2026 Paving Request for Bids

The Town of Fairfield, Vermont is soliciting sealed bids for the 2026 Paving Project, a public works infrastructure procurement involving resurfacing work on North Road and Chester A. Arthur Road intersection located in Franklin County. Bidders must submit comprehensive estimates for both Project Option 1 and Project Option 2, as only one project will be selected for contract award based on VTRANS grant funding notification. Project Option 1 encompasses machine paving of approximately 4,940 feet of North Road (24 feet wide) with a 3/4" leveling course and 1.5" wearing course in Type 4 asphalt, plus intersection paving on Chester A. Arthur Road for approximately 230 feet using identical specifications. Project Option 2, contingent upon grant fund receipt, includes machine paving of approximately 10,200 feet of North Road with the same asphalt specifications and approximately 235 feet of Chester A. Arthur Road intersection work. Each bid submission must include total tons of Type IV asphalt, total tons of Type III asphalt, estimated total quantity, unit prices for each road segment, and the total bid price for each project option. Sealed bids will be publicly opened and reviewed on May 11, 2026 at 7:00 p.m. during the Town of Fairfield Selectboard Meeting, with final project completion required by September 30, 2024. The Selectboard will award the contract upon notification of grant status from VTRANS.

The invitation to bid document does not specify set-aside designations, disadvantaged business enterprise (DBE) requirements, or restrictions limiting eligible bidders to particular organization types, suggesting the procurement is open to qualified paving contractors meeting standard specifications. No incumbent vendors or current contractors are identified in the available procurement materials. The contract award will be contingent upon the Selectboard's receipt of information regarding VTRANS grant funding status, with Project Option 2 being fully dependent on securing these grant funds. Bidders should reference the complete Invitation to Bid document and additional specifications available on the Town of Fairfield's website at www.fairfieldvermont.us for comprehensive bid requirements and evaluation criteria. The specific contract award value is not disclosed in the procurement notice; however, the scope difference between the two project options—with Option 1 covering approximately 4,940 linear feet and Option 2 covering approximately 10,200 linear feet of North Road paving—suggests a substantial variance in total project cost.