34495_Feb_16_26_solicitation_doc.pdf

This Request for Proposal (RFP) document is issued by the Town of Mansfield Department of Public Works in Connecticut for the operation and maintenance of four duplex submersible pump stations located at South Eagleville Road, Charles Smith Way (adjacent to the Storrs Post Office), Storrs Road, and Valley View Drive in the Rolling Hills Active Adult Community. The scope of work includes weekly systematic inspections with written documentation, preventative maintenance encompassing monthly valve operations and annual pump inspections, weekly generator run confirmations, and 24-hour on-call emergency response services with a mandatory 1.5-hour response time. The solicitation opened on January 21, 2026 at 9:00 a.m. EST and closes on February 12, 2026 at 2:00 p.m. EST, with proposals to be submitted through the Bonfire e-procurement portal. The contract will commence upon execution and extend through December 31, 2026, with four optional one-year renewal terms available subject to mutual agreement and annual price increases not to exceed three percent.

Pricing must be structured as a lump sum for weekly preventative maintenance and scheduled operations, plus separate hourly rates for corrective repair technician work, urgent service mechanic work, and urgent service controls and instrumentation work, all quoted on a portal-to-portal basis with no additional fees. Contractors must obtain crane truck service within two hours of notification and submit references from at least three clients for similar services completed within the past five years, complete occupational health and safety questionnaires, and provide certifications of non-collusion. All vendors are eligible to respond with no specific set-aside designations identified. Required insurance includes comprehensive general liability coverage of $1,000,000 per occurrence/$2,000,000 aggregate, automobile liability of $1,000,000 combined single limit, workers' compensation as required by Connecticut law, and umbrella/excess liability of $2,000,000 per occurrence/$2,000,000 annual aggregate with the Town named as additional insured. Connecticut prevailing wage standards do not apply to this contract, and all work must comply with OSHA regulations and Connecticut General Statutes. No estimated contract value has been disclosed. Inquiries should be directed to Sheri Baczanski at 860-429-3331 or baczanskise@mansfieldct.org.