2026 Sewage Sludge Disposal Contract - Contract No. 2026-01

Conewago Township Sewer Authority, York County, Pennsylvania is requesting sealed bids for removal, handling, transportation, and processing of approximately 1.3 million gallons per year of liquid aerobically digested sewage sludge (1% to 4% solids) from its wastewater treatment plant under Contract 2026-01, with bids due June 19, 2026 at 10:00 a.m. via PennBid.

The contract prioritizes beneficial reuse of sludge as an agricultural supplement or fertilizer base; landfill disposal is permitted only as an emergency backup. The successful bidder's sludge disposal plan must demonstrate feasibility, economics, reliability, and probable success. Bidders must schedule site visits in advance with Lisa Kramer, Administrator, at (717) 266-5518 with a minimum of 48 hours' notice.

The contract term is two years with an option for a one-year extension by mutual agreement upon at least 60 days' notice prior to the anniversary date. All bids must remain irrevocable for 90 days after opening. A bid bond or certified check equal to 10% of the estimated annual cost of disposal must accompany the bid; bid bonds must be executed by surety companies on the U.S. Department of the Treasury's current Bond List (Circular 570). The successful contractor must provide a performance bond equal to 100% of the estimated annual cost and must execute the contract agreement within ten days of receiving the Notice of Award.

Bidders must submit a Statement of Bidder's Experience and Financial Ability, including prior sludge processing and disposal projects, equipment inventories, audited financial statements, and banking references. Insurance requirements include worker's compensation (statutory rates), general liability, automobile liability, protective liability, and pollution liability, each at $1 million combined single limit or per occurrence. The contractor is responsible for obtaining all required permits and must include permit application costs in the bid price; the Authority will not reimburse permit costs if permits are refused or applications are terminated. Liquidated damages of $200 per calendar day apply for failure to provide contracted services. Bidders must comply with Pennsylvania anti-kickback regulations, the Federal Highway Administration Part 382 regulations regarding controlled-substance and alcohol testing for CDL drivers, and Pennsylvania's Public Works Employment Verification Act utilizing E-Verify for all employees hired after January 1, 2013. All questions must be submitted via PennBid's Public Q & A section.