2026 Bus Outsource Bid

Barrow County Schools Transportation Department is seeking proposals for a three-year bus outsourcing contract covering maintenance and repair services from July 1, 2025, through June 30, 2028. The procurement solicits vendors capable of providing comprehensive bus repair services for the entire school district fleet, with specific requirements including providing repair quotes within 2 days and maintaining final invoices within 10% of original estimates. Vendors must demonstrate capability to handle all school bus maintenance needs and submit detailed bids by 10:00 am on July 11, 2025, with a public bid opening scheduled for June 30, 2025, at 3:30 pm. Evaluation criteria will encompass vendor history, experience, references, reliability, pricing, product availability, and overall district value. Key deliverables include hourly labor rates, parts markup percentages, and comprehensive warranty terms for both parts and labor, with service delivery coordinated through the Transportation Department and adjusted for school year and summer operating schedules.

The solicitation does not explicitly specify set-aside designations or restrictions for disadvantaged enterprises. Vendors must provide comprehensive insurance coverage, including worker's compensation (minimum $500,000), automobile liability ($1,000,000), and general liability insurance ($1,000,000 per occurrence). The Barrow County Board of Education retains full discretion to accept or reject any submitted bids and can terminate the contract with 30 days' written notice for performance issues. While specific budget ranges are not detailed in the document, the three-year contract suggests a potentially substantial investment in bus maintenance services. The procurement appears open to qualified commercial automotive service providers with demonstrated expertise in school bus maintenance and repair, with the district prioritizing vendors who can provide reliable, cost-effective, and comprehensive transportation support services.