209 E Main St | Base Building Mechanical HVAC Renovation

Carl Sandburg College is requesting bids on procurement and installation of a new hydronic HVAC system at 209 E Main Street in Galesburg, Illinois, under a base-bid structure with two alternates, with bids due July 6, 2026 at 5:00 p.m. CT and a mandatory site walkthrough and bidders conference on June 15, 2026 at 1:00 p.m. CT. All work is subject to the Illinois Prevailing Wage Act; vendors must submit prevailing wage compliance certificates and an Employment of Illinois Workers on Public Works Act Acknowledgement Form.

The scope encompasses replacement of an outdated and undersized HVAC system across three floors, integration with the College's Building Automation Systems for energy optimization, and coordination with parallel construction activities including elevator shaft installation, interior demolition, and first-floor buildout for the 518 Collective department. Base bid covers all three floors; two alternates account for varying demolition requirements on the first floor, basement, and second floor.

Award will be made to the lowest responsive and responsible bid with no subjective scoring. Tie-breaking procedures apply in the following order: local preference based on business location proximity to the College district, past performance on prior College contracts, earliest bid submission timestamp, and random selection. The College reserves the right to reject any or all bids and waive minor informalities.

Required vendor submissions include a Non-Collusion Affidavit, Vendor Certification, BEP Utilization Plan, certificates of compliance with Illinois Drug-Free Workplace and Human Rights Acts, and a Prevailing Wage Requirement Form. Bids will be held good for 60 calendar days from opening. The winning bid will be presented to the Board of Trustees for approval on July 23, 2026. Online questions are due June 29, 2026 at 5:00 p.m. CT. Change orders will be reviewed and approved following the College's internal funding approval hierarchy; no allowances will be specified by the College.