2026 Maintenance and Operation of Mansfield Pump Stations

The Town of Mansfield Department of Public Works is issuing a Request for Proposal (RFP) for the operation and maintenance of four duplex submersible pump stations located at South Eagleville Road, Charles Smith Way (adjacent to the Storrs Post Office), Storrs Road, and Valley View Drive in the Rolling Hills Active Adult Community. The scope of work encompasses weekly systematic inspections with written documentation, preventative maintenance including monthly valve operations and annual pump inspections, weekly generator run confirmations, and 24-hour on-call emergency response services with a mandatory 1.5-hour response time. Bidders must submit proposals through the Bonfire e-procurement portal by 2:00 p.m. EST on Thursday, February 12, 2026, with the solicitation having opened on January 21, 2026 at 9:00 a.m. EST. Pricing must be structured as a lump sum for weekly preventative maintenance and scheduled operations, plus separate hourly rates for corrective repair technician work, urgent service mechanic work, and urgent service controls and instrumentation work, all quoted on a portal-to-portal basis with no additional fees. Evaluation will be based on completion of RFP requirements, technical experience, professional references, ability to meet service needs, proposed fees, and ability to provide crane truck service within two hours of notification. Contractors must submit references from at least three clients for similar services completed within the past five years, complete occupational health and safety questionnaires, certifications of non-collusion, and evidence of relevant work experience. The contract will commence upon execution through December 31, 2026, with four optional one-year renewal terms available subject to mutual agreement, with annual price increases not to exceed three percent.

All vendors are eligible to respond to this solicitation, and no specific set-aside designations or restrictions on bidder classifications have been identified in the available documentation. Contractors must obtain and maintain comprehensive general liability coverage of $1,000,000 per occurrence/$2,000,000 aggregate, automobile liability coverage of $1,000,000 combined single limit, workers' compensation coverage as required by Connecticut law, and umbrella/excess liability coverage of $2,000,000 per occurrence/$2,000,000 annual aggregate, with the Town named as additional insured. Compliance with Connecticut prevailing wage standards is not required for this contract. All work must be completed in accordance with OSHA regulations and Connecticut General Statutes requirements regarding non-discrimination and campaign contribution restrictions. No estimated contract value or budget range has been disclosed in the available RFP documentation. Interested parties should direct inquiries to Sheri Baczanski at 4 South Eagleville Road, Storrs, Connecticut 06268, via telephone at 860-429-3331 or email at baczanskise@mansfieldct.org.