2027-C1 WAN Bartlesville School District

Bartlesville School District is soliciting proposals for 10 × 10 Gbps leased lit fiber WAN services connecting the BPS Education Service Center to ten eligible school sites across Bartlesville, Oklahoma under E-Rate funding year 2027–28, with proposals due December 1, 2026, and questions due October 28, 2026. The district will consider proposals for Category 1 network equipment or fully managed leased lit fiber services.

Service providers must hold valid FCC Form 498 IDs (SPIN) and FCC registration numbers with green light status, and if proposing services in Oklahoma, must be eligible to provide Oklahoma Universal Service Fund (OUSF) discounts. All proposals are subject to FCC E-Rate program funding approval through the Universal Service Administrative Company (USAC); the district will issue a written Notice to Proceed contingent on this approval.

The scope includes point-to-point connections from the Education Service Center at 1100 S. Jennings to ten designated school sites, with router/switch leased on-premises equipment at each location. Services must be available by July 1, 2027, with provisions for bandwidth increases up to 25 Gbps throughout the contract term. The district seeks month-to-month or one-year contract terms with up to four voluntary annual renewals.

Pricing submissions must itemize monthly recurring charges, one-time non-recurring charges, installation and configuration costs, and estimated surcharges and fees, with installation costs clearly separated from recurring charges. Vendors must provide detailed incremental pricing for bandwidth levels between 10 Gbps and 25 Gbps and clearly separate E-Rate eligible costs from ineligible costs. Evaluation criteria weight price of E-Rate eligible items at 30 points, technical merit at 20 points, prior experience at 20 points, responsiveness at 15 points, and other costs at 5 points. The district does not identify an incumbent vendor. Contracts must allow cancellation without financial penalty if a site closes with 30-day notice. All submissions occur through the Bonfire portal at https://kelloggllc.bonfirehub.com/portal. Service providers must retain documentation for ten years and comply with audit requirements.