21150. 00 video surveillance

Portage Public Schools in Kalamazoo County, Michigan is procuring video surveillance system upgrades through a sealed bid procurement process under Project No. 21150.00. The scope of work encompasses the provision and installation of new Avigilon IP-based video surveillance cameras across 14 district buildings, including two high schools, one middle school, a transportation building, nine elementary schools, a community education center, and an administration building. Deliverables include camera installations at existing locations, relocations to nearby sites, and new installations, with work specifically excluding data cabling infrastructure that will be contracted separately by the district. Bidders must be fully authorized Avigilon resellers and trained installers with a permanent business location within 75 miles of project sites and documented experience completing at least two similar projects within the previous 24 months. Required qualifications include maintaining general liability insurance with a minimum of $2,000,000 general aggregate and $1,000,000 per occurrence, plus umbrella excess liability of $5,000,000 per occurrence and aggregate; additionally, contractors must submit performance and payment bonds in AIA A312 form within seven days of contract execution. The pre-bid meeting is scheduled for August 5, 2021 at 2:00 p.m. at the Portage Public Schools Administration Building located at 8107 Mustang Drive, Portage, Michigan 49002, with sealed bids due August 12, 2021 at 2:00 p.m. at the same location, followed by public opening and reading of bids. All work must be completed by November 1, 2021, and bids must include building-level pricing details, unit prices for different camera types and mounting accessories, and hourly rates for out-of-scope labor and travel.

No prevailing wage requirements apply to this project, and no specific set-aside designations for disadvantaged enterprises or minority-owned businesses are indicated in the procurement documents. All bidders must submit sealed bids accompanied by 5 percent bid security in the form of a bid bond, certified check, cashier's check, or money order, along with a Familial Disclosure Statement and Iran Economic Sanctions Act Affidavit as required by Michigan state law; bid security cannot be withdrawn for 30 days following submission. The project utilizes Avigilon IP-based video surveillance cameras as the standardized hardware with no product substitutions permitted due to owner standardization requirements; existing camera devices identified in the project drawings will be retained, removed and relocated, or replaced with new Avigilon equipment. The district reserves the right to accept or reject any or all bids based on its judgment regarding the district's best interests, with bid tabulations and award information to be posted on the Portage Public Schools website at www.portageps.org under the Bids & Proposals link. While no specific budget or award value is disclosed in the procurement documents, all applicable taxes and permit costs must be included in the bid sum, and additional inquiries regarding the RFP should be directed to Chris Hamilton at Tower Pinkster Titus Associates (chamilton@towerpinkster.com).