2026012-RFP5105 Water Utility Pump Maintenance

Columbia County, Georgia's Water Utility Department is issuing Request for Proposals 2026012-RFP5105 to procure maintenance services for raw water and drinking water pumps operating within the Columbia County Water Utility (CCWU) system. The procurement seeks qualified vendors to perform specialized maintenance on vertical turbine pumps that extract water from the Savannah River and Clarks Hill Lake, as well as vertical turbine and horizontal split case pumps utilized for finished water distribution throughout the county. Services encompass multiple scenarios ranging from complete disassembly and inspection with component replacement to full pump replacement, with all work including site visits for alignment, tolerance settings, vibration analysis, and freight services. Vendors must demonstrate qualifications and experience with Columbia County operations, maintain a physical office or shop location, provide a dedicated project team and staff, supply satisfactory references, and ensure rapid response capabilities with comprehensive reporting systems. The evaluation committee will assess proposals using a 1,000-point scale: qualifications and experience with Columbia County (150 points), physical office/shop location (150 points), project team and dedicated staff (150 points), references (100 points), response time (100 points), reporting capabilities (50 points), and cost (300 points). All proposals must be submitted electronically through the Columbia County E-Procurement portal at https://columbiacountyga.bonfirehub.com by May 7, 2026 at 12:00 PM ET, with a questions deadline of April 29, 2026 at 5:00 PM ET. The initial contract term is one year with County renewal options extending up to two additional one-year periods, with rates guaranteed through the initial term.

The RFP document does not specify set-aside designations or restrictions limiting participation to disadvantaged enterprises or particular organizational types. Vendor insurance requirements include Workers Compensation coverage, Public Liability and Property Damage Insurance with $1,000,000 per person and $2,000,000 aggregate limits, Automobile Liability Insurance with $1,000,000 bodily injury and $2,000,000 property damage limits, Professional Liability Insurance of $1,000,000 per claim with five-year tail coverage, and Cyber Liability Insurance of $1,000,000. All cost information must be submitted through the Cost Proposal questionnaire and bid table provided in the Bonfire platform, with supplementary documentation submitted as attachments in the designated Additional Cost Information section. No incumbent vendor or current contractor information is identified in the available documentation. Payment will be made in accordance with the Georgia Prompt Pay Act following satisfactory completion of work phases, and the County reserves the right to reject any or all proposals, award to multiple vendors, and negotiate pricing individually based on qualifications. While specific award values or budget ranges are not disclosed, the provided price list identifies costs for maintenance scenarios across multiple pump models, with miscellaneous parts and labor services structured on a percentage markup basis applied to an estimated $100,000 parts order.