2026-2027 Bareroot Trees

The City of Wichita is requesting bids for 1,600 bareroot trees across 16 species and varieties (100 trees per species) for the Park and Recreation Department/Forestry Division, with bids due September 18, 2026 at 10:00 a.m. through the City's Procurement Portal. Addendum 1 was posted September 3, 2026 and clarifies substitution allowances and acknowledgment requirements.

All trees must meet ANSI Z60.1 American Standard for Nursery Stock specifications, be true to type, first quality, and free from defects, disease, and infestation. Kansas State Board of Agriculture certification attesting freedom from insects and disease is mandatory. Delivery is required to the Wichita Park Department Greenhouse at 1700 S Hydraulic, Wichita, Kansas in Spring 2027, with all freight costs included in the bid and transport in refrigerated trucks with damp, protected roots.

Bidders must have a minimum of five years' experience providing similar services, be registered with the Kansas Secretary of State, and carry Commercial General Liability coverage with minimum limits of $1,000,000 each occurrence/$2,000,000 annual aggregate, Comprehensive Automobile Liability with $1,000,000 each occurrence, and Workers' Compensation meeting statutory requirements. The City encourages emerging and disadvantaged business participation but does not impose a set-aside.

This is a single bulk purchase in Spring 2027 with contract cancellation available to either party upon 30 days' written notice; the City reserves termination rights if funding becomes insufficient. Award will be based on the lowest and best total net bid from a responsible and responsive vendor as available funding allows, with prompt-payment discounts considered in evaluation. Questions are due September 10, 2026; answers will be provided via addendum by September 15. City Council approval is tentatively scheduled for October 6, 2026. Payment follows receipt, acceptance, and invoicing of delivered goods. The City will provide a tax exemption certificate upon request.