2027_Road_Surfacing_Materials.pdf

Public Works- Roads undefined

2027 ROAD SURFACING MATERIALS

Lewis County

PUBLIC WORKS- ROADS

Project: 2027 Road Surfacing Materials, 2027

Effective Date: undefined

1. CALL FOR BIDS

1.1. Summary

2027 Road Surfacing Materials, Project #2027

NOTICE IS HEREBY GIVEN that Lewis County will open sealed bids publicly at or after

12:15PM on Thursday, December 3, 2026 at Lewis County Courthouse in Chehalis, Washington for the 2027 Road Surfacing Materials 2027

SEALED BIDS MUST BE DELIVERED BY OR BEFORE 12:15 PM ON Thursday, December

3, 2026 (Bids submitted after 12:15 PM Pacific Time will not be considered for this project.)

Bids may be submitted electronically through the procurement portal at:

https://procurement.opengov.com/portal/lewiscountywa or sealed bids must be delivered to the

Clerk of the Board of Lewis County Commissioners (351 N.W. North Street, Room 210, CMS-

01, Chehalis, Washington 98532) no later than 12:15 pm on Thursday, December 3, 2026 and be in accordance with the plans, specifications, and other contract documents available through the procurement portal.

Sealed bids must be in an envelope clearly marked: "SEALED BID FOR THE (2027 Road

Surfacing Materials), TO BE OPENED ON OR AFTER 12:15 pm on Thursday, December 3, 2026.

Contact Person: Wesley Anderson, County Engineer, (360) 740-1175, wesley.anderson@lewiscountywa.gov

All bid proposals shall be accompanied by a bid proposal deposit in cash, certified check, cashier's check or surety bond in an amount equal to five percent (5%) of the amount of such bid proposal.

Should the successful bidder fail to enter into such contract and furnish satisfactory contract bond within the time stated in the specification, the bid proposal deposit shall be forfeited to the Lewis

County Public Works Department.

Informational copies of maps, plans, and specifications are on file at the Lewis County Public

Works Department office in Chehalis, Washington. The contract documents may be viewed and https://procurement.opengov.com/portal/lewiscountywa downloaded from Lewis County's Web Site @ www.lewiscountywa.gov or you may call the Lewis

County Engineers office @ (360) 740-1123 Ext. 2 and request a copy be mailed to you. Plan or specification changes shall be accomplished through official project addendums.

The Lewis County Public Works Department in accordance with Title VI of the Civil Rights Act of 1964, (78 Stat. 252, 42 U.S.C. 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color or national origin in consideration for an award.

1.2. Timeline

Release Project Date November 12, 2026

Question Submission Deadline November 25, 2026, 2:00pm

Question Response Deadline November 30, 2026, 4:30pm

Proposal Submission Deadline December 3, 2026, 12:15pm

Resolution to Award December 15, 2026

2. Scope of Work

Enter brief description - include location

2.1. Proposed Purchase

Conforming to the requirements of the 2026 Washington State Department of Transportation Standard Specifications for Road, Bridge and Municipal Construction (M41-10), the purchase contemplated is set forth as follows:

Furnishing HOT MIX ASPHALT (HMA), and non-spec Asphalt Cold Mix Patch Material as required by the

Lewis County Public Works Department during the period from January 1, 2027, through December 31, 2027.

The prices listed shall be the bidder’s current bid prices. If prices increase or decrease during the contract period, the vendor shall notify the Lewis County Engineer in writing at least thirty (30) days prior to the effective change date. The notice shall include verifiable justification for price increases.

There are no set maximum or minimum quantities. The County does not guarantee to purchase any specific amount but expects the vendor to be ready to provide materials. The County will give the vendor advanced notice of estimated quantities needed and will endeavor to place orders forty-eight (48) hours prior to required https://www.lewiscountywa.gov/ delivery, except in emergencies. Lewis County Public Works has a 2027 budget of $450,000 for Road

Surfacing Material.

This should be regarded as an open-ended proposal since the bid material may be purchased under this

Contract through the stated Contract duration. Actual purchases under this proposal will be made as needed by the County based on the following considerations:

• The type and cost of material available at the vendor’s plant when needed;

• Quality of products available;

• The distance to the point of use by the County for ultimate cost considerations.

The County may not be able to take continuous production depending on truck availability and travel distance. Every effort will be made to cooperate with the vendor’s scheduling needs.

Measurement will be per ton. Scales shall be easily accessible and certified at least every six months, with a copy of the certification sent to Lewis County Contract Administration.

Payment will be made according to State Statute within 45 days of invoice receipt, provided that the invoice prices are as quoted.

2.2. Tax Provisions

Washington State sales tax will not be considered a part of the unit price. State sales tax will be added as a separate item on the invoice for each purchase.

3. Vendor Questionnaire

3.1. Upload Bid Proposal Documents and bid bond*

Please download the Bid Proposal Documents and upload completed proposal packet.

• 2027_Road_Surfacing_Materia...

*Response required

3.2. Proposal *

Have you included your proposal in the Bid Proposal Package?

☐ Yes

☐ No

*Response required

3.3. Have you included your Vendor Certification*

Have you included your Signed Vendor Certification in proposal upload

☐ Yes

☐ No

*Response required https://government-project.s3.us-west-2.amazonaws.com/314942/db9b0338-141a-4434-819e-fdc958af082b_2027_Road_Surfacing_Material.pdf

3.4. Non-Collusion Declaration*

Have you included the Non-Collusion Declaration in the Bid Proposal Package?

☐ Yes

☐ No

*Response required

3.5. Did you upload your supply contract with proposal *

Have you included your Signed Supply Contract with your proposal upload in Question 1?

☐ Yes

☐ No

*Response required