2026-2031 Snow/Slush Removal and Ice Control Services for Newark Campus in Wayne County

The New York State Office for People with Developmental Disabilities (OPWDD), Finger Lakes Developmental Disabilities State Operations Office, is soliciting sealed bids for snow and slush removal and ice control services at the Newark Campus located at 703 East Maple Avenue, Newark, New York 14513 in Wayne County. The scope of work includes removal of snow and slush accumulations; application of ice control agents on driveways, parking areas, walkways, and emergency egress routes; and maintenance of all surfaces to bare pavement followed by anti-icing material application. Services must be provided 24 hours a day, seven days a week throughout the contract term, with snow and slush accumulation not permitted to exceed three inches before service initiation. Potential bidders must attend a mandatory site visit scheduled for Tuesday, May 26, 2026, at 9:00 a.m., and sign the attendance sheet provided; attendance is a prerequisite for bid submission. Sealed bids are due by 2:00 p.m. on June 24, 2026, with bid opening conducted via Microsoft Teams and in person. The contract term is anticipated to be five years (2026-2031), with an anticipated contract start date of October 1, 2026, and award notification scheduled for July 8, 2026. Pricing is structured as a fixed seasonal price submitted on the Cost Proposal Form and paid in six equal monthly installments from December through May, with price adjustments in subsequent contract years not to exceed 3.0 percent annually based on the Consumer Price Index for the Northeast Region. Evaluation will award the contract to the responsible and responsive bidder submitting the lowest total annual seasonal price. Required qualifications include a minimum of two years of relevant experience verifiable through references; appropriate commercial equipment and staffing; Workers' Compensation and Disability insurance; and liability insurance with minimum coverage of $1,000,000 per person and $2,000,000 per occurrence.

The procurement includes no set-aside designations for disadvantaged enterprises, with Minority and Women-Owned Business Enterprise (MWBE) participation goals established at zero percent for this particular solicitation. All contractors must comply with New York State procurement lobbying laws, prevailing wage provisions under New York Labor Law Article 8, and affirmative action requirements, and must register with the New York State Department of Labor and submit a Certificate of Contractor Registration at bid submission. The incumbent contractor is identified as Q's Landscape Enterprises, which was awarded an identical or substantially similar procurement contract within the past five years. Potential bidders may contact Plant Supervisor David Greco at (315) 630-8018 for questions regarding the site visit location only, and are strongly encouraged to confirm attendance by emailing the Contract Management Unit at eny.nyc.li.contracthub@opwdd.ny.gov. No specific budget or award value range is provided in the solicitation materials; rather, the contract will be awarded based on the lowest estimated annual snow and slush removal and ice control services total submitted by responsive and responsible bidders.