2113 DHS ODP EBC misc frozen

The Commonwealth of Pennsylvania's Department of Human Services (DHS) is seeking a vendor to supply miscellaneous frozen food items for the Ebensburg Diet facility located at 4501 Admiral Peary Highway in Ebensburg, Cambria County. This Invitation for Bid (IFB) encompasses 54 line items of frozen food products, including tater tots, pound cake, danish pastries, cookie doughs, brownies, pies, cakes, muffins, gluten-free items, fruit purees, pasta products, breakfast items, eggs, lasagna, and specialty dietary supplements. The procurement covers a three-month period from January through March 2026, with specific delivery dates for each item based on facility storage capacity. Bids must be submitted electronically through the Pennsylvania Supplier Portal by November 20, 2025, at 1:00 PM, with the bid effective November 6, 2025. Vendors are required to submit a Workers Protection Form and comply with all specified Terms and Conditions. The evaluation criteria will be based on the lowest price per line item or lowest overall price, at the Commonwealth's discretion, with the ability to adjust quantities as needed by the Dietary Director.

The solicitation does not explicitly mention set-aside designations or restrictions for disadvantaged enterprises. Bidders must strictly adhere to the specified brand requirements, with no product substitutions permitted, and all pricing is quoted on an F.O.B. Destinations basis, meaning the supplier bears all transportation costs. While specific award values are not detailed, the procurement covers a comprehensive range of food items with quantities varying significantly from 2 cases to 5,070 pounds depending on the product. Vendors must be prepared to integrate with the existing procurement infrastructure, including the Pennsylvania Supplier Portal and the DHS Ebensburg facility's inventory management system. The primary procurement contact is Tamara George, Buyer, who can be reached at 814-472-0289, and bidders are responsible for monitoring the DGS emarketplace website for any potential change notices or addenda to the IFB. Late bids will be automatically disqualified, and the contract includes provisions for potential future renewals or modifications based on the facility's dietary needs.