HENRY COUNTY SCHOOLS

TO: Prospective Offerors

DATE: March 18, 2026

SUBJECT: 2026-100100-0318-School Nutrition Cafeteria Smallwares Bid

You are invited to submit bids for the purchase of cafeteria smallwares related products for Henry County

Schools Nutrition Department. Henry County Schoolsis a political subdivision of the State of Georgia, by and through the Henry County Board of Education.

Attached are the general conditions, technical specifications, and submittal format.

The written requirements contained in this Invitation for Bid (IFB) shall not be changed or superseded except by written notice from Henry County Schools. Failure to comply with the written requirements for this IFB mayresult in disqualification of the submitted bid.

To be eligible for consideration, bids shall be presented in accordance with the instructions of this solicitation and within the timeframe specified. It shall be the responsibility of the offeror to meetall specifications and guidelines set forth herein, in addition to all applicable laws and regulations. Henry

County Schools, at its discretion, determines the criteria and process whereby bids are evaluated and awarded. No damages shall be recoverable by any challenger as a result of these determinations or decisions. Henry County Schools reserves the right to reject any orall bids; any part or parts of a proposal;

waive any technicalities/informalities or irregularities; make modifications or specifications; and award any (or all) of the contract in a manner whichis in the best interest of Henry County Schools.

Henry County Schools will leverage an electronic sourcing tool to administer this IFB and all offeror responses must be submitted electronically in accordance with the instructions contained in Section 1.B.2

“Bid Submission”. Questions and Answerswill be managed throughthe electronic platform as outlined in

Section 1.B.2(b) “Submitting Questions”.

Your interest and participation in the Henry County Schools’ solicitation process is appreciated.

Sincerely, Greg Goins- Executive Director of Purchasing

#IENRY COUNTY SCHOOLS

SOLICITATION NO.IFB-2026-100100-0318-School Nutrition Cafeteria Smallwares

INVITATION FOR BID

FOR

Cafeteria Smallwares

Opening: March 18, 2026, at 11:00 AM

Closing: May 5, 2026, at 11:00 AM

This cover sheet must be signed and submitted to be considered for award. Required addenda are defined within this document; additional requests may be communicated via Henry County Schools’ website.It is the responsibility of each Offeror to ensure it reviews and submits all applicable addenda with their solicitation. Offerors should not expectto be individually notified.

Company name: Date:

Mailing Address: Phone:

City: Fax:

State: Zip: SSN or Federal Tax ID:

Email: Title of Authorized Representative:

Printed Name: Authorized Signature:

SECTION| - INVITATION FOR BID OVERVIEW

A.

1, PURPOSE

Henry County Schools is requesting competitive bids from qualified and experienced offerors to provide cafeteria smallwares.

INFORMATION TO OFFERORS

IFB TIMETABLE

For general informational purposes, dates below are prospective and may be subject to change.

Any such change will be publicly communicated via the Henry County Schools website and on

Euna ProcurementPortal (Bonfire), shall be made at least 48 hours prior to the event beginnings.

Release of IFB March 18 2026 at 11:00 a.m. EST

Deadline for Questions March 25, 2026 at 03:00 p.m. EST

Responses to Questions Posted March 27, 2026 at 03:00 p.m. EST

Pre-Approved/ Equivalent(if

April 1, 2026, at 3:00 p.m. EST applicable)

IFB Submission Deadline May 5, 2026 at 11:00 a.m. EST

Evaluation Period May 6,2026 — May 8, 2026

Notification to all Offerors June 8, 2026

BID SUBMISSION

All offerors that desire to respondto this solicitation must register on Euna ProcurementPortal

(Bonfire) - Henry County Schools’ eSource portal provider. Offerors can access the electronic platform by utilizing the direct link for this IFB or by visiting the Henry County Schools Purchasing website as follows:

e HENRY COUNTY SCHOOLSportal link: https://henryki2.Euna ProcurementPortal

(Bonfire)hub.com/portal/ e Henry County Schools Solicitations page:

https://schoolwires.henry.k12.ga.us/Page/128846

Once a potential offeror reaches the Henry County Schools portal hosted by Bonfire (Euna

Procurement Portal), the offeror can register for free by clicking on “Create yourfree Bonfire

(Euna Procurement Portal) account” on the ‘Log In’ tab or using the ‘Log In’ button in the top right-hand corner of the portal, then clicking on “Create your free Euna Procurement Portal

(Bonfire) account”. Once registered, offerors can usethis portal to view openprojects and details and create a submission for a specific project. Informational addenda have beenincluded on the

Euna ProcurementPortal (Bonfire) Registration process and contact details for technical support.

Henry County Schools utilizes but is not responsible for the operational capabilities of the

Bonfire (Euna ProcurementPortal) platform. It is the offeror's responsibility to contact Bonfire

(Euna Procurement Portal) for all support needs. Offerors are encouraged to start submissions in advance of the deadline to gain familiarity with the platform and limit risk of technical complications in the offeror's submittal.

Potential offerors are encouraged to use commonly accepted software programs to create electronic files. If Henry County Schools is unable to open an electronic file due to a virus or because the file has become corrupted, the offeror's response may be considered incomplete and disqualified from further consideration.

Henry County Schools has the capability of viewing documents submitted in the following format:

Microsoft Word or WordPad, Microsoft Excel, portable document format file (PDF), and plain text files with the file extension noted in parentheses(.txt). Unless the IFB specifically requests the use of anothertype of softwareor file format than those listed above, please contact the Issuing

Party identified below prior to utilizing another type of software and/or file format. In the event

Henry County Schools is unable to open an electronic file because Henry County Schools does not have ready access to the software utilized by the offeror, the offeror's response may be considered incomplete and disqualified from further consideration.

a) IFB SUBMISSION CHECKLIST {ONLY HENRY COUNTY SCHOOLS FORMSARE ACCEPTED}

The following componentsconstitute a complete bid submission:

Requested Required Document

Information Category

Cover Sheet Signed IFB Coversheet

Licensing Affirmative response and evidence of appropriate licensure

Insurance Affirmative response and evidence of appropriate insurance

Scored Bid Table Bonfire Submission

Required Addenda A — Signed “Execution of Bid”

Required Addenda B-— Completed “Offeror Information” Form

Required Addenda C—Offeror ReferenceandExperienceform —

Required Addenda D — Signed “Certificateof Non-Collusion” -

Required Addenda _E—Signed“Certificate ofNon-Discrimination” —

Required Addenda H— Signed “Addenda Acknowledgement”

Required Addenda | Signed “Offeror's Modification Form” _

Required Addenda K— Immigration and Security Form

(notarized)

Required Addenda M- Debarment, Suspension, and any

Ineligible Forms

Required Addenda N- Civil Rights Assurance Statement

Required Addenda O- Pre-Approved Equivalent

b) SUBMITTING QUESTIONS

All questions concerning this IFB must be submitted in writing via the electronic platform’s message feature for “Opportunity Q&A”. No questions other than written will be accepted.

No response other than written will be binding upon Henry County Schools. All offerors must submit questions by the deadline identified in the IFB TIMETABLE abovefor submitting questions. Offerors are advised that Henry County Schools may or may not respondto late questions.

AUTHORIZED PARTY

The table on the coversheet to this IFB shall be completed and signed by the offeror. The coversheet to the submittal must be signed by a companyofficer whois legally authorized to enter into a contractual relationship in the name of the submitting firm.

NOTICE OF GEORGIA OPEN RECORDSACT

By submitting a bid, each offeror expressly acknowledges and agrees that Henry County

Schoolsis obligated to timely comply with requests for information pursuant to state and federal laws and regulation, including the Georgia Open Records Act ('"GORA"), O.C.G.A.

8 50-18-70 et seg. Henry County Schools will comply with GORAat its discretion andis not required to notify any offeror prior to compliance. Each offeror also agrees to comply with GORA and to make records subject to GORA, as determined by the Henry County

Schools, available for inspection as required by law, unless otherwise exempt under other provisions of the GORA.

Further, if any offeror intends to reserve any record orinformation as confidential, trade secret, proprietary, or otherwise permissibly exempted under GORAor public record production, the offeror agrees that any such record will be labeled “PROPRIETARY TRADE

SECRET” conspicuously on the records submitted in the platform; and it shall be the offeror’s sole obligation to notify Henry County Schools of asserting such exemption. A

“public copy” of the offer — including any appropriate redaction or modification to preserve the offeror’s asserted confidential, trade secret, and/or proprietary information — shall be uploaded within the Euna Procurement Portal (Bonfire) portal under “open records” and addressed to the attention of the issuing party of this solicitation. Henry County Schools mustreceive the public copy with the bid submission outlined within this ITB. It shall be Henry County Schools’ intention to supply this

“public copy” in response to public records requests including any such request made under GORA.

3. ISSUING PARTY DETAILS

Thesolicitation lead is Lynn Lewis, Purchasing Supervisor for Henry County Schools. Any question which arises must be submitted via the electronic portal prior to the DEADLINE FOR QUESTIONS due date outlined above.

USDA REQUIREMENTS

1. Debarment and Suspension: Confirmation that a vendoris neither debarred, suspended, or deemedineligible. See Addendum M

For more information please see:

e2 CFR 200.213, and 2 CFR AppendixII to Part 200, Section (H)

¢Refer to AttachmentH in the State of Georgia Procurement Manual

2. Civil Rights Assurance. See Addendum N

For more information please see:

eFNS-113-1 eRefer to AttachmentJ in the State of Georgia Procurement Manual

3. Byrd Anti-Lobbying Amendment: Contractors that apply or bid for an award of $100,000 or more mustfile the required certification. See Addendum L

For more information please see:

e 2 CFR Appendix li to Part 200, Section (l), and 31 U.S.C. 1352 e Refer to Attachmentl in the State of Georgia Procurement Manual

4. Contract Work Hours/Safety Standards Act: all contracts in excess of $100,000 and in cases where Henry County Schools School Nutrition Department will be paying the contractor and/or its workers for overtime.

For more information please see:

e 2 CFR Appendix li to Part 200, Section(E).

5. Rights to Inventions Made Under a Contract or Agreement: all contracts in excess of $100,000 and if experimental, developmental, or research is performed undera “funding agreement.”

For more information please see:

e 2 CFR AppendixII to Part 200, Section (F).

ADDITIONAL INFORMATION/ADDENDA

Henry County Schools will issue responses to submitted questions, inquiries and any other corrections or amendments it deemsnecessary in written addendaissued prior to the deadline for bid submission. Offerors should not rely on any representations, statements or explanations other than those madein this IFB (which shall include any addendum). Wherethere appears to be a conflict between the IFB and any addendumissued, the last addendum issued will prevail.

10.

11.

Offerors must acknowledge any issued addenda defined within the electronic platform. Bids which fail to acknowledge the offerorˆs receipt of any addendum mayresult in the rejection of the offer or result in the disqualification of the prospective offeror's submittal.

Offerors are not to include brochures, flyers, screenshots, or the like in the submission ofa bid.

Any supporting document(s) may be included at the end of the bid package to support answers and comments to the questions. A table of contents should be included to reference each document andindex it to the corresponding topic and question.

LATE SUBMITTAL, LATE MODIFICATIONS AND LATE WITHDRAWALS

Submittals received after the due date and time will not be considered. Modifications received after the due date will not be considered.

REJECTION OF BIDS

Henry County Schools may reject any and all bid(s) and reserves the right to waive any irregularities or informalities in any bid or in the submittal procedure. Submittals received after time or at any place other than the time and place as stated in the IFB will not be considered.

MINIMUM IFB ACCEPTANCE PERIOD

Bids shall be valid and may not be withdrawn for a period of 60 days from the deadline for submission ofbid.

NON-COLLUSION AFFIDAVIT

By submitting a bid, the offeror represents and warrants that such bid is genuine and its own work, not a sham,is and was not created or submitted as result of collusion or madein the interest or on behalf of any person not therein named,and that the offeror has not directly or indirectly induced or solicited any other offeror to put in a sham bid, or any other person, firm or corporation to refrain from submitting and that the offeror has not in any manner sought by collusion to secure to that offeror any advantage over any otherofferor.

COST INCURRED BY OFFERORS

All expenses involved with the preparation and submission of the IFB to Henry County Schools or any work performed in connection therewith is the responsibility of the offeror(s).

IFB OPENING

Submitted bids will not be opened or read aloud publicly. All offerors will be notified of solicitation results through the electronic platform.

C. GENERAL PROCUREMENTINSTRUCTIONS

1. Henry County Schools is governed by the Henry County Board of Education and is a recognized governmental entity. The Henry County Schools Purchasing Policy (Board Policy DJE) can be accessed from the Henry County Schools website and is incorporated into this solicitation by reference. By participating in this solicitation, an offeror agrees to be bound by the Henry County

Schools Purchasing Policy on any issue or action related to this solicitation or subsequent contract resulting from this solicitation.

Henry County Schools must receive all bids no later than the date and timelisted in this IFB. Each bid must be signed and dated by an official authorized to bind the firm. Late bids will not be considered for award.

Bids must be submitted in the templates and/or format prescribed in the electronic platform.

Bids will be evaluated according to completeness, content, experience with similar projects, ability of offeror and any hired staff. The advancement of offerors to a finalist round and/or the award of a contract to one offeror does not mean other bids lacked merit, rather all factors considered, the selected bid(s) was deemed to bein the best interest of Henry County Schools.

Offerors are cautioned that this is an Invitation for Bids not a request to contract, and Henry

County Schools reserves the unqualified right to reject any and all offers when such rejection is deemed to be in the best interest of Henry County Schools.

Elaborate bids in the form of brochures or other presentations beyond that which is necessary to present a complete and effective bid are not desired. (unless specified)

Any costs incurred by an offeror in preparing or submitting a bid(s) are the offeror's sole responsibility; Henry County Schools will not reimburse any offeror for any costs incurred prior to contract award.

Bids must be submitted in accordance with the requirements of the IFB. Failure to include any required information may cause rejection or disqualification of the bid.

SECTIONIl — GENERAL CONDITIONS

A. PURPOSE

Henry County Schools is requesting competitive bid(s) from qualified and experienced offerors to provide cafeteria smallwares.

B. CONTRACT TERM

1.

5.

PARTIES

Contract will be between Henry County Board of Education (HCBOE) and Awardee. See

Addendum J for Sample Copy of HENRY COUNTY SCHOOLS Offeror Agreement.

. INITIAL TERM

Services will begin no later than July 1, 2026. The initial contract duration shall be through June

30, 2027.

OPTIONAL RENEWAL TERMS

The contract may contain four (4) one-year renewal options contingent upon HENRY COUNTY

SCHOOLS's offer of such renewal, the successful offeror's acceptance and the approval of the

Henry County Board of Education (HCBOE) to renew the contract.

The Agreementshall terminate absolutely and without further obligation on the part of HCBOE at the close of the calendar year in which it was executed and at the close of each succeeding calendar year for which it may be renewed,but shall be automatically renewed through the then existing term unless HCBOE terminates the agreement by providing Companywith thirty (30) days advance notice of termination prior to the end of the calendaryear.

TERMINATION

Either party may terminate this Agreement without cause upon thirty (30) days prior written notice to the otherparty.

FUNDING OUT CLAUSE

a. It is necessary that fiscal funding-out provisions be included in all contracts in which the terms are for periods longer than oneyear. Therefore, the following funding-out provisions are an integral part of this IFB and must be agreedto byall Offerors. The District may, during the contract period, terminate or discontinue the purchase of goods, services or systems coveredin this IFB at the end of the District’s then current fiscal year and upon 30 daysprior written notice to the contracted Offeror. Such prior written notice will state:

i. That the lack of appropriated funds is the reason for termination, and

ii. Agreementnot to replace the items or services being terminated with items or services with functions similar to those performed by the items or services covered in this IFB from anotherOfferor in the succeeding funding period.

b. The complete statement “This written notification will thereafter release the District ofall further obligations in any way related to such goods, services or systems covered herein.”

must be included as part of any agreement with the District. No agreement will be considered that doesnotinclude this provision for “funding out”.

6. PAYMENTS AND PRICING

a. Payment for any work from this contract shall be made upon receipt, inspection, and acceptance of completed work and receipt of proper itemized invoices.

b. All invoices must be itemized and submitted in a consolidated manner to HENRY

COUNTY SCHOOLSwithin 30 business days of purchase and/or services rendered for the entirety of the agreement unless otherwise agreed uponbytheDistrict.

c. The District will not pay any penalties for late payment of invoices.

d. The District is exempt from State sales tax. All federal and state taxes and fees that can be eliminated in sales to public school systems in the State of Georgia should not be included in the offerorprice.

e. Bid prices shall include all charges to complete the work as specified. All deliveries are Free on Board (FOB) Designation with the District assuming ownership and liability when the project is complete at each specified site. All product warranties shall begin upon delivery to each specified site.

C. OFFEROR QUALIFICATIONS

1.

2.

LICENSING

All offerors for the project must be properly licensed under the laws of the State of Georgia and

Henry County, and in good standing before submitting any offer and before commencing any work.

INSURANCE

a. The offeror shall be responsible from the beginning of this Proposal forall injury or damage of any kind resulting from the work to personsor property, regardless of who may be the ownerof the property. In addition to theliability imposed upon the offeror on account of bodily injury (including death), or property damage suffered through the offeror’s negligence, which, liability is not impaired or otherwise affected hereby, the offeror assumes the obligation to save the owner harmless and to indemnify and defend Henry

County Schools from every claim,liability, expense, or paymentarising out of or through injury (including death) to any person or personsor damageto property (regardless of who may be the ownerof the property) of any place in which workis located arising out of or suffered through any act or omission of the offeror or anyone either: (i.) directly or indirectly employed byor;(ii.) under the supervision of any contractor in the prosecution of the work includedin this Bid.

b. The offeror agrees to comply with the provisions of the Workers’ Compensation laws of the State of Georgia. The offeror agrees that, prior to the beginning of any work by the offeror; the offeror shall furnish to Henry County Schools a Certificate from the insurance company showing issuance of Workmen’s Compensation coverage for the State of Georgia or a Certificate showing proof of the ability to pay compensation directly. Offerors are required to submit proof of a current insurance certificate via Henry County Schools’ electronic sourcing platform under “Requested Information”.

c. The offeror shall obtain and maintain, at their expense, insurances with minimum limits as shownbelow andshall protect the offeror and Henry County Schools from any claims for property damageorbodily injury, including death, which mayarise out of operations under this solicitation. The offeror shall furnish Henry County Schools certificates, policies, and cancellation endorsements as shown below:

d. Offerors General Liability Insurance-taken out in the nameof the offeror.

|. Split Limits of Liability-Bodily Injury Liability: Limits of $1,000,000 for each occurrence and $2,000,000 for the aggregate of operations. Property DamageLiability: Limits of

$1,000,000 for each occurrence and $2,000,000 for the aggregate of operations.Orif

Combined Single Limit Liability-Bodily Injury and Property Damage Combined:

$1,000,000 each occurrence, $2,000,000 aggregate.

ll. Cancellation Endorsement-These insurance coveragesshall not be cancelled until at least 30 days prior written notice has been given to the Henry County Schools.

Ill. Disposition-Certificate from insurance company showing insurance policy must be sent to the Henry County Schools prior to commencement of work. Offerors are required to submit proof of a current insurance certificate in the electronic platform under

“Requested Information” showing Henry County Schools, 33 North Zack Hinton

Parkway, McDonough, GA 30253 ascertificate holder.

e. Contractor’s Public and Automobile Liability Insurance:

|. Split Limits of Liability-Bodily Injury Liability-limits of $1,000,000 for each person and $1,000,000 each occurrence. Property Damage-limits of $1,000,000 for each occurrence.

ll. Or if combined Single Limit of Liability-Bodily Injury and Property Damage Combined:

$2,000,000 each occurrence.

Ill. Cancellation Endorsement-These insurance coveragesshall not be cancelled until at least thirty (30) prior written notice has been given to the Henry County Schools.

IV. Disposition-Certificate from insurance company showing insurance policy sent to

Henry County Schools prior to commencement of work. Offerors are required to submit proof of a current insurance certificate via Euna Procurement Portal (Bonfire) under “Required Information” showing Henry County Schools, 33 North Zack Hinton

Parkway, McDonough, GA 30253 ascertificate holder.

f. Acceptability of Insurance Companies-No insurance company will be acceptable unless written by a company licensed by the State Insurance Commissioner to do business in the

State of Georgia at the time the policy is issued. The company must, in addition, be acceptable to Henry County Schools.

3. SUSPENSION AND DEBARMENT

By submitting a bid, each offeror certifies that it is not currently suspended or debarred from submitting bids or bid on contracts or in suspension or debarment proceedings by any agencyof the State of Georgia and the federal government, noris it an agent of any person or entity that is currently suspended or debarred from submitting bids on contracts or in suspension or debarment proceedings by any agency of the State of Georgia or the federal government.

4. BOYCOTT OF ISRAEL

By submitting a bid or bid, an offeror certifies that it is not currently engaged in a boycott of

Israel as defined in O.C.G.A. 8 50-5-85. Further each offeror agrees to not engage in any boycott of Israel for the duration of any contract award as a result of this IFB.

5. CONFLICT OF INTEREST

By submitting a bid, the offeror represents and warrants no official or employee of Henry County

Schools has, in any manner, an interest, directly or indirectly in the bid or in the contract which may be madeasresult of this IFB, or in any expected profits to arise therefrom. The offeroris required to disclose any real or apparent conflict of interest with any Henry County Schools officials or employeesat the time of bid submission. For the avoidance of doubt, this paragraph shall apply also to any real or apparent conflict of interest known or suspected to be held by any memberof the Henry County Board of Education.

D. SCOPE OF WORK — MANDATORY REQUIREMENTS:

The scope of work associated with this solicitation includes providing cafeteria smallwares as identified on an as neededbasis. A bid table {BT-17CK} has been created within Bonfire for pricing related to items requested for cafeteria smallwares.

Any agreementensuing from this IFB will entail the following, at a minimum:

Mandatory Smallware itemsare listed in Bonfire in required bid table.

The listing of items will be ordered on an as-needed basis to deliver weekly to our 52 School Nutrition locations. Delivery hours are Monday-Friday from 7:00 am- 2:00 pm; unless otherwise closed due to holiday’s, school breaks, inclement weather etc. The School Nutrition Purchasing Manager Marlina Smith will keep all vendors up to date with these closures and provide a school year calendarto all vendors.

Delivery of these items must be made weekly to all school locations with no minimum order amount required.

E. CRITERIA FOR EVALUATION AND SCORING

All timely responseswill be evaluated in accordance with the following steps:

1. ADMINISTRATIVE REVIEW

Submittals will be reviewed by the Issuing Party to determine compliance with the following requirements:

e Response was submitted by the deadline defined in the “IFB TIMETABLE” e Response is complete and contains all required documents defined in the “IFB

SUBMISSION CHECKLIST”

e Henry County Schools requires a minimum of three (3) references with current contact information for performanceverification.

e Pre-Approved/ Equivalent documentation(if applicable)

F. FINAL SELECTION

Following review of all required documents submitted by qualified bidders and selection of suitable offerors, a recommendation for contract award will be made to the Henry County Board of Education. Any contract award will be made only upon approval by the Board. Following approval, Henry County Schools will complete contract negotiations. Henry County Schools reservesthe right to award to multiple offerors meeting the needs and requirements of our

School Nutrition program.

Note: Henry County Schools reserves the right to accept the response which is determined to be in the best interest of Henry County Schools and its employees. Henry County Schools reserves the right to reject any and/orall bids.

G. ADDENDA

The following is a summary ofall required and informational addenda included in this IFB. All addenda must be acknowledgedby the offeror to submit a responsetothis IFB.

_Addendum Reference Addendum Title

B

C

D

E

T I

T C

Execution of Bid

Offeror Information form

Offeror Reference and Experience form

Certification of Non-Collusion

Certification of Non-Discrimination

Euna ProcurementPortal (Bonfire) Support

Information

Henry County Schools Protest Procedure

Addenda Acknowledgement

Offeror’s Modification Form

Sample Copy of Henry County Schools Offeror

Agreement

Immigration and Security Forms

Immigration Lobbying certification and disclosure

Debarment, Suspension, and anyIneligible

Forms

Civil Rights Assurance Statement

Pre-Approved Equivalent(if applicable)

Addendum Category

Required with submittal

Required with submittal

Required with submittal

Required with submittal

Required with submittal

Informational

Informational

Required with submittal

Required with submittal

Informational

Required with submittal

Required with submittal

Required with submittal

Required with submittal

Required with submittal

ADDENDUM A

EXECUTION OF BID

DATE:

The potential offeror certifies the following by placing an "X"in all blank spaces:

That this bid was signed by an authorized representative of the firm.

That the potential offeror has determined the cost and availability of all materials and supplies associated with performing the services outlined herein.

Thatall labor costs associated with this project have been determined, includingall direct and indirect costs.

That the potential offeror agrees to the conditionsas set forth in this Invitation for Bid with no exceptions.

Therefore, in compliance with the foregoing Invitation for Bid, and subject to all terms and conditions thereof, the undersigned offers and agrees,if this bid is accepted within sixty (60) days from the date of the opening,to furnish the services for the prices quoted within the timeframe required.

Authorized Signature Date

Typed Name & Title

THIS PAGE MUST BE COMPLETED AND SUBMITTEDASA PART OF YOURBID.

ADDENDUM B

OFFEROR INFORMATION FORM

Mailing Address (Please type or print. Complete all items)

Business Name:

Address:

City, State, Zip:

Phone: Fax: Email:

Remittance Address (if different)

Business Name:

Address:

City, State, Zip:

Accepted Payment Methods(select all that apply)

[_] Check [_] Credit Card/Purchase Card L]ACH _] Other:

Other Offeror Information

Federal Business ID: or Social Security #

Certification

Under penalty of perjury, | certify that:

1. The informationstated in this application is factual and true, and

2. The number shownonthis form is mycorrect taxpayer identification number(or l am waiting for a numberto be issued to me), and

3. l'am not subject to backup withholding because (a) | am exempt from backup withholding, or

(b) | have not been notified by the Internal Revenue Service that | am subject to backup withholding as a result of a failure to reportall interest or dividends, or (c) the IRS has notified methat l am no longer subject to backup withholding.

Certification Instructions: You must cross out Item 3 aboveif you have been notified by the IRS that you are currently subject to backup withholding because of underreporting interest or dividends on your tax return. For real estate transactions, Item 3 does not apply. For mortgage interest paid, the acquisition or abandonmentof secured property, contributions to an individual retirement account (IRA), and generally payments other than interest and dividends, you are not required to sign the certification, but you must provide yourcorrect TIN.

(Representative’s Signature) Date

Please type orprint representative’s name

THIS PAGE MUST BE COMPLETED AND SUBMITTEDAS A PART OF YOUR PROPOSA

ADDENDUM C

OFFEROR’S REFERENCES AND EXPERIENCE

Company NameProviding Reference

Business Name:

Address:

City, State, Zip:

Describe in Detail Services Provided (use additional sheets if necessary):

Company NameProviding Reference

Address:

City, State, Zip:

Company NameProviding Reference

Address:

City, State, Zip:

Important! This is a vital part of your IFB submission. Henry County Schools will verify client references.It is advisable that you inform your reference contact person that you have listed them for reference.

Contractor

Signature Date

THIS PAGE MUST BE COMPLETED AND SUBMITTEDAS A PART OF YOURBID.

ADDENDUM D

CERTIFICATION OF NON-COLLUSION

| certify that this Bid is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting a Bid for the same materials, supplies, or equipment, and is in all respectsfair and withoutcollusion or fraud per the requirements of O.C.G.A. 8 50-5-67(e).

| certify that this Bid is made without prior understanding, agreement, or connection with any memberof the governmentagencyletting this public works contract andis in all respects fair and without collusion or fraud per the requirements of O.C.G.A. 8 36-91-21(f).

| further certify that the provisions of the Official Code of Georgia Annotated 8 45-10-20et. seg. has not and will not be violated in any respect.

| understand that collusive bidding is a violation of State and Federal law and canresult in fines, prison sentences, and civil damage awards.| agree to abide by all conditions of this Proposal and certify that| am authorized to sign this Bid for the Offeror.

The Offeror being sworn disposes andsays, its agents, officers, or employees have notdirectly or indirectly entered into any agreements, participated in any collusion, or otherwise taken anyaction in restraint of free competitive bidding in connection withthis Bid.

Company Name:

Address:

City: State: ZIP:

Name: Title:

Signature: Date:

ADDENDUM E

CERTIFICATION OF NON-DISCRIMINATION

In connection with the performance of work under this contract, the contractor agrees as follows:

The contractor agreesnot to discriminate against any employee or applicant for employment because of race, creed, color, sex, national origin or ancestry. The offeror shall take affirmative action to ensure that employees are treated without regard to their race, creed, color, sex, national origin or ancestry. Such action shall include, but not be limited to the following: employment, upgrading, demotion, transfer, recruiting or recruitment, advertising, lay-off or termination, rates of pay or other compensation and selection for training, including apprenticeship.

In the event the contractor is not in compliance with this non-discrimination clause, the contract may be cancelled or terminated by the Owner. The Owner may declare the contractor, ineligible for further contracts with the Owneruntil satisfactory proof of intent to comply shall be madebythe offeror.

The contractor agrees to include this non-discrimination clause in any sub-contracts connected with the performanceof this agreement.

Contractor

Signature

Date

ADDENDUM F

EUNA PROCUREMENT PORTAL (BONFIRE) SUPPORT INFORMATION

Euna Procurement Portal (Bonfire) is Henry County Schools’ eSource portal provider. Euna Procurement

Portal (Bonfire) provides direct support to Offerors. Euna Procurement Portal (Bonfire) Support Hours are

Monday - Friday 8:00am - 8:00pm EST.

Offerors should contact Euna Procurement Portal (Bonfire) via email (Support@GoEunaProcurement

Portal (Bonfire).com) to launch a support case. Alternatively, offerors can call CustomerService at 1-800-

354-8010 (ext. #2). Note that if the offeror doesn't get through on the first try and leaves a voicemail, a support ticket will automatically be generated, and the Euna ProcurementPortal (Bonfire) support team will respond in a timely manner.

Offerors can also visit https://goEuna Procurement Portal (Bonfire).com/support/ to access tutorials, videos, and other resources which can support the Offeror in completing a submittal.

Note: Henry County Schools utilizes but is not responsible for the operational capabilities of the Euna

Procurement Portal (Bonfire) platform. It is the offeror's responsibility to contact Euna Procurement

Portal (Bonfire) for all support needs. Offerors are encouraged to start submissions in advance of the deadline to gain familiarity with the platform and limit risk of technical complications in the offeror’s submittal.

ADDENDUM G

HENRY COUNTY SCHOOLS PROCUREMENT PROTEST PROCESS

Any Offeror not selected, or otherwise adversely affected by the decision-making process under a competitive procurement, may file written protest. An adversely affected Offeror mustfile such written protest and exhaust all administrative remedies afforded herein before seeking judicial review of any award of a contract resulting from a competitive procurement. In each instance of protest, the Offeror must demonstrate that it would be eligible to be awarded the contract in the event the protest was successful.

In order to be an adversely affected Offeror with a right to submit a written protest, the Offeror must itself claim to be eligible for award of the contract in the event the Protest were successful and must be next in line for the Award.In addition, the adversely affected Offeror must demonstrate at least one of the following reasons for the Protest:

(a) all higher-ranked Offerors are ineligible for Award of the Contract because their Bids were nonresponsive;

(b) the School District has failed to conduct the evaluation of bids in accordance with the criteria or processesdescribedin this IFB;

(c) the SchoolDistrict has abusedits discretion in rejecting the Offeror’s proposal as nonresponsive; or

(d) the School District's evaluation of the bids or its subsequent determination of awardis otherwise in violation of Georgia Law.

The written protest shall specify, at minimum:

e the name and addressof the protestor;

e appropriate identification of the solicitation;

any andall grounds upon which the protest is based;

supporting exhibits, evidence or documentsto substantiate any grounds; and suggested changes that may remedythe defects.

To be considered,all protests must be in writing and must be submitted to the Superintendent's Office in an envelope marked as follows: IFB Award Protest. Protests must be timely received by the

Superintendent’s Office to be considered. In all cases, the last date for any protest shall be within seven

(7) calendar days after issuance of the Award and such protest must be received by such date (not mailed or in route).

The Superintendent, or the Superintendent’s designee, shall have the authority to settle or resolve a written protest submitted in accordance with the requirementsof this Section.

If the protest is not settled or resolved by mutual agreement, the Superintendent shall issue a written decision on the protest in a reasonably timely manner.

ADDENDUM H

ADDENDA ACKNOWLEDGEMENT

The Offeror has examined and carefully studied the Invitation for Bid and the following Addenda, receipt of all of which is hereby acknowledged by placing an "X"in all blank spaces:

Addendum A — required with submission

Addendum B — required with submission

Addendum C — required with submission

Addendum D — required with submission

Addendum E — required with submission

Addendum - Informational

AddendumG - Informational

Addendum H — required with submission

Addendum | — required with submission

Addendum J — Informational

Addendum K — required with submission

Addendum L — required with submission

Addendum M — required with submission

Addendum N — required with submission

Addendum O — required with submission {if applicable}

Contractor’s Representative (First and Last Names)

Offerors must acknowledge any issued addenda. Bids whichfail to acknowledge the Offeror’s receipt of any addendum will result in the rejection of the offer if the addendum contained information which substantively changes the County's requirements.

ADDENDUM|

Offeror’s Modifications Form

Regarding Addendum J (Sample Copy of HENRY COUNTY SCHOOLSOfferor Agreement)

The terms and conditions contained in the solicitation comprise the contract proposed by HENRY COUNTY

SCHOOLS. HFCS does not intend to make changes to those terms and conditions, unless necessary to clarify the scope of work and/or technical requirements. Offeror may lose points for substantive modifications proposed by Offeror which materially differ from the IFB terms and are likely to, in the opinion of HENRY COUNTY SCHOOLS,require substantial legal negotiations to resolve. In addition,failure to accept the terms and conditions may result in significant unacceptable delays in HENRY COUNTY

SCHOOLS’ ability to award a contract and may result in an Offeror’s bid being deemed to be nonresponsive. Nonetheless, if an Offeror must propose modifications to any of the contractual terms contained in thesolicitation (including Addendum J) the Offeror shall provide the requested information for each proposed modification in the table below. Offerors who submit a proposed or sample contract must still specifically identify each proposed modification using the format below. By completing and submitting this form, an Offeror acknowledgesthat its proposal may be deemed to be nonresponsive at

HENRY COUNTY SCHOOLS'discretion.

No. Section #, Paragraph Modification Proposed and Proposed Contract Price /

#, title and clause Reason Provision to be substituted Schedule

Impact

OFFEROR: (Name ofOfferor)

By: (Signature) Date:

(Printed name) (Title)

NOTES:

1. All cells within a row must be completed for each proposed modification.

2. Section number, paragraph number, title and clause number: Identify section number, paragraph number,title, and clause containing the contract provision in issue.

3. Proposed Modification: Specify proposed modification to contractual term and reason for modification.

4. Proposed Contract Provision to be substituted: Provide proposed contract provision to be used in place of the existing provision, if modification is accepted by HENRY COUNTY SCHOOLS.

5. Price/Schedule Impact: Identify impact to schedule and price, if modification is accepted.

THIS FORM IS FOR BID EVALUATION ONLY AND WILL NOT BE A PART OF THE CONTRACT.

THIS PAGE MUST BE COMPLETED AND SUBMITTED AS A PART OF YOURBID.

ADDENDUMJ

Sample Copy of HENRY COUNTY SCHOOLSOfferor Agreement

Informational

[Intentionally Left Blank]

Sample Copyis provided in electronic portal

ADDENDUM K

Contractor Affidavit under O.C.G.A. 8 13-10-91(b)(1)

The undersigned contractor ("Contractor") executes this Affidavit to comply with O.C.G.A 8 13-10-91 related to any contract to which Contractor is a party that is subject to O.C.G.A. § 13-10-91 and herebyverifies its compliance with

O.C.G.A. § 13-10-91, attesting as follows:

a) The Contractor has registered with, is authorized to use and uses the federal work authorization program commonly knownas E-Verify, or any subsequent replacement program;

b) The Contractor will continue to use the federal work authorization program throughout the contract period, including any renewal or extension thereof;

c) The Contractorwill notify the public employer in the event the Contractor ceasesto utilize the federal work authorization program during the contract period, including renewals or extensions thereof;

d) The Contractor understands that ceasing to utilize the federal work authorization program constitutes amaterial breach of Contract;

e) The Contractor will contract for the performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the Contractor with the information required by O.C.G.A. 8 13-10-91(a), (b), and (c);

f) The Contractor acknowledges and agrees that this Affidavit shall be incorporated into any contract(s) subject to the provisions of O.C.G.A. $ 13-10- 91 for the project listed below to which Contractor is a party after the date hereof without further action or consent by

Contractor; and

g) Contractor acknowledges its responsibility to submit copies of anyaffidavits, drivers' licenses, and identification cards required pursuant to O.C.G.A. § 13-10-91 to the public employer within five business days of receipt.

Federal Work Authorization UserIdentification Number Date of Authorization

NameofContractor Nameof Project

Henry County Schools

Name ofPublic Entity

| hereby declare under penalty of perjury that the foregoing is true and correct. |

Executed on , 20 in (city), (state).

Signature of Authorized Officer or Agent Printed NameandTitle of Authorized

Officer or Agent SUBSCRIBED AND SWORN BEFORE ME ON THIS THE __DAYOF, 20.

NOTARY PUBLIC

MY COMMISSION EXPIRES:

AFFIDAVIT OF NO EMPLOYEES

The undersigned, in connection with a proposed contract or subcontract with Henry County Schools for the physical performance of service in the State of Georgia, hereby affirms and certifies under penalties of perjury that:

(a) Lama sole proprietor.

(b) | do not employ any other persons.

(c) | do not intend to hire any employees to perform the Contract.

(d) A true, correct and complete copy of mydriver’s license, issued by state that verifies lawful immigration status prior to issuance, is attached hereto.

(e) If at any time hereafter | determine that | will need to hire employees to satisfy or complete the physical performance of services under the Contract then before hiring any employee,| will:

(i.) Immediately notify Henry County Schools in writing; and

(ii.) register with, participate in an use, a federal work authorization program operated by the

United States Department of Homeland Security or any equivalent federal work program operated by the United States Department of Homeland Security to verify information of newly hired employees, pursuant to the Immigration Reform and Control Act of 1986 (IRCA), P.L. 99-603], in accordance with the applicability provisions and deadlines established in

O.C.G.A. 13-10-91, and as amended: and

(ii) Provide Henry County Schools with all affidavits required by O.C.G.A. $ 13-10-90 et seq. and

Georgia Departmentof Labor Rule 300-10-1-.02, 300-10-1-.03, 300-10-1-.07 and 300-10-1-.08.

Print Company Name/Nameof Sole Proprietor

By: Signature of Authorized Officer/Agent /

Date

SUBSCRIBED AND SWORN BEFORE ME ON THIS THE DAY OF /20

Notary Public My Commission Expires

NOTE: PLEASE INCLUDE COPY OF DRIVER’S LICENSE

ADDENDUM L

LOBBYING FORM & DISCLOSURE

CERTIFICATION REGARDING LOBBYING - CONTRACTS, GRANTS, LOANS

AND COOPERATIVE AGREEMENTS

The undersigned certifies, to the best of his or her knowledge and belief, that:

(1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Memberof Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan or cooperative agreement;

(2) if any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this

Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions;

(3) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly.

This certification is a material representation of fact upon which reliance was placed whenthis transaction was made or entered into.

Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code.

Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each suchfailure.

Organization Name Award Number or Project Name

Name and Title of Authorized Representative

AD-1047

USDA ADDENDUM M

¡E Certification Regarding Debarment, Suspension, and Other Responsibility Matters

Primary Covered Transactions

The following statement is made in accordance with the Privacy Act of 1974 (5 U.S.C. § 552a, as amended). This certification is required by the regulations implementing Executive Order 12549, Debarment and Suspension, and 2 CFR $ 180.335, Participants' responsibilities. The regulations were amended and published on August 31, 2005, in 70 Fed. Reg. 51865-51880. Copies of the regulations may be obtained by contacting the Departmentof Agriculture agency offering the proposed covered transaction.

According to the Paperwork Reduction Act of 1995, an agency may not conduct or sponsor, and a person is not required to respond to a collection of information unlessit displays a valid OMB control number. The valid OMB control numberforthis information collection is 0505-0027. The time required to complete this information collection is estimated to average 15 minutes per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewingthe collection of information. The provisions of appropriate criminal or civil fraud, privacy, and other statutes may be applicable to the information provided.

(Readinstructions on page two before completing certification.)

A. The prospective primary participant certifies to the best of its knowledge andbelief, that it and its principals:

1. Are not presently debarred, suspended, or proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal department or agency.

2. Have not within a 3-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission offraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property;

3. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State or…