2027 South Dakota Double Annual Park Entrance License-Print Project

The South Dakota Department of Game, Fish & Parks is conducting a formal sealed bid procurement (Invitation for Bid) to source printing services for 180,000 park entrance license decals comprising 90,000 pages for the 2027 Double Annual Park Entrance License program. The decals, measuring 2.75" x 8.125" with a 0.5" stub, must be printed using four-color process with permanent acrylic adhesive and sun-fast, water-resistant inks, with serial numbering from 00001 through 180,000. Of the total quantity, 140,000 licenses (70,000 pages) must be bound and stapled into books of 25 pages per book with 100# manila tag front covers printed in black ink, while 40,000 licenses (20,000 pages) must remain unbound and grouped into 50-page bundles. All materials must be packaged with 10 books per package, labeled appropriately, and weighing no more than 30 pounds per package, with delivery required to the Game, Fish & Parks Warehouse in Fort Pierre, South Dakota by August 1, 2026—a firm and non-negotiable deadline. Bidders must submit electronic proofs for approval to rachel.comes@state.sd.us prior to production, and the selected vendor must provide a 12-month guarantee on all printing and materials. The bid due date is March 3, 2026, and pricing must include all shipping costs to the specified warehouse address.

The procurement does not specify any set-aside designations for disadvantaged enterprises, though South Dakota law provides preferences to resident businesses and goods manufactured in South Dakota when price, quality, and service are substantially equal. No incumbent vendors or current contractors are identified in the procurement documentation. All bidders must register with the state's electronic procurement system at no cost and comply with South Dakota Secretary of State corporate registration requirements before contract award. Contractors must comply with non-discrimination requirements under federal Executive Order 11246 and Title VI of the Civil Rights Act of 1964, and any contract exceeding $5,000 for services must demonstrate utilization of minority business enterprises. The procurement documentation does not specify an estimated award value or budget range; however, the contract will be awarded within forty-five days to the lowest responsible and responsive bidder whose bid meets all requirements and criteria, and the state will pay the awarded vendor within forty-five days of receipt and acceptance of the delivered materials.