2026 Spring Parts Order

The City of Madison Parks Division issued Request for Quotation (RFQ) 5507-0-2026-TJ on February 20, 2026, for a 2026 Spring Parts Order comprising over 150 line items of maintenance and replacement parts for heavy equipment used in parks operations. The procurement encompasses a diverse range of components including fasteners, filters, bearings, belts, blades, shafts, gaskets, engine components, and hydraulic parts, with quantities ranging from single units to bulk orders exceeding 1,500 units for specific items such as PTO shaft collars, roll bar pins, fuel caps, and belt assemblies. Bidders must submit quotations by Friday, March 6, 2026, at 2:00 PM CST via email to bids@cityofmadison.com, with all quoted items to be delivered to Doug Keene at the Goodman Maintenance Facility located at 1402 Wingra Creek Parkway, Madison, Wisconsin 53715. All prices must include shipping charges with FOB delivery to Madison, Wisconsin, and bidders offering substitute items must provide manufacturer information, model numbers, specifications, and product literature for City evaluation. The City will award the contract to the responsive and responsible bidder whose bid is most advantageous based on evaluation criteria including cost, quality, compatibility, warranty, delivery capability, and past performance. Bidders must complete and return Form B: Bidder Information along with their price proposal response, and no quotes may be withdrawn for 90 days following the bid due date.

The City of Madison has implemented a local vendor preference policy that grants scoring preference to registered local suppliers as of the bid's due date, meaning vendors must hold local vendor registration status to receive this preference consideration. No specific set-aside designations for disadvantaged enterprises, minority-owned businesses, or other protected classes are referenced in the solicitation documentation. The RFQ does not identify incumbent vendors, current contractors, or specific technology integration requirements. Notification of bid opportunities, addenda, tabulations, and awards will be made through the State of Wisconsin VendorNet System and DemandStar by Onvia. The solicitation is governed by City of Madison Standard Terms and Conditions, though no specific award value or budget range is disclosed in the available documentation.