RFQ 5507 Summary.pdf
PDF 87 KB Posted
- Attached to
- 2026 Spring Parts Order
- Solicitation number
- 5507-0-2026-TJ
- Issued by
- Dane County, Wisconsin
About this file
RFQ 5507-0-2026-TJ is a Request for Quotation issued by the City of Madison Parks Division on February 20, 2026, for a 2026 Spring Parts Order comprising over 150 line items of maintenance and replacement parts for heavy equipment used in parks operations. The procurement encompasses a diverse range of components including fasteners, filters, bearings, belts, blades, shafts, gaskets, engine components, and hydraulic parts, with quantities ranging from single units to bulk orders exceeding 60 units for specific items such as outer and inner air filter elements, hydraulic oil filters, and high-lift mower blades. Bidders were required to submit quotations by Friday, March 6, 2026, at 2:00 PM CST via email to bids@cityofmadison.com, with all quoted items to be delivered to Doug Keene at the Goodman Maintenance Facility located at 1402 Wingra Creek Parkway, Madison, Wisconsin 53715. All prices must include shipping charges with FOB delivery to Madison, Wisconsin, and bidders offering substitute items must provide manufacturer information, model numbers, specifications, and product literature for City evaluation. The contract was awarded to Proven Power.
The RFQ summary document presents two competing bids with detailed line-item pricing. The Local Vendor's total cost was $41,231.93, while Proven Power's total cost was $37,474.37, resulting in a savings of approximately $3,757.56 with the awarded vendor. All prices include shipping charges with delivery to Madison, Wisconsin. The City of Madison implemented a local vendor preference policy that grants scoring preference to registered local suppliers as of the bid's due date. No quotes may be withdrawn for 90 days following the bid due date. Notification of bid opportunities, addenda, tabulations, and awards is made through the State of Wisconsin VendorNet System and DemandStar by Onvia.
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Other files
| File | Type | Posted |
|---|---|---|
| Form A Price Proposal.xlsx | XLSX spreadsheet | |
| RFQ 5507.pdf |
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Text version
Quantity Part Number Description Unit Price Extended Price Quantity Part Number Description Unit Price Extended Price 4 14M7019 BATTERY COVER WING NUT $2.00 $8.00 4 14M7019 BATTERY COVER WING NUT 2.20$ 8.80$
50 14M7465 SCALP WHEEL NUT 62 RD $0.38 $19.00 50 14M7465 SCALP WHEEL NUT 62 RD 0.45$ 22.50$
10 19H3239 CAP SCREW $1.20 $12.00 10 19H3239 CAP SCREW 1.30$ 13.00$
50 19M7784 HEXAGONAL HEAD SCREW $1.04 $52.00 50 19M7784 HEXAGONAL HEAD SCREW 1.20$ 60.00$ 4 19M7803 SCALP WHEEL BOLT 72 RD $2.13 $8.52 4 19M7803 SCALP WHEEL BOLT 72 RD 2.45$ 9.80$
50 19M7804 BOLT STEERING SPINDLE LONG $1.66 $83.00 50 19M7804 BOLT STEERING SPINDLE LONG 1.95$ 97.50$
10 19M8006 ANTI SCALP BOLT $3.62 $36.20 10 19M8006 ANTI SCALP BOLT 4.20$ 42.00$
8 24M7047 ROUND HOLE WASHER $0.60 $4.80 8 24M7047 ROUND HOLE WASHER 0.70$ 5.60$
35 24M7436 WHEEL WASHER $1.16 $40.60 35 24M7436 WHEEL WASHER 1.35$ 47.25$
2 28H3449 CASTER MOUNT BUSHING $6.74 $13.48 2 28H3449 CASTER MOUNT BUSHING 7.80$ 15.60$
2 34H385 SPRING PIN $0.76 $1.52 2 34H385 SPRING PIN 0.85$ 1.70$
24 AM107423 OIL FILTER $7.73 $185.52 24 AM107423 OIL FILTER 8.40$ 201.60$
2 AM108172 AIR CLEANER DUST UNLOADER VALVE $12.35 $24.70 2 AM108172 AIR CLEANER DUST UNLOADER VALVE 14.30$ 28.60$
15 AM116304 FUEL FILTER $3.70 $55.50 15 AM116304 FUEL FILTER 4.20$ 63.00$
2 AM117584 FUEL FILTER $13.24 $26.48 2 AM117584 FUEL FILTER 14.40$ 28.80$
5 AM120003 RIM STEER 2WD $127.80 $639.00 5 AM120003 RIM STEER 2WD 138.90$ 694.50$
2 AM123513 THROTTLE KNOB $8.34 $16.68 2 AM123513 THROTTLE KNOB 9.65$ 19.30$
6 AM123673 RIM DRIVE $154.64 $927.84 6 AM123673 RIM DRIVE 170.25$ 1,021.50$
3 AM123716 RELAY $12.03 $36.09 3 AM123716 RELAY 13.10$ 39.30$
12 AM125424 OIL FILTER $8.03 $96.36 12 AM125424 OIL FILTER 8.75$ 105.00$
2 AM126680 AIR FILTER BOWL $30.84 $61.68 2 AM126680 AIR FILTER BOWL 35.75$ 71.50$
1 AM128173 DRIVESHAFT $495.43 $495.43 1 AM128173 DRIVESHAFT 538.50$ 538.50$
17 AM128685 SPHERICAL BALL BEARING $81.98 $1,393.66 17 AM128685 SPHERICAL BALL BEARING 86.33$ 1,467.61$ 4 AM131968 SNAP MOUNT SWITCH $8.76 $35.04 4 AM131968 SNAP MOUNT SWITCH 9.55$ 38.20$ 2 AM138194 SEAT ASSEMBLY $154.35 $308.70 2 AM138194 SEAT ASSEMBLY 167.80$ 335.60$
50 AM30795 VALVE STEM $2.65 $132.50 50 AM30795 VALVE STEM 2.90$ 145.00$
4 AM38891 WELDED PTO SHAFT $206.13 $824.52 4 AM38891 WELDED PTO SHAFT 224.05$ 896.20$
2 AM876266 FUEL PUMP $91.90 $183.80 2 AM876266 FUEL PUMP 99.90$ 199.80$
1 AM882440 FUEL RETURN PIPE $53.75 $53.75 1 AM882440 FUEL RETURN PIPE 58.45$ 58.45$
2 AT38431 HYDRO FILTER $9.09 $18.18 2 AT38431 HYDRO FILTER 9.90$ 19.80$
4 AUC14088 MOWER DRIVE IDLER $47.55 $190.20 4 AUC14088 MOWER DRIVE IDLER 51.70$ 206.80$ 4 AUC16478 BACKSIDE IDLER PULLEY $27.23 $108.92 4 AUC16478 BACKSIDE IDLER PULLEY 29.60$ 118.40$
4 AUC19484 MUFFLER $456.47 $1,825.88 4 AUC19484 MUFFLER 505.95$ 2,023.80$
18 CH13814 OIL DRAIN PLUG SEAL $1.53 $27.54 18 CH13814 OIL DRAIN PLUG SEAL 1.75$ 31.50$ 2 DMU211533 FRONT ROLLER SHAFT 72 RD $38.59 $77.18 2 DMU211533 FRONT ROLLER SHAFT 72 RD 44.75$ 89.50$
2 DZ114256 OIL FILTERS $22.54 $45.08 2 DZ114256 OIL FILTERS 24.50$ 49.00$
2 EPC201624 BELT 72 RD $189.66 $379.32 2 EPC201624 BELT 72 RD 206.15$ 412.30$
2 EPC201691 DRIVE SHAFT 72 RD $845.47 $1,690.94 2 EPC201691 DRIVE SHAFT 72 RD 980.25$ 1,960.50$
12 EPC201693 BLADE 72 RD $29.49 $353.88 12 EPC201693 BLADE 72 RD 32.05$ 384.60$
10 H137328 SCALP WHEEL NUT 72 RD $0.71 $7.10 10 H137328 SCALP WHEEL NUT 72 RD 0.85$ 8.50$
3 JD9344 BALL BEARING $16.17 $48.51 3 JD9344 BALL BEARING 17.60$ 52.80$
6 LVU800991 BEARING $23.02 $138.12 6 LVU800991 BEARING 25.05$ 150.30$
4 M111489 SCALP WHEEL 72 RD $10.02 $40.08 4 M111489 SCALP WHEEL 72 RD 10.90$ 43.60$
7 M111491 SCALP AXLE 72 RD $6.05 $42.35 7 M111491 SCALP AXLE 72 RD 6.60$ 46.20$
2 M113254 SPRING $3.25 $6.50 2 M113254 SPRING 3.75$ 7.50$
2 M113621 PRIMARY AIR FILTER ELEMENT $17.46 $34.92 2 M113621 PRIMARY AIR FILTER ELEMENT 19.00$ 38.00$
12 M115245 SCALP WHEEL 62 RD $22.17 $266.04 12 M115245 SCALP WHEEL 62 RD 24.40$ 292.80$ 7 M115271 REAR ROLLER SHAFT 62 RD $10.86 $76.02 7 M115271 REAR ROLLER SHAFT 62 RD 11.80$ 82.60$ 2 M123378 SECONDARY AIR FILTER ELEMENT $16.19 $32.38 2 M123378 SECONDARY AIR FILTER ELEMENT 17.60$ 35.20$
14 M123520 WASHER $0.62 $8.68 14 M123520 WASHER 0.75$ 10.50$
1 M124203 FRONT ROLLER SHAFT 62 RD $17.78 $17.78 1 M124203 FRONT ROLLER SHAFT 62 RD 19.35$ 19.35$
60 M131802 OUTER AIR FILTER ELEMENT $19.39 $1,163.40 60 M131802 OUTER AIR FILTER ELEMENT 21.10$ 1,266.00$ 60 M131803 INNER AIR FILTER ELEMENT $20.79 $1,247.40 60 M131803 INNER AIR FILTER ELEMENT 22.60$ 1,356.00$ 4 M132768 CHUTE GROUND SPRING $6.03 $24.12 4 M132768 CHUTE GROUND SPRING 6.55$ 26.20$
4 M138195 ROLLER CHAIN $85.80 $343.20 4 M138195 ROLLER CHAIN 93.25$ 373.00$
20 M140158 BRUSH KEY $16.68 $333.60 20 M140158 BRUSH KEY 15.40$ 308.00$
3 M143497 ROTARY BROOM BRUSH DRIVE CHAIN SPROCKET $84.77 $254.31 3 M143497 ROTARY BROOM BRUSH DRIVE CHAIN SPROCKET 92.15$ 276.45$
64 M146082 HYDRAULIC OIL FILTER $21.19 $1,356.16 64 M146082 HYDRAULIC OIL FILTER 23.05$ 1,475.20$
6 M151012 BEARING CAP $14.51 $87.06 6 M151012 BEARING CAP 16.85$ 101.10$
10 M47031 LOCK NUT $0.32 $3.20 10 M47031 LOCK NUT 0.40$ 4.00$
10 M66125 PRESSED FLANGED HOUSING $1.14 $11.40 10 M66125 PRESSED FLANGED HOUSING 1.30$ 13.00$ 10 M80293 6-HOLE FLANGED BEARING HOUSING $5.73 $57.30 10 M80293 6-HOLE FLANGED BEARING HOUSING 6.25$ 62.50$ 60 M806418 ENGINE OIL FILTER $9.26 $555.60 60 M806418 ENGINE OIL FILTER 10.05$ 603.00$
3 M807519 GASKET $8.20 $24.60 3 M807519 GASKET 8.90$ 26.70$
2 M811089 EXHAUST GASKET $4.55 $9.10 2 M811089 EXHAUST GASKET 5.30$ 10.60$
2 M811893 WATER PUMP GASKET $8.52 $17.04 2 M811893 WATER PUMP GASKET 9.90$ 19.80$ 2 M812137 EXHAUST PIPE GASKET $7.84 $15.68 2 M812137 EXHAUST PIPE GASKET 9.10$ 18.20$
2 M83541 BUSHING DRAFT ARM $3.46 $6.92 2 M83541 BUSHING DRAFT ARM 3.75$ 7.50$
6 M84516 BUSHING $9.50 $57.00 6 M84516 BUSHING 10.35$ 62.10$
10 M87268 SPRING $8.05 $80.50 10 M87268 SPRING 8.75$ 87.50$
40 M88183 LOCKING RING $2.61 $104.40 40 M88183 LOCKING RING 3.05$ 122.00$
2 M96100 LIFT LINK ROD $22.33 $44.66 2 M96100 LIFT LINK ROD 24.28$ 48.56$
2 MIA883638 HEAD GASKET $219.06 $438.12 2 MIA883638 HEAD GASKET 302.35$ 604.70$
3 MIA884996 FUEL FILTER ASSEMBLY $43.61 $130.83 3 MIA884996 FUEL FILTER ASSEMBLY 60.20$ 180.60$
2 MIA885095 WATER PUMP $229.22 $458.44 2 MIA885095 WATER PUMP 297.50$ 595.00$
2 MIU802236 O-RING $3.82 $7.64 2 MIU802236 O-RING 4.43$ 8.86$
24 MIU802457 JOHN DEERE GLOW PLUG $32.57 $781.68 24 MIU802457 JOHN DEERE GLOW PLUG 35.40$ 849.60$
78 MIU804763 FUEL FILTER $7.83 $610.74 78 MIU804763 FUEL FILTER 7.72$ 602.16$
6 R139822 BEARING $34.67 $208.02 6 R139822 BEARING 37.69$ 226.14$
2 RE45864 HYD. FILTERS $55.96 $111.92 2 RE45864 HYD. FILTERS 50.05$ 100.10$
20 SJ288434 ROLL BAR PIN $23.51 $470.20 20 SJ288434 ROLL BAR PIN 25.55$ 511.00$
10 SJ294206 LATCH CLIPS $3.58 $35.80 10 SJ294206 LATCH CLIPS 3.90$ 39.00$
2 SU29300 AIR FILTER PR. $36.70 $73.40 2 SU29300 AIR FILTER PR. 39.90$ 79.80$
2 SU29301 AIR FILTER SEC. $27.40 $54.80 2 SU29301 AIR FILTER SEC. 29.80$ 59.60$
2 T111383 FUEL FILTER - WAM $8.26 $16.52 2 T111383 FUEL FILTER - WAM 9.70$ 19.40$ 2 T111565 OIL DRAIN PLUG SEAL $2.38 $4.76 2 T111565 OIL DRAIN PLUG SEAL 2.75$ 5.50$
1 TCA12032 THROTTLE CABLE $29.15 $29.15 1 TCA12032 THROTTLE CABLE 33.80$ 33.80$
8 TCA12075 RIM, 7 X 12 $163.91 $1,311.28 8 TCA12075 RIM, 7 X 12 178.15$ 1,425.20$ 3 TCA12625 PTO SHAFT 1550 $596.01 $1,788.03 3 TCA12625 PTO SHAFT 1550 647.85$ 1,943.55$ 1 TCA12852 PTO DRIVESHAFT SHIFT COLLAR $91.07 $91.07 1 TCA12852 PTO DRIVESHAFT SHIFT COLLAR 105.60$ 105.60$ 6 TCA12892 BROOM DRIVE IDLER $108.42 $650.52 6 TCA12892 BROOM DRIVE IDLER 117.85$ 707.10$
10 TCA13661 ROLL BAR PINS 1435 $45.85 $458.50 10 TCA13661 ROLL BAR PINS 1435 49.85$ 498.50$ 2 TCA13741 GAS OPERATED CYLINDER $74.12 $148.24 2 TCA13741 GAS OPERATED CYLINDER 80.55$ 161.10$ 2 TCA17524 DECK PULLY $25.53 $51.06 2 AUC16478 DECK PULLY Sub for TCA17524* 29.60$ 59.20$ 8 TCA20363 WHEEL ASSEMBLY, 11 X 4 $134.15 $1,073.20 2 24M7047 WASHER Sub for TCA17524* 0.70$ 1.40$ 1 TCA24042 EXHAUST PIPE $136.42 $136.42 8 TCA20363 WHEEL ASSEMBLY, 11 X 4 145.80$ 1,166.40$
6 TCA24616 KEY $2.39 $14.34 1 TCA24042 EXHAUST PIPE 158.15$ 158.15$
2 TCA24776 60" GEAR BOX $841.56 $1,683.12 6 TCA24616 KEY 2.60$ 15.60$
21 TCA24830 DISCHARGE CHUTE KIT $94.58 $1,986.18 2 TCA24776 60" GEAR BOX 975.70$ 1,951.40$ 5 TCA25356 HEAVY DUTY SPINDLE $154.16 $770.80 21 TCA24830 DISCHARGE CHUTE KIT 102.80$ 2,158.80$ 7 TCA51181 RIM STEER 4X4 $116.89 $818.23 5 TCA25356 HEAVY DUTY SPINDLE 167.55$ 837.75$ 1 TCB10303 REAR WEIGHT MOUNTING PARTS $134.37 $134.37 7 TCA51181 RIM STEER 4X4 127.05$ 889.35$
11 TCU13208 PTO GUARD FLAP $12.31 $135.41 1 TCB10303 REAR WEIGHT MOUNTING PARTS 146.05$ 146.05$
1 TCU14047 WIPER SWITCH $36.67 $36.67 11 TCU13208 PTO GUARD FLAP 14.25$ 156.75$
10 TCU14160 INSERT $3.16 $31.60 1 TCU14047 WIPER SWITCH 44.85$ 44.85$
69 TCU15881 HIGH LIFT MOWER BLADE, 60 INCH $17.42 $1,201.98 10 TCU14160 INSERT 3.65$ 36.50$ 42 TCU15882 HIGH LIFT MOWER BLADE, 72 INCH $22.37 $939.54 69 TCU15881 HIGH LIFT MOWER BLADE, 60 INCH 18.95$ 1,307.55$ 15 TCU19299 GAGE WHEEL AXLE $11.63 $174.45 42 TCU15882 HIGH LIFT MOWER BLADE, 72 INCH 24.30$ 1,020.60$ 13 TCU21054 HB SECTION MOWER DRIVE V-BELT $72.63 $944.19 15 TCU19299 GAGE WHEEL AXLE 12.65$ 189.75$ 1 TCU24817 WHEEL DISK $40.19 $40.19 13 TCU21054 HB SECTION MOWER DRIVE V-BELT 78.95$ 1,026.35$
20 TCU24821 HEXAGONAL HEAD BOLT OR SCREW $2.65 $53.00 1 TCU24817 WHEEL DISK 43.70$ 43.70$ 18 TCU31764 CASTER WHEEL SPACER $8.07 $145.26 20 TCU24821 HEXAGONAL HEAD BOLT OR SCREW 3.05$ 61.00$ 6 TCU32534 FUEL CAP 1550 $18.65 $111.90 18 TCU31764 CASTER WHEEL SPACER 8.80$ 158.40$
2 TCU33435 BELT 62 RD $60.96 $121.92 6 TCU32534 FUEL CAP 1550 21.65$ 129.90$
3 TCU34832 FAN BELT 1550 $25.81 $77.43 2 TCU33435 BELT 62 RD 66.25$ 132.50$
3 TCU35813 RADIATOR HOSE $37.56 $112.68 3 TCU34832 FAN BELT 1550 28.05$ 84.15$
33 TCU51118 BLADE 62 RD $18.19 $600.27 3 TCU35813 RADIATOR HOSE 40.85$ 122.55$
30 UC15158 SELF-SHARPENING MOWER BLADE $33.10 $993.00 33 TCU51118 BLADE 62 RD 19.80$ 653.40$ 10 UC28193 GAUGE WHEEL $11.48 $114.80 30 UC15158 SELF-SHARPENING MOWER BLADE 36.00$ 1,080.00$ 2 UC28887 PRIMARY AIR FILTER ELEMENT $16.39 $32.78 10 UC28193 GAUGE WHEEL 12.50$ 125.00$ 2 UC30227 LOCK PIN $25.65 $51.30 2 UC28887 PRIMARY AIR FILTER ELEMENT 17.80$ 35.60$
2 UC30227 LOCK PIN 27.90$ 55.80$
Total 41,231.93$
Local Vendor Total N/A Local Vendor N/A
$37,474.37
RFQ 5507-0-2026-TJ 2026 Spring Parts Order : Awarded to Proven Power
2026 Spring Parts Order Proven Power Mid State Equipment
Total Cost
Sheet1
File details come from the government source that posted it. Updated .