2027 - 2031 Janitorial Services for Day Program Centers in Dutchess and Ulster Counties

The New York Office for People With Developmental Disabilities (OPWDD) Taconic Developmental Disabilities State Operations Office is requesting bids for janitorial services at eight Day Program Centers across Dutchess and Ulster counties under a single five-year contract term (January 1, 2027 through December 31, 2031), with bids due October 7, 2026 at 3:00 p.m. and award notification expected by October 21, 2026.

Prevailing wage requirements under New York Labor Law Articles 8 and 9 apply; contractors must register with the New York State Department of Labor and submit certified payroll documentation with each invoice. M/WBE participation goals and equal employment opportunity requirements also apply.

The scope encompasses comprehensive janitorial services at all eight locations, including offices, classrooms, corridors, halls, lobbies, reception areas, restrooms, and kitchen areas. Services are provided five days per week (Monday through Friday) during specified access hours, excluding New York State observed holidays. The contract includes 15 Tier 1 cleaning tasks at varying frequencies (daily through monthly) and one Tier 2 task (floor stripping and waxing) requiring prior written approval. Bidders must conduct mandatory site visits with each location's Site Manager prior to bid submission to assess specific requirements.

Contractors must furnish all cleaning materials, equipment, and supplies except paper towels, hand soap, toilet paper, and garbage bags, which OPWDD provides. Insurance requirements include Workers' Compensation and liability coverage with minimum limits of $1,000,000 per person and $2,000,000 aggregate. Contractors must submit weekly cleaning checklists every Monday and maintain current employee rosters with work schedules.

Pricing must remain constant during the initial contract year, with annual adjustments thereafter permitted 30 to 60 days prior to each contract anniversary, not to exceed 3.0 percent per annum based on the Consumer Price Index. Award will be made to the responsive and responsible bidder providing the lowest total combined estimated annual cost for all eight locations. Previous contractors on identical or substantially similar contracts include Paramount Services Group and Complete Building Solutions.