2113 DHS ODP EBC cheese and dairy

The Commonwealth of Pennsylvania's Department of Human Services (DHS) is soliciting an Invitation for Bid (IFB) for cheese and dairy products to supply the Ebensburg Center (EBC) dietary program located in Cambria County. The procurement (Bid Number 6100064694) seeks specific dairy and cheese products including medium-cured natural cheddar, American sliced cheese, mozzarella cheese, provolone cheese, margarine, yogurt varieties, non-dairy creamer, and hard-cooked eggs. Deliveries are scheduled for January, February, and March 2026, with quantities ranging from 5 to 400 units across various packaging specifications. Bids must be submitted electronically through the Pennsylvania Supplier Portal by November 20, 2025, at 1:00 p.m., with the procurement contact being Tamara George, Buyer, available at 814-472-0289. Bidders are required to submit only acceptable brands listed on the specification sheet, meet specified pack sizes and codes, and respond affirmatively to two mandatory compliance questions. Delivery will be F.O.B. Destination to DHS Ebensburg Diet at 4501 Admiral Peary Highway, Ebensburg, PA 15931, with award determined by lowest price per line item or lowest overall price.

The solicitation does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. All bidders must be registered vendors on the Pennsylvania Supplier Portal and comply with attached solicitation documents, including cheese and dairy specifications, terms and conditions, workers protection form, and reciprocal limitations form. No specific incumbent vendors are identified, and the documents do not provide a comprehensive budget range or total contract value. The Department reserves the right to adjust quantities based on dietary director requests to meet consumer needs. Bidders should note that late submissions will be disqualified, and incomplete bids may be rejected as non-responsive. All products must adhere to federal food safety standards, with specific requirements for moisture content, packaging, and shelf-life guarantees as detailed in the Code of Federal Regulations.