2026-100100-0318- School Nutrition Cafeteria Smallwares

Henry County Schools, a political subdivision of the State of Georgia, is issuing an Invitation for Bid (IFB) for the procurement of cafeteria smallwares to be supplied on an as-needed basis to 52 School Nutrition locations throughout the district. The solicitation was released on March 18, 2026, at 11:00 AM EST, with a bid submission deadline of May 5, 2026, at 11:00 AM EST. Questions regarding the solicitation must be submitted by March 25, 2026, at 3:00 PM EST, with responses posted by March 27, 2026, while pre-approved equivalent products must be submitted by April 1, 2026, at 3:00 PM EST. The successful vendor(s) must provide weekly deliveries Monday through Friday between 7:00 AM and 2:00 PM with no minimum order requirements, and pricing submissions must utilize the bid table (BT-17CK) provided within the Bonfire electronic sourcing platform. All bids must be submitted electronically through Bonfire with required addenda acknowledgments and are valid for 60 days from the submission deadline. Qualified offerors must provide evidence of appropriate licensing, maintain general liability insurance with limits of $1,000,000 per occurrence and $2,000,000 aggregate, and submit proof of Workers' Compensation coverage. Additionally, offerors must comply with USDA requirements including debarment certification, civil rights assurance, immigration verification through E-Verify, and non-discrimination and non-collusion certifications.

The solicitation documentation does not identify any set-aside designations, disadvantaged enterprise restrictions, or incumbent vendors. Offerors must execute the Henry County Schools Vendor Agreement, which incorporates exhibits detailing the scope of work, terms and conditions, data sharing agreements, and company documents, while also requiring compliance with federal and state privacy laws including FERPA, PPRA, COPPA, IDEA, and Georgia's Student Data Privacy Act. The contract will commence no later than July 1, 2026, with an initial term through June 30, 2027, and includes four optional one-year renewal terms contingent upon Henry County Schools' offer, the contractor's acceptance, and Board approval. All invoices must be itemized and submitted within 30 business days of purchase or service rendering, with pricing structured on a Free on Board (FOB) basis whereby the district assumes ownership and liability upon delivery at each site. The specific budget or award value for this solicitation has not been disclosed in the available documentation, though Henry County Schools reserves the right to award the contract to multiple offerors if deemed in the best interest of the School Nutrition program. Evaluation of bids will occur from May 6-8, 2026, with notification to all offerors expected by June 8, 2026.