2027 Urban Regulated Drain and or Ditches Maintenance Contract

The Drainage Board of Hamilton County, Indiana is soliciting unit-price bids for all labor, equipment, and materials to maintain urban regulated drains and ditches under its jurisdiction for calendar year 2027, with bids due November 23, 2026 at 9:00 a.m. and questions due November 19, 2026 at 12:00 p.m. The Board may award to more than one responsive and responsible bidder.

Work is performed under the supervision and direction of the County Surveyor across Hamilton County. Each work order is capped at $150,000 per drain. Standard completion is 30 days unless extended for weather or other specified conditions, while emergency work orders require completion within 24 hours and violation work orders within five days. The contract term runs through 12:00 p.m. on December 31, 2027, and work orders issued but not started revert to the next contract year.

Bidders must furnish a minimum of two separate work crews of two or more persons each, with adequate equipment, and must comply with prevailing wage requirements. Required insurance includes commercial general liability of $1 million per occurrence and $2 million aggregate (or $2 million per occurrence and $2 million aggregate), automobile liability of $1 million combined single limit, and workers compensation with employers liability of $500,000 each accident. Contractors must hold all required licenses and permits, notify public utilities before work, and meet Indiana State Highway Standard Specifications (2006 edition) for materials and workmanship. Bid forms include General Form No. 96, an experience questionnaire, an equipment questionnaire, an employment eligibility certification, and a financial statement.

Payment is made upon completion of each work order at the bid prices on the Bid Form, based on itemized claims and daily logs recording date, time, crew size, equipment, and work hours. Bid security of $500 in surety bond or certified check is required. The County prefers delivery to the Surveyor's Office by 4:00 p.m. on the Friday before the opening; otherwise, the bid security must be brought to the 9:00 a.m. opening for the bid to be included. Proposals are submitted electronically through Hamilton County's eProcurement portal at no cost, and hard copies of the bid package are available for a $15 fee from the Surveyor's Office.

The IFB was issued October 30, 2026, and advertised November 2 and November 16, 2026. The public bid opening takes place in the Commissioners Courtroom at the Government and Judicial Center in Noblesville, Indiana. The County reserves the right to reject all bids and to cancel the IFB in whole or in part.