2026-2027 secondary classroom libraries

School District U-46 in Elgin, Illinois, is soliciting competitive bids for secondary classroom library books to support grades 6, 7, and 8 for the 2026-2027 school year. The procurement encompasses three curated lists of classroom library titles: Grade 6 requires 71 distinct titles with 140 copies each (10,080 total books), Grade 7 requires 45 distinct titles with 56 copies each (2,296 total books), and Grade 8 requires 46 distinct titles with 56 copies each (2,856 total books), for a combined total of 15,232 books across multiple genres and thematic content areas. All deliveries must be made directly to the district's Distribution Center at 1474 Sheldon Dr., Elgin, IL 60120, no later than July 24, 2026, with products packaged as complete classroom sets containing the specified quantities and clearly labeled by grade and box sequence number. All pricing must be all-inclusive of delivery, freight, packaging, and handling costs to district locations, with taxes excluded due to the district's tax-exempt status. Bidders must submit proposals through the Euna Procurement electronic platform by May 8, 2026 at 11:00 AM CST, with vendor questions due by May 4, 2026 at 11:00 AM CST and district responses provided by May 6, 2026. The contract award will be made to the lowest responsive and responsible bidder, with the Board of Education reviewing bids on June 1, 2026, anticipated approval on June 15, 2026, and purchase order issuance anticipated for June 18, 2026. Bidders must acknowledge specification fulfillment, provide three professional references with similar project experience, submit warranty information, and provide litigation history statements, while maintaining Commercial General Liability Insurance of $1,000,000 per occurrence, Business Automobile Liability Insurance of $1,000,000 combined single limit, Workers Compensation Employer's Liability of $500,000, and Umbrella or Excess Liability of $10,000,000.

School District U-46 welcomes participation from minority-owned and women-owned businesses and seeks bids from all eligible vendors regardless of race, creed, color, gender, national origin, age, or handicap, with award decisions based on quality, price, delivery, and past service. The district has not identified an incumbent vendor for this procurement. All bidders must comply with extensive certifications including Illinois criminal background investigation requirements for any employees entering school property, drug-free workplace compliance, Illinois Human Rights Act compliance, and debarment certifications, with contractors prohibited from appearing on the federal vendor debarment listing. The contract term commences upon the Board's approval or notice of award and continues for one year thereafter with no automatic renewal provisions; the district reserves the right to award the contract in whole or in part to a sole provider or multiple providers at its discretion and may increase or decrease quantities or reject any or all bids. The district document does not specify a total budget allocation or award value range, as pricing is to be determined through the competitive bidding process, though the specification sheets indicate that all unit and total costs have been listed at $0.00 pending vendor proposals.