations Purchasing and Contracting office has completed the evaluation of Open Market Bid 190000001507 for DMVA Bay Door Repair, Replace and Preventative Maintenances services and has recommended an award to following companies.

1. Red Jacket Construction in the amount of $49,999.00 for Region One

2. Cisco Incorporated DBA Reliable Overhead Door and Gate systems in the amount of $100,000.00 for regions Two, Three, Four, Five, Seven and Eight.

3. Allied Building Services in the amount of $49,999.00 for regions Six, Nine and Ten.

Bidders who were not recommended for award are encouraged to schedule a debriefing session with the Solicitation Manager. The debriefing session will provide bidders with the State’s rationale on why the bidder was not recommended for the award. The Solicitation Manager may be contacted as follows:

Name: Greg Pawlak, Buyer Specialist Telephone Number: 517-481-7655 E-Mail Address: pawlakg@michigan.gov

Background Information:

This Request for Proposal (RFP) was to solicit responses for a contractor to provide Bay Door Repair, Replace and Preventative Maintenances Services in multiple regions throughout the State of Michigan. The term of the contracts will be three-year (3) year, with two (2) one (1) year options for renewal. The services performed under these contractual agreements will be based on funding availability by fiscal year.

The RFP was posted on Sigma on April 15, 2019, with a due date of May 27,2019 (42 days). The following bidders submitted proposals by the published due date of May 27, 2019.

City, State Zip

SDVOB*

Award Synopsis

Evaluation Synopsis I. Evaluation Process A responsible vendor is a vendor that demonstrates it can successfully perform the duties identified by the solicitation. A responsive proposal is one that is submitted in accordance with the solicitation instructions and meets all mandatory requirements identified in the solicitation.

II. Evaluation Method Responses to this solicitation were reviewed by the below members.

Voting

Evaluator Greg Pawlak – Buyer Specialist and Solicitation Manager Agency/Department-Division: DMVA Procurment

Evaluator’s Name – Captain Mike May – CFMO Office

III. Evaluation Results

Bidders: Red Jacket Construction. Total Score 100/100

1. Schedule A, SOW Section and Vendor Worksheet

· Red Jacket was the only bidder to provide a proposal for Region One (Upper Peninsula Michigan).

· Bidder Agrees to State of Michigan standard Terms and Conditions.

· Bidder met all requirements of Schedule A and provided appropriate responses.

· Bidder provided relevant experience and met requirements of Vendor Question Wrksheet.

Red Jacket passed technical with a score of 100.

Bidders: Cisco dba Reliable Door and Gate. Total Score 100/100

2. Schedule A, SOW Section and Vendor Worksheet

· Reliable was the only responsive bidder to provide a proposal for Bay Door services for Regions Two, Three, Four, Five, Seven and Eight. There were no bidders for Region Two and Three and reliable provided bid on those regions during negotiations.

· Bidder Agrees to State of Michigan standard Terms and Conditions.

· Bidder met all requirements of Schedule A and provided appropriate responses.

· Bidder provided relevant experience and met requirements of Vendor Question Worksheet.

Cisco dba Reliable Door and Gate passed technical with a score of 100.

Bidders: Allied Building Services. Total Score 85/100

3. Schedule A, SOW Section and Vendor Worksheet

· Allied was the only bidder to provide a proposal for Bay Door services for regions Six, Nine and Ten.

· Bidder Agrees to State of Michigan standard Terms and Conditions.

· Bidder failed to provide Vendor Question Worksheet but with Clarification provided as requested. -15

Allied passed technical with a score of 85.

Bidders: Overhead Door Company of Grand Rapids Non – Responsive

· Bidder provided bid on May 29 one day after bid-close date and sent bid via email not electronically as requested bidder deemed non-responsive.

V. Pricing Summary Pricing was evaluated for the bidders who passed a technical score of 80 points or higher. The following is a summary of their price proposals:

Cisco pricing dba Reliable Door and Gate

Allied Building Services of Detroit Inc.

Red Jacket Constructions Inc.

VI. Award Recommendation:

Award recommendation is made to the responsive and responsible Bidder who offers the lowest price to the State of Michigan. Low price is determined by the Bidder who meets the requirements and offers the lowest overall price as demonstrated by its proposal. Award Recommendation is made to the below bidders per region.

1. An award recommendation is made to Cisco dba Reliable Door and Gate in the amount of $100,000.00. This award is based off negotiations and market research. No prompt pay discounts offered.

2. An award recommendation is made to Allied Building Services of Detroit Inc in the amount of $49,900.00. This award is also based off negotiations and market research. No prompt pay discounts offered.

3. An award recommendation is made to Red Jacket Construction Inc in the amount of $49,900.00. This award is based off negotiations and market research. No prompt pay discounts were offered.

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