2026 Model Year Heavy Duty Trucks RAM 4500 & 5500 or equivalent

The Iowa Department of Administrative Services Fleet Services is conducting a Request for Bids (RFB) for 2026 Model Year Heavy Duty Trucks RAM 4500 & 5500 or equivalent chassis. The procurement seeks four specific vehicle configurations: Standard Cab DRW 4X4 CHASSIS 450/4500 Series, Crew Cab DRW 4X4 CHASSIS 450/4500 Series, Standard Cab DRW 4X4 CHASSIS 550/5500 Series, and Crew Cab DRW 4X4 CHASSIS 550/5500 Series. Bid submissions are due electronically through the State of Iowa IMPACS system by October 3, 2025, at 10:00 AM CDT, with the bid opening on September 24, 2025, at 10:00 AM CDT. Bidders must be franchised dealers with a physical location in Iowa and must provide vehicles that are new, latest production models equipped with standard manufacturer equipment, required specifications, and safety features. Evaluation criteria include lowest responsive and responsible bid meeting base vehicle specifications, with manufacturers allowed to bid 2025 model year vehicles if 2026 model pricing and availability by December 1, 2025, can be demonstrated. The contract term will run from October 15, 2025, to September 30, 2026, with options to renew for up to three additional annual extensions.

The procurement is open to all franchised dealers, with no specific set-aside designations for disadvantaged enterprises mentioned. The current incumbent vendor is GL Dodge City LLC DBA Stew Hansen Dodge City, which will be replaced by this new contract. Bidders must submit an administrative fee of $100 on all sales and provide quarterly electronic sales reports in Microsoft Excel format detailing sale dates, customer information, product descriptions, quantities, and pricing. The contract will be available to all State Agencies and potentially to political subdivisions and surrounding states, allowing dealers to sell across state lines at contracted prices. While no specific budget range is provided, the solicitation indicates the state may purchase multiple vehicles. Dealers must provide comprehensive warranties (minimum three years/36,000 miles bumper to bumper) and meet specific requirements for pre-delivery service, delivery locations, and documentation. The state has additional preferences for vehicles free from mercury-added products and encourages flexible fuel or hybrid-electric vehicles when available.