2026 snowmobile sign and sticker order

The State of Maine's Department of Agriculture, Conservation and Forestry, through the Office of State Procurement Services, is seeking a one-time procurement of snowmobile trail signs and stickers for the 2026 season. The contract involves the purchase of 28,800 trail signs across 24 different sign types and 4,600 snowmobile trail stickers across 7 different sticker variations. Specific technical requirements mandate signs be manufactured from .024-gauge poly-flex plastic with precise color specifications including orange, yellow, white, and blue, with both reflective and non-reflective surface options. Sign sizes predominantly range from 10" x 12" to 12" x 12", with specific design requirements for trail identification, connector trails, and directional markers. The Request for Quotations (RFQ) requires bidders to submit pricing through the State of Maine's Vendor Self Service (VSS) system, with quotations due on October 1, 2025, by 4:00 p.m. local time and a required delivery date of October 10, 2025, or earlier. The state anticipates awarding to the lowest-priced qualified bidder, with signs and stickers to be bundled in lots of 25 and boxed weights not exceeding 50 pounds.

No specific set-aside designations or restrictions for disadvantaged enterprises are explicitly mentioned in the procurement documents. The state reserves the right to request samples prior to award and negotiate additional unit purchases at the bid price for six months following the initial award. Delivery will be made to the Maine Department of Agriculture, Conservation & Forestry's Bolton Hill Facility in Augusta, with a liftgate required for delivery. Payment terms will be net 30, with potential payment methods including check, electronic funds transfer, or procurement card. While no specific budget range is provided, the comprehensive nature of the sign and sticker order suggests a substantial procurement value. The RFQ explicitly prohibits subcontracting and requires proofs to be submitted, indicating a rigorous quality assurance process. The state will maintain flexibility in the procurement, including the ability to request additional information or samples and potentially expand the order within six months of the initial award.