2-Project Manual.pdf

2026 SEWAGE SLUDGE DISPOSAL

CONTRACT NO. 2026-01

FOR:

Conewago Township Sewer Authority

York County, Pennsylvania

May 2026

©Copyright 2026, Buchart Horn, Inc.

All Rights Reserved

BH-90027-26 Conewago Township Sewer Authority

2026 Sewage Sludge Disposal Contract

Contract No. 2026-01

5/27/2026 -1- TABLE OF CONTENTS

TABLE OF CONTENTS

PROCUREMENT AND CONTRACTING REQUIREMENTS GROUP

DIVISION 00 - PROCUREMENT AND CONTRACTING

Procurement Requirements

00 11 13 Advertisement for Bids 00 21 13 Instructions to Bidders 00 41 13 Bid Form (via PennBid) 00 43 01 Bidder’s Affidavit as to Non-Collusion 00 43 02 Surety’s Consent 00 43 00 Bid Bond 00 45 13 Statement of Bidder’s Experience and Financial Ability

Contracting Requirements

00 52 00 Agreement EJCDC C-610 Performance Bond 00 72 00 General Conditions 00 73 00.55 Pennsylvania Public Works Employment Verification Form

SPECIFICATIONS GROUP

General Requirements Subgroup

DIVISION 01 - GENERAL REQUIREMENTS

01 00 00 Contract Provisions

APPENDIX

Appendix A - Results of Sludge Analysis

5/27/2026 00 11 13 - 1 ADVERTISEMENT FOR BIDS

ADVERTISEMENT FOR BIDS

CONEWAGO TOWNSHIP SEWER AUTHORITY

SEWAGE SLUDGE DISPOSAL

Online sealed bids for the disposing of sewage sludge from the Conewago Township Sewer Authority Wastewater Treatment Plant will be received by the Conewago Township Sewer Authority, York County, Pennsylvania via PennBid program on Friday, June 19, 2026 until 10:00 a.m. local prevailing time; at which time bids will be publicly opened and read aloud.

Copies of the Contract Documents may be obtained at no cost at pennbid.bonfirehub.com.

All questions about the meaning or intent of the Contract Documents shall be submitted via PennBid’s Public Q&A section. No questions will be accepted by phone, fax, or direct e-mail.

Each bidder must deposit, with the bid, Security in the amount of 10% of the bid for one year of disposal and subject to the conditions provided in the Instructions to Bidders.

Bidders are advised that they must comply with all State anti-kickback regulations pertaining to work associated with this project. Additionally, bidders are advised that they must comply with Federal Highway Administration Regulations of Part 382 of FHWA Codes under the Omnibus Transportation Employee Testing Act of 1991, as amended, as it affects licensed CDL drivers and addresses controlled substance and alcohol testing and reporting of drivers with CDL's performing driving functions and safety sensitive functions.

All bids shall remain irrevocable for 90 days after the actual date of the opening thereof.

5/27/2026 00 21 13-1 INSTRUCTIONS TO BIDDERS

INSTRUCTIONS TO BIDDERS

1. INVITATION TO BID

In accordance with the Advertisement for Bids, bid proposals are invited to be submitted for performance of the work under this Contract, the designation of which is stated in the Advertisement for Bids.

Bids are requested as stated in the electronic Bid Form. The price(s) bid shall cover all costs of any nature incidental to or growing out of the work, including labor, materials, equipment, transportation and all else necessary to perform and complete the disposal in the manner and within the time specified; all incidental expenses in connection therewith; all costs on account of loss or damage and any additional expenses for unforeseen difficulties encountered; and for settlement of damages.

2. QUALIFICATIONS OF BIDDERS

The Bidder's experience, necessary facilities, and financial resources required to complete the work of this Contract will be examined by the Owner and the Owner reserves the right to accept the bid proposals of only those Bidders possessing satisfactory qualifications as deemed acceptable by the Owner.

Bidders are required to submit the "Statement of Bidder's Experience and Financial Ability" and a Plan for Sludge Disposal with the bid proposal.

Additionally, Bidders are advised that they must comply with Federal Highway Administration Regulations of Part 382 of FHWA Codes under the Omnibus Transportation Employee Testing Act of 1991, as amended, as it affects licensed CDL drivers and addresses controlled substance and alcohol testing and reporting of drivers with CDL's performing driving functions and safety sensitive functions.

3. SLUDGE DISPOSAL CONCEPT

The concept for disposal of sludge from Owner is to award a Contract for directing the sludge to beneficial re-use. Liquid sludge shall be hauled by the Contractor from the existing aerobic digesters to the Contractor's facility. The Contractor will use his best efforts to use the sludge or processed product as an agricultural supplement, fertilizer base or other use as may be appropriate.

Except as an emergency backup procedure, disposal of sludge in a landfill will not be considered acceptable to the Owner because of the potential for future cleanup liability.

The Contractor will process and dispose of the product in a manner that will comply with all environmental laws and regulations.

The Contractor will be responsible to obtain all required permits and to provide, construct and operate all facilities for transporting, storing and processing sludge during the period of the Contract.

4. EXAMINATION OF CONTRACT DOCUMENTS AND SITE

Complete sets of the Bidding Documents may be obtained online via the PennBid program (pennbid.bonfirehub.com).

Before submitting a Bid, each Bidder must (a) examine the Contract Documents thoroughly, (b) visit the site of the treatment plant to familiarize themselves with local conditions that may in any manner affect cost, progress or performance of the disposal, (c) familiarize themselves with federal, state and local laws, ordinances, rules and regulations that may in any manner affect cost, progress or performance of the disposal, and (d) study and carefully correlate Bidder's observations with the Contract Documents.

5/27/2026 00 21 13-2 INSTRUCTIONS TO BIDDERS

Bidders shall notify and schedule visits to the site with Lisa Kramer, Administrator, at (717) 266-5518.

Bidders shall provide a minimum of forty-eight (48) hours advance notification for purposes of scheduling on-site visits.

The submission of a Bid will constitute a representation by the Bidder that he has complied with every requirement of this Article and that the Contract Documents are sufficient in scope and detail to indicate and convey understanding of all terms and conditions for performance of the disposal. Appendix A provides the results of a PADEP Form 29 test series conducted on the sludge.

5. INTERPRETATIONS

All questions about the meaning or intent of the Bidding Documents shall be submitted in writing via PennBid’s Public Q&A section. Interpretations, or clarifications, considered necessary by Engineer in response to such questions, will be either posted to PennBid or issued by Addenda. All addenda will be posted within PennBid’s Supporting Documentation section. Only questions answered by formal written Addenda will be binding. Oral statements, interpretations, or clarifications will not be binding, or legally effective.

No oral interpretation will be made to any Bidder as to the meaning of the Contract Documents or any part thereof. Any interpretation of the Documents will be made in the form of an Addendum to the Contract Documents. The Owner will not be responsible for any other explanations or interpretations of the Contract Documents or any part thereof.

All Bidders shall acknowledge the receipt of all Addenda.

6. BID SECURITY

Bid Security, made payable to the Conewago Township Sewer Authority in an amount of ten percent (10%) of the Bidder's Estimated Annual Cost of Sludge Disposal (from Section 00 43 13 - Bid Form) in the form of a certified check, bank cashier's check, or a Bid Bond in form included in the Contract Documents and issued by a Surety approved by the Owner, shall be submitted as specified in Paragraph 9.

The Bid Security of the Lowest Responsible Bidder will be retained until such Bidder has furnished the required Performance Bond and executed the Contract Agreement; whereupon, it will be returned. If the successful Bidder fails to furnish the required Contract Security or fails to execute the Agreement within ten days of the Notice of Award, the Owner may annul the Notice of Award and the Bid Security of that Bidder will be forfeited. The Bid Security of the three apparent lowest responsible bidders may be retained by the Owner until the earlier of the seventh day after the effective date of the Contract Agreement by the Owner to the Contractor or ninety days after the date of the bid opening.

7. SURETY

The name and address of each Surety furnishing the Contractor's Bid Bond and the Performance Bond as required in the Contract Documents must be stated in the Bid proposal, and the Surety's Consent must be given in the form attached thereto. In addition, each Surety's Consent must be accompanied by a Power of Attorney nominating, constituting, and appointing the person whose signature appears on said Surety's Consent as the true and lawful agent of the Surety to execute all bonds and the consent on its behalf.

All bonds submitted as Bid Security or Contract Security shall be executed by surety companies legally authorized to do business in Pennsylvania. Such surety companies shall also be named in the current list of "Companies Holding Certificates of Authority as Acceptable Sureties on Federal Bonds and as Acceptable Reinsuring Companies" as published in current Circular 570 by the Audit Staff Bureau of Accounts, U.S. Treasury Department. Attorneys-In-Fact who sign Bid and Performance Bond must file with each Bond a certified copy of their Power of Attorney to sign said Bonds, bearing the same date as the Bonds.

5/27/2026 00 21 13-3 INSTRUCTIONS TO BIDDERS

8. PREPARATION OF BIDS

The Bid Form is available within PennBid’s Requested Information, Pricing section.

Bidders shall acknowledge receipt of all Addenda in response to the RFI questions in PennBid’s Acknowledgements in the Requested Information section.

9. SUBMISSION OF BIDS

Sealed Bids shall be submitted electronically via the PennBid Program (pennbid.bonfirehub.com) by the date and time indicated in the Advertisement for Bids.

Documents to be submitted along with the Bid are the Bid Bond, Statement of Bidder’s Experience and Financial Ability, Bidder’s Affidavit as to Non-Collusion, Surety’s Consent, and Plan for Sludge Disposal.

The lowest BIDDER shall submit original signed and notarized paper copies of the Bid Bond form, Statement of Bidder’s Experience and Financial Ability, Bidder’s Affidavit as to Non-Collusion, Surety’s Consent, and Plan for Sludge Disposal three (3) days after bid opening to the Engineer.

10. MODIFICATION AND WITHDRAWAL OF BIDS

Bids may be modified or withdrawn via the PennBid Program at any time up to the date and time indicated on in the Advertisement for Bids.

11. SUBMISSIONS WITH THE BID

Bidders are required to submit with their Bid the Bid Bond, Statement of Bidder's Experience and Financial Ability, Bidder’s Affidavit as to Non-Collusion, Surety’s Consent, and a Plan for Sludge Disposal.

The Plan for Sludge Disposal shall specifically state whether the Bidder proposes to market a processed product or to dispose of the sludge themselves.

The Plan for Sludge Disposal shall include:

a. A description of the disposal method to be employed by the Contractor.

b. A description of the sludge handling and hauling methods with specifics concerning the equipment to be used.

c. A list of permits, including regulatory agency permits that will be required to implement the plan. This list shall designate those permits already obtained by the Bidder and the time needed to obtain outstanding permits.

d. A list of specific facilities (equipment, buildings, land, etc.) that will be needed to implement the plan.

The list shall designate those items already in the possession of the Bidder and the time required to place yet to be acquired facilities into operation.

e. The date when the Contractor will commence operations.

f. The name, address and contact information for the testing agency to be employed for sludge analysis.

g. A description of emergency procedures to be employed in case of failure of any system in hauling and disposing of sludge. The emergency procedures should specifically address availability of standby

5/27/2026 00 21 13-4 INSTRUCTIONS TO BIDDERS

personnel and equipment, alternative procedures for sludge hauling and disposal.

h. The name of the landfill that will be used for emergency disposal if the Contractor proposes to use land filling as the emergency disposal method.

i. A description of sludge storage procedures that the Bidder proposes including specifics concerning location, capacity and containment.

j. A description of the Bidder's experience in marketing product from sludge processing including names and telephone numbers of references, if the Bidder does not propose to dispose of the sludge themselves.

k. A preliminary contingency plan for Hazardous Material Handling.

If the Lowest Responsible Bidder changes the Plan for Sludge Disposal at any time prior to Award, the Lowest Responsible Bidder shall within 10 days submit a written description of the change to the Owner.

Sludge Disposal Plan changes shall be subject to the approval of the Owner.

12. OPENING OF BIDS

Bids will be opened publicly and read aloud, and an abstract of the amounts of the base Bids, unit prices, and major alternates (if any) will be made available after the opening of Bids.

13. BIDS TO REMAIN OPEN

The Owner will issue a Notice of Intent to Award to the Lowest Responsible Bidder within 60 days after the date of bid opening. After the Lowest Responsible Bidder provides evidence that he has obtained the necessary permits for the sludge disposal, the Owner will issue a Notice of Award. Failure of the Lowest Responsible Bidder to provide documentation of action to obtain required permits and facilities in a timely fashion in accordance with the times indicated in the Plan for Sludge Disposal will be cause for revocation of the Notice of Intent to Award.

Except as otherwise permitted by law, the Bid submitted by the Lowest Responsible Bidder, as designated in the Notice of Intent to Award, may not be withdrawn, canceled or modified for a period of one hundred eighty (180) days after the date of the Notice of Intent to Award.

The Lowest Responsible Bidder's procurement of the permits within the prescribed time shall obligate the Owner to issue Notice of Award.

The Owner shall take no actions inconsistent with the efforts of the Lowest Responsible Bidder to obtain the permits.

14. AWARD OF CONTRACT

The Owner will evaluate the feasibility, economics, reliability, safety, and probable success of Sludge Disposal Plans submitted by Bidders. The anticipated length of time to place the disposal system into full operation will be part of the evaluation. The Owner will issue Notice of Intent to Award to the Lowest Responsible Bidder, as identified by the Owner's evaluation, to be in the best interests of the Owner.

The Owner reserves the right to reject any or all bids, and to readvertise if the best interests of the Owner will thereby be promoted; to waive technical defects, if in its judgements the interest of the Owner shall so require.

No Bid will be considered from any person, firm, or corporation who has defaulted in the performance of

5/27/2026 00 21 13-5 INSTRUCTIONS TO BIDDERS

any contract or agreement made with the Conewago Township Sewer Authority or conclusively shown to have failed to perform satisfactorily such contractor agreement.

The Owner reserves the right to waive any informalities in the bids received, to award the Contract only to a Bidder whose Bid is deemed by the Owner to be most advantageous to the public interest and the Conewago Township Sewer Authority, and to reject any or all bids for any reason whatsoever.

The Owner may conduct such investigations as it deems necessary to assist in the evaluation of any Bid and to establish the responsibility, qualifications and financial ability of the Bidders, proposed subcontractors and other persons and organizations to do the work or furnish equipment in accordance with the Contract Documents to the Owner's satisfaction within the prescribed time.

If the Contract is to be awarded, it will be awarded to the Lowest Responsible Bidder whose evaluation by the Owner indicates that the award will be in the best interests of the Owner. The Contract will not be awarded until the Lowest Responsible Bidder provides evidence that he has been issued the necessary permits to perform the sludge disposal.

15. EXECUTION OF CONTRACT AGREEMENT

The Bidder to whom the Contract is to be awarded shall be required, within ten (10) days after receipt of the Notice of Award of the Contract, to attend, in person or by authorized representative, a meeting at the Owner's office and will then and there deliver the Contract Agreement to the Owner in the form aforesaid to be duly executed and its execution duly proved, and at the same time deliver to the Owner a Performance Bond in the amount of One Hundred percent (100%) of the Estimated Annual Cost of Sludge Disposal with an approved surety, as is more fully set forth in the General Conditions.

At this meeting, the Contractor shall also deliver the following documents to the Owner:

• Proof, satisfactory to the Owner, of the authority of the person or persons executing the Contract and bonds on behalf of the Contractor.

• Satisfactory evidence of all insurance coverage prescribed by the Contract Documents.

• Proof of current corporate status and certificate of authority to transmit business in the

Commonwealth of Pennsylvania and/or designation of a proper agent in this State upon whom service may be made in the event of litigation if the Contractor is a non-resident thereof.

• Proof of current permits to transport and dispose of sewage sludges.

• Proof of right to utilize property if the Contractor does not own the property.

16. SALES AND USE TAX ACTS

Bidders will make their own independent analysis of Pennsylvania Sales and Use Taxes and the applicability or non-applicability thereof to the materials, supplies, and services to be provided and performed under and as part of the Contract work. All taxes are to be included in the unit or lump sum prices bid and the Owner will not make any separate payment of taxes.

17. PERMITS

The Bidder shall include in the Bid Price the cost to prepare applications and perform other such services as are necessary to obtain permits. The cost and the ability to obtain permits shall be at the risk of the Bidder.

In no case will the Owner pay for permit application costs if permits are refused or permit applications are terminated. On the thirtieth day after Notice of Intent to Award and each month thereafter, the Lowest

5/27/2026 00 21 13-6 INSTRUCTIONS TO BIDDERS

Responsible Bidder shall submit monthly reports of the progress of permit applications. These monthly reports shall include progress in the previous month, progress expected during the next month, and a projected schedule of required permit application procedures and receipt of permits. The Owner will issue Notice of Award to the Lowest Responsible Bidder after the Bidder provides evidence that he has obtained the necessary permits.

The Contractor's failure to obtain the necessary permits within six months of the date of the Notice of

Intent to Award may be considered by the Owner as sufficient evidence that permits will not be issued. In this case, the Owner may, at the Owner's option, elect not to proceed with the Contract award and no payments will be made to the Contractor.

18. COMMONWEALTH OF PENNSYLVANIA PUBLIC WORKS EMPLOYMENT VERIFICATION ACT

General Requirements for Public Works Contractors and Subcontractors.

• Public works contractors and every subcontractor performing work under a public works contract shall utilize the E-Verify program (EVP) operated by the United States Department of Homeland Security to verify the employment eligibility of each new employee hired after January 1, 2013.

• Public works contractors and every subcontractor performing work under a public works contract shall submit the form (an example is included as Section 00 73 00.55) to the Owner at the same time Bonds and Insurances are submitted to ensure compliance with the act.

• In addition to the form, public works contractors and every subcontractor shall maintain documentation of continued compliance with the act by utilizing the EVP for new employees hired throughout the duration of the public work contract.

Specific Requirements for Public Works Contractors:

• As a precondition to the award of a contract for public work, a public works contractor shall submit a completed form to the Owner that is bidding and awarding the public work contract. During a public works contract, a new employee hired by a public works contractor, regardless of whether they will be working onsite or offsite of a public work or otherwise, shall be verified within five business days of his start date.

• Subcontracts between a public works contractor and its subcontractors are required to contain notification of the applicability of the act, information regarding the use of EVP and reference to the Department's web site at www.dgs.state.pa.us to obtain an original copy of the Form.

• A public works contractor shall cooperate with the Department during an investigation or audit arising under the act.

Specific Requirements for Public Works Subcontractors.

• Prior to beginning either onsite or offsite work on a public works project when the public works contractor's contract was executed after January 1, 2013, every subcontractor shall submit a completed form to the Owner. During a public works contract, a new employee hired by a public works subcontractor, regardless of whether they will be working onsite or offsite of a public work or otherwise, shall be verified within five business days of his start date.

• Subcontracts between a subcontractor and its subcontractors are required to contain notification of the applicability of the act, information regarding the use of EVP and reference to the Department's web site at www.dgs.state.pa.us to obtain an original copy of the Form.

• A subcontractor shall cooperate with the Department during an investigation or audit arising under the act.

Public Works Employment Verification Form

• The form for use by public bodies, public works contractors and subcontractors is posted on the

5/27/2026 00 21 13-7 INSTRUCTIONS TO BIDDERS

Department's web site at www.dgs.state.pa.us. The form may not be changed or altered.

• The form shall be signed by an authorized representative of the public works contractor or subcontractor. The representative shall have sufficient knowledge to make the representations and certifications in the form.

• The Department may require the public works contractor or subcontractor to provide supporting documentation that the representative signing the form had authority to legally bind the public works contractor or subcontractor.

• The submitted forms shall be retained by the Owner for the duration of the public work contract.

END OF SECTION

5/27/2026 00 41 13-1 BID FORM

BID FORM

To: Conewago Township Sewer Authority

600 Locust Point Road York, PA 17406

1. The undersigned BIDDER proposes and agrees, if this Bid is accepted, to enter into an Agreement with the

OWNER in the form included in the Contract Documents to complete all Sewage Sludge Disposal as specified in the Contract Documents for the Contract Price indicated in this Bid and in accordance with the Contract Documents.

The undersigned BIDDER submits this Bid with the understanding that the OWNER reserves the right to reject any or all bids submitted.

2. BIDDER accepts all of the terms and conditions of the Instructions to Bidders, including without limitation those dealing with the disposition of Bid Security. This Bid will remain open for sixty days after the day of Bid opening. If Notice of Intent to Award is issued to the BIDDER within 60 days of the date of bid opening, then this Bid shall remain open for 180 days after the date of the Notice of Intent to Award. BIDDER shall proceed with procuring the required regulatory permits immediately upon receipt of Notice of Intent to Award. Bidder will submit to the Owner dated copies of permit applications.

3. BIDDER will, within ten days after the date of the OWNER's Notice of Award, submit the required Performance

Bond in the sum of one hundred percent (100%) of the Estimated Annual Cost for Sludge Disposal with the following named sureties as the OWNER shall approve.

Surety:

BIDDER will, within ten days after the date of the OWNER's Notice of Award, deliver the Agreement, duly executed, and with its execution duly proved.

If this Bid is accepted and the BIDDER shall refuse or neglect, within ten days after due notice that the Contract has been awarded to him, to execute the Agreement and furnish the required Performance Bond, with sureties satisfactory to the OWNER, then the Bid Bond accompanying this Bid shall be forfeited and retained and paid into the funds of the OWNER.

4. In submitting this Bid, BIDDER represents, as more fully set forth in the Agreement, that:

(a) BIDDER has examined copies of all the Contract Documents and hereby acknowledges receipt of the following Addenda:

Number Date

5/27/2026 00 41 13-2 BID FORM

(b) BIDDER hereby states that he has available adequate personnel, equipment and finances to properly and expeditiously prosecute the Disposal as described in the Plan for Sludge Disposal submitted with this Bid, and is prepared to present further information to substantiate this statement.

5. The following documents are attached to and made a condition of this Bid:

(a) Affidavit as to Non-Collusion

(b) Surety's Consent

(c) Required Bid Bond

(d) Statement of Bidder's Experience and Financial Ability

(e) Plan for Sludge Disposal

(f) Other documents as required by the Instructions to Bidders or the Contract Documents.

6. Communication concerning this Bid may be forwarded to the address of BIDDER indicated above.

7. The terms used in this Bid which are defined in the General Conditions of the Contract included as part of the

Contract Documents have the meanings assigned to them in the General Conditions.

8. BIDDER covenants and warrants that he has carefully examined the site of the Conewago Township

Wastewater Treatment Plant; has become familiar with the local conditions and character and extent of the Sewage Sludge Disposal; has carefully examined the Instructions to Bidders and the Contract Documents governing the Sewage Sludge Disposal, including the Bid Form, the Agreement, the Bonds, the General Conditions, and Contract Provisions, which are hereby made part of this Bid; and thoroughly understands their stipulations, requirements, and provisions.

BIDDER has examined the legal and permitting requirements (Federal, State, and local laws, ordinances, rules and regulations) and the conditions affecting cost, progress, or performance of the Disposal and has made such independent investigations as BIDDER deems necessary.

The cost of any work performed, materials furnished, services provided, or expenses incurred for work called for in the Contract Documents but for which no special pay item has been provided for in the Bid Schedule, all shall be deemed to have been included in the prices bid.

5/27/2026 00 41 13-3 BID FORM

9. BIDDER will remove, transport, and process 1,300,000 gallons per year more or less of liquid sewage sludge from the Conewago Township Wastewater Treatment Plant, as specified for the following prices:

BID SCHEDULE

Description

Estimated Annual Quantity

Price Per Gallon

Estimated Annual Cost

Remove, transport, process and dispose of liquid aerobically digested sewage sludge from the Conewago Township Wastewater Treatment Plant.

1,300,000 Gallons Per Year @ 1% to 4% Solids

(Figures)

(Figures)

Unit Price in Words ____________________________________________________________ Per Gallon.

Total Estimated Annual Cost ______________________________________________________________ (In Words)

SUBMITTED this day of ___ 20____ .

5/27/2026 00 41 13-4 BID FORM

LIMITED LIABILITY COMPANY

SUBMITTED this ______________________ day of ___________________, 20_____.

Limited Liability Company: _______________________________________________

State of Limited Liability Company: __________________________

By:

(Person Authorized to Sign) (Signature) Title (Typed/Printed Name)

Attest: Limited Liability Co. Secretary

(Typed/Printed Name) (Signature)

Business Address: __________________________________ (LIMITED LIABILITY CO. SEAL)

Phone No.: (____)____________ FAX No.: (____)___________

A CORPORATION

Corporation Name: __________________________________________

State of Incorporation: __________________________

By:

(Person Authorized to Sign) (Signature) Title (Typed/Printed Name)

Attest: Corporate Secretary

(Typed/Printed Name) (Signature)

Business Address: __________________________________ (CORPORATE SEAL)

5/27/2026 00 41 13-5 BID FORM

A PARTNERSHIP

Firm Name: ___________________________________________________

By: __________________________________ _________________________________

Partner (Typed/Printed Name) Partner (Signature)

By: __________________________________ _________________________________

Partner (Typed/Printed Name) Partner (Signature)

Business Address: __________________________________ (SEAL)

AN INDIVIDUAL

By: __________________________________ _________________________________

Partner (Typed/Printed Name) Partner (Signature)

Doing Business As: _________________________________

Business Address: __________________________________ (SEAL)

5/27/2026 00 41 14 - 1 BIDDER’S AFFIDAVIT AS

TO NON-COLLUSION

BIDDER'S AFFIDAVIT

AS TO

NON-COLLUSION

STATE OF __________________)

( ss

COUNTY OF )

Before me, on and for said County, personally came who being duly according to law, disposed and says that he is the of (Title) who signed the accompanying Bid proposal; that such Bid is genuine and not collusive or sham; that said Bidder has not colluded, conspired, connived or agreed, directly or indirectly with any other bidder or person, to put in a sham bid; or that such other person shall refrain from bidding, and has not in any manner, directly or indirectly sought by agreement or collusion or communication or conference with any person, to fix the bid price of affiant or any other bidder, or to fix any overhead, profit or cost element of said bid price, or that of any other bidder, or to secure any advantage against the Conewago Township Sewer Authority or any person interested in the proposed contract; and that all statements contained in said Bid proposal are true and correct; and further, that such Bidder has not directly or indirectly, submitted this Bid proposal, or the contents thereof, or divulged information or data relative thereto to any association or to any member or agent thereof.

Affiant and subscribed to before me this day of , 20 .

My Commission Expires , 20

5/27/2026 00 41 15-1 SURETY’S CONSENT

SURETY'S CONSENT

That for and in consideration of the sum of One Dollar ($1.00), lawful money of the United States, paid the undersigned corporation and for other valuable considerations, the receipt whereof is hereby acknowledged, the Surety, consents and agrees that, if the Contract for which the preceding Bid proposal is made be awarded to the Bidder, this Company will become bound as Surety for its faithful performance, and will execute the Contractor's Performance Bond, and if said Bidder shall omit or refuse to execute such Contract within ten (10) days from the time when notified so to do, then the undersigned corporation will pay, without proof of notice, on demand, to the said Conewago Township Sewer Authority, the full amount of the Bid Bond.

If more than one surety executes this consent, each such corporation shall become bound, jointly and severally, by the terms thereof.

IN WITNESS WHEREOF, the undersigned corporation has caused this agreement to be signed by its proper officers and its corporate seal to be hereto affixed this day of , A.D. 20 .

NOTE: The Surety must sign below and state its place of business of residence:

(Attach acknowledgment and statement of surety or sureties here.)

5/27/2026 00 43 00-1 BID BOND

BID BOND

KNOW ALL MEN BY THESE PRESENTS:

THAT

of as Principal, and a corporation organized and existing under the laws of the State of ____________ and authorized to do business in the Commonwealth of Pennsylvania, as Surety, are held and firmly bound unto the Conewago Township Sewer Authority, York County, Pennsylvania, as Obligee, in the full and just sum of

________________________________________ Dollars ($ _____________________________ ), lawful money of the United States of America, for the payment of which sum, well and truly to be made, we bind ourselves, our heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents.

WHEREAS, the said Principal is herewith submitting its Bid proposal for 2026 Sewage Sludge Disposal Contract.

THE CONDITION OF THIS OBLIGATION is such that, if the aforesaid Principal shall be given Notice to be awarded the Contract, the said Principal will, within the time required, give good and sufficient Bonds to secure the performance of the terms and conditions of the Contract and enter into an Agreement, then this obligation to be void; otherwise, the Principal and Surety will pay unto the Obligee the full amount of this Bid Security.

Signed, Sealed and Delivered this day of , 20 __ .

Attest: PRINCIPAL

Signature Signature

Typed/Printed Name and Title Typed/Printed Name and Title

(SEAL)

SURETY

Signature Signature

5/27/2026 00 43 00-2 BID BOND

NOTES:

Attach an appropriate Power Of Attorney, dated as of the same date as the bond, evidencing the authority of the Attorney-in-Fact to act on behalf of the corporation.

If the Contractor is a Partnership, all partners shall execute the bond.

Surety companies executing bonds must appear on the U. S. Department of the Treasury most current Bond List (Circular 570 as amended). Bond amounts are subject to the underwriting limitation listed in the most recent Circular 570.

5/27/2026 00 45 13 - 1 STATEMENT OF BIDDER'S EXPERIENCE

AND FINANCIAL ABILITY

STATEMENT OF BIDDER'S EXPERIENCE AND FINANCIAL ABILITY

NAME OF FIRM

ADDRESS

TELEPHONE ( ) DATE

This questionnaire is to be completed by all individuals or firms intending to submit bids for the removal, handling, transporting, and processing of wastewater sludges from the Conewago Township Wastewater Treatment Plant, County of York, Pennsylvania, for a period of five years as detailed further in the Contract Documents.

Before the Bid is to be deemed worthy of consideration by the Owner, it is required that each and every question contained on this statement be answered with specific, definite, and detailed information. Answers shall not be evasive, indefinite, general, or misleading.

If the space provided on this form to answer any question is insufficient, the individual or firm may add additional sheets or space.

1. How many years has your organization been engaged in the business of removing, transporting and processing of sludge?

2. How many years has your organization been in business under its present name?

3. Has your organization ever failed to complete any contract including but not limited to sludge processing or disposal contracts awarded to it? If so, when, where, and why?

4. Has any officer or partner of your organization ever failed to complete a municipal contract handled in his own name? If so, when, where, and why?

5. Has any officer or partner of your organization been in business under any other corporate organization or partnership which failed to complete a municipal contract? If so, when, where, and why?

6. Have liens or lawsuits of any kind been filed against any of your contracts?

Give full details.

7. Has your organization ever been cited for violation of the PA Clean Streams Act, Resources Conservation and

Recovery Act, or any similar state or federal law pertaining to pollution? If so, give details.

5/27/2026 00 45 13 - 2 STATEMENT OF BIDDER'S EXPERIENCE

8. Contractors Experience:

(a) Indicate type of sludge disposal contracting undertaken by your organization and years experience.

General __ Subcontractor __ Years Years

(1) Loading & transporting liquid sludge years

(2) Land application of sludge years

(3) Marketing processed sludge years

(4) Others* years

*NOTE: Indicate disposal or processing contracting (composting, pelletizing, etc.) that demonstrates experience with disposal system proposed.

(b) List at least four sludge processing and disposal projects contracted by your organization within the last five (5) years.

(1) Contractee _____________________ (2) Contractee ____________________ Address _______________________ Address _______________________ Contact Person_________________ Contact Person _________________ Telephone No. _________________ Telephone No.__________________ Product Cost __________________ Product Cost___________________ Type & volume Type & volume of sludge _____________________ of sludge______________________ Length of Contract _______years Length of Contract _______ years Description of Project Description of Project

(3) Contractee _____________________ (4) Contractee ____________________

Contact Person_________________ Contact Person _________________ Telephone No. _________________ Telephone No.__________________ Product Cost __________________ Product Cost___________________ Type & volume Type & volume of sludge _____________________ of sludge______________________ Length of Contract _______years Length of Contract _______ years Description of Project Description of Project

5/27/2026 00 45 13 - 3 STATEMENT OF BIDDER'S EXPERIENCE

(c) List at least four customers to whom you have marketed processed sludge within the last three years.

(1) Contractee _____________________ (2) Contractee ____________________

Contact Person_________________ Contact Person _________________ Telephone No. _________________ Telephone No.__________________ Product Price __________________ Product Price___________________ Quantity of Quantity of Product ______________________ Product ______________________ Length of Contract _______years Length of Contract _______ years End Use of Product End Use of Product

(3) Contractee _____________________ (4) Contractee ____________________

Contact Person_________________ Contact Person _________________ Telephone No. _________________ Telephone No.__________________ Product Price __________________ Product Price___________________ Quantity of Quantity of Product ______________________ Product ______________________ Length of Contract _______years Length of Contract _______ years End Use of Product End Use of Product

9. Equipment:

(a) List equipment you own and intend to use for this project:

Description Date (size, Remaining Available Unit capacity, Useful Life Present For This Identification Age etc.) Condition (Years) Location Project

5/27/2026 00 45 13 - 4 STATEMENT OF BIDDER'S EXPERIENCE

(b) List equipment you intend to purchase if awarded this contract:

Unit Description Availability Identification Manufacturer (size, capacity, etc.) of Equipment ___

(c) List equipment you intend to rent/lease for this project:

Description No. of (size, Units Unit capacity Name of Rental Co. on hand Identification Manufacturer etc.) Rental Co. Ph. No. Rental Co.

10. Attach an audited financial statement, including your organization's most recent financial statement or balance sheet, which shall contain the following items:

a. Balance Sheet

b. Income Statement

Date of Statement or Balance Sheet:

Name of Firm that Prepared Statement:

11. List all of your organization's banking connections and give banking references:

12. Attach plan for sludge disposal for Conewago Township Sewer Authority.

The foregoing is a true statement of facts, and I recognize and agree that if any statement is found to be incorrect and false that my bid will be subject to rejection by the Conewago Township Sewer Authority.

Signed:

Title:

5/27/2026 00 45 13 - 5 STATEMENT OF BIDDER'S EXPERIENCE

Subscribe and sworn to before me this day of , 20 .

5/27/2026 00 52 00 - 1 AGREEMENT

AGREEMENT

THIS AGREEMENT is entered into this day of , 20 by and between Conewago Township Sewer Authority, York County, Pennsylvania, by their properly authorized officers, parties of the first part, hereinafter called the Owner, and a Limited Liability Company known as organized and existing under the laws of the State of ___________

--or— a Corporation known as _______ ___ organized and existing under the laws of the State of _________

--or--a Partnership known as _____ consisting of the following members:

--or--an Individual trading as _______ his, her, its or their executors, administrators, successors, or assigns, party of the second part, hereinafter called the Contractor.

WHEREAS, the intent of this contract is to process sludge from Owner for beneficial re-use.

WHEREAS, liquid sludge shall be hauled by the Contractor from the existing aerobic digesters to the Contractor's facility. The Contractor will use his best efforts to use the sludge or processed sludge product as an agricultural supplement, fertilizer base or other use as may be appropriate. The Contractor will dispose of the product in a manner that will comply with environmental laws and regulations.

WHEREAS, the Contractor will be responsible to obtain all required permits and to provide, construct and operate all facilities for transporting, storing, and processing sludge and marketing the processed product or disposing of the sludge during the period of the contract.

WITNESSETH, that the Owner and the Contractor, in consideration of the mutual covenants hereinafter set forth, agree as follows:

Article 1. DISPOSAL

Contractor shall do everything as specified and indicated in the Contract Documents for SEWAGE SLUDGE

DISPOSAL.

5/27/2026 00 52 00 - 2 AGREEMENT

Article 2. CONTRACT TIME

2.1 This Contract shall be for two (2) contract years. The sludge disposal under the Contract shall commence on the date specified in the Notice to Proceed. Upon mutual agreement of the Owner and the Contractor and not later than sixty (60) days prior to the anniversary date, this contract may be extended beyond the original two (2) contract years for a period not to exceed one (1) year.

2.2 Liquidated Damages: The Owner and the Contractor recognize that time is of the essence of this

Agreement and that the Owner will suffer financial loss if the Contractor fails to provide the contracted services, either because of nonperformance or substandard performance. Accordingly, the Owner and the Contractor agree that if the Contractor fails to provide the contracted services, the Contractor shall reimburse the Owner for all direct and indirect costs associated with acquiring the necessary sludge removal services from within its own resources or some other source, plus an administrative charge of Two Hundred Dollars ($200.00) for each calendar day that the Contractor fails to provide the contracted services. Liquidated damages shall be guaranteed by the Performance Bond.

Article 3. CONTRACT PRICE

The Owner shall pay the Contractor for performance of the sludge disposal in accordance with the Contract Documents in lawful money of the United States of America in accordance with Contractor's Unit Price Bid.

Article 4. PAYMENT

The Owner agrees to make and the Contractor will accept payments on account of the Contract Price on the basis of the Contractor's monthly invoice for payment as provided in Article 14 of the Contract Provisions.

Article 5. AUTHORITY OF OWNER

The Owner, through its duly authorized representative, shall make all necessary interpretations as to the meaning of the Contract Documents; shall give all orders and directions necessary for the prosecution of the sludge disposal within the scope of this Contract; shall determine in all cases the quantity, quality, and acceptability of the sludge disposal as performed by the Contractor under this Contract; and shall decide every technical question which may arise relative to fulfillment of this Contract on the part of the Contractor.

The Owner's estimates and decisions shall be considered final, conclusive and binding upon the Contractor on any questions pertaining to the Contract which may arise between the parties hereto. Such estimates and decisions shall be a condition precedent to the right of the Contractor to receive any moneys under this Contract.

Article 6. OWNER'S REPRESENTATIONS

The Owner represents and warrants to the Contractor that:

6.1 The Owner is a body politic and corporate and a public instrumentality of the Commonwealth of

Pennsylvania duly organized and validly existing under the Constitution and laws of the Commonwealth of Pennsylvania, with full legal right, power and authority to enter into and perform its obligations under this Agreement.

6.2 The Owner has duly authorized the execution and delivery of this Agreement and this Agreement has been duly executed and delivered by it and constitutes a legal, valid and binding obligation of the Owner, enforceable against the Owner in accordance with its terms.

5/27/2026 00 52 00 - 3 AGREEMENT

6.3 Neither the execution or delivery by the Owner of this Agreement, nor the Owner's performance of its obligations in connection with the transactions contemplated hereby nor its fulfillment of the terms or conditions hereof (i) conflicts with, violates or results in a breach of any applicable law, or (ii) conflicts with, violates or results in a breach of any term or condition of any judgment or decree, or any agreement or instrument, to which the Owner is a party or by which the Owner or any of its properties or assets are bound, or constitutes a default thereunder.

6.4 There is no action, suit, proceeding or, to the best of the Owner's knowledge, investigation, at law or in equity, before or by any court or governmental or administrative authority, commission, board, agency or instrumentality pending or, to the best of the Owner's knowledge, threatened, against the Owner, wherein an unfavorable decision, ruling or finding, in any single case or in the aggregate, would materially adversely affect the performance of the Owner's obligations hereunder or in connection with the other transactions contemplated hereby or which, in any way, would adversely affect the validity or enforceability of this Agreement or any agreement or instrument entered into by the Owner in connection with the transactions contemplated hereby.

Article 7. CONTRACTOR'S REPRESENTATIONS

In order to induce the Owner to enter into this Agreement, Contractor makes the following representations:

7.1 Contractor has familiarized himself with the nature and extent of the Contract Documents, Sludge Disposal and with all local conditions and federal, state and local laws, ordinances, rules and regulations that in any manner may affect cost, progress or performance of the Sludge Disposal.

7.2 Contractor further covenants and warrants that he has had sufficient time to examine the site of the

Conewago Township Wastewater Treatment Plant; that he has examined the site of said treatment plant;

and that he has based the within contract prices on his own independent examination and investigation of the site and conditions.

7.3 Contractor has given the Owner written notice of all conflicts, errors or discrepancies that he has discovered in the Contract Documents and the written resolution thereof by the Owner is acceptable to Contractor.

7.4 Contractor specifically represents that it, its agents and employees, and specifically any driver with a CDL license driving a commercial motor vehicle are in compliance with Federal Highway Administration Regulations of Part 382 of FHWA Codes under the Omnibus Transportation Employee Testing Act of 1991, as amended, and that Contractor, its agents and employees as permitted under Federal law will confirm and supply such information as is required by Owner to verify compliance with Federal Highway Administration Regulations regarding controlled substance and alcohol testing and compliance while in possession of a CDL license, driving commercial motor vehicles and performing safety sensitive functions as part of this Agreement. Contractor, its agents and employees have a continuing obligation to supply such information as may be reasonably required by Owner to assure compliance under Federal statutes and regulations.

Article 8. RESPONSIBILITIES OF THE CONTRACTOR

8.1 The Contractor shall be deemed and considered an independent contractor in respect to the Work covered by this Contract and shall assume all responsibility and expense for risks and casualties of every description arising out of the nature of the Sludge Disposal, the action of the elements, or unforeseen or unusual difficulties. The Contractor shall assume all liability for loss by reason of neglect or violation of Federal, State or Municipal laws, ordinances or regulations, loss by fire due to work on the Contract, or from any other causes. In case any injury be done to any person, or to any public or private property by, 5/27/2026 00 52 00 - 4 AGREEMENT or as a consequence of, or during the progress of any operations under this Contract, or by any act or omission on the part of the Contractor or his agents, or employees, the Contractor shall, at his own expense and cost, make good such damage in such manner as may be required. In case of failure on the Contractor's part promptly to make good such damage, the Owner shall have the right to deduct the cost of such work from any monies due or which may thereafter become due the Contractor under this Contract; or to recover the same from the Contractor or his Surety.

8.2 The Contractor expressly agrees that the provisions of the Contract and Contract Documents involve no danger to persons, property or navigation, if the work be done without fault or negligence on his part.