2027 Nest "What a Water-Full World" Calendar

Sarasota County Environmental Services is requesting quotes for printing services for the 2027 NEST "What a Water-Full World" calendar, with quotes due October 16, 2026 at 10:00 a.m., and questions due October 15, 2026. Local preference applies to reference selection. The total bid price may not exceed $50,000.

The scope is printing 13,000 calendars (11" x 17" folding to 11" x 8.5", 24 pages plus cover) on 80-pound matte white recycled paper with post-consumer waste content and sustainably produced wood. Specifications include 4/4 process color with bleed on all four sides, saddle stitch binding, and one 1/4 inch hole for hanging. The County will provide the print-ready PDF no later than November 20, 2026. The awarded vendor must deliver a print-ready color proof by November 30, 2026, and complete all 13,000 copies by December 7, 2026 at noon. Delivery is split: 9,000 copies to Sarasota County Government Warehouse and 4,000 copies to Sarasota County School Board. The bid must be all-inclusive and FOB destination with no additional freight charges unless pre-agreed. Materials are warranted for one year from County acceptance or the manufacturer's standard warranty, whichever is greater.

Bidders must submit a minimum of three references demonstrating relevant printing experience using the County's reference form to be deemed responsive and responsible. All products must comply with applicable federal, state, and local laws. The successful bidder must provide a Certificate of Insurance meeting County requirements and may include an optional delivery fee as a separate line item. Award will be made to the responsive and responsible bidder offering the lowest total bid price. E-Verify employment eligibility verification and compliance with Sarasota County General Terms and Conditions of Purchase Orders are required. Responses must be submitted electronically through https://procurement.opengov.com/portal/scgov.