2025039-RFP1414 County Fleet Vehicle Provider

Columbia County, Georgia is issuing a Request for Proposals (RFP) seeking sealed proposals from qualified and authorized Ford dealerships to establish a multi-year Indefinite Delivery/Indefinite Quantity contract for the purchase of new and unused Ford vehicles. The primary objective is to create a framework agreement whereby specific vehicle models, quantities, and configurations will be determined and procured through individual County purchase orders as needs arise. Eligible bidders must be authorized Ford dealerships capable of supplying vehicles based on a percentage markup pricing structure over manufacturers' dealer invoice costs. The solicitation will go live on the Bonfire procurement platform (columbiacountyga.bonfirehub.com) on Wednesday, December 24, 2025, at 9:00 AM ET, with sealed proposals due no later than Thursday, January 22, 2026, at 12:00:00 PM ET. Additional project documents, detailed specifications, contract terms, funding sources, and evaluation criteria will be made available only after the solicitation goes live on the Bonfire platform. The County has scheduled advertising in the Augusta Chronicle on December 24 and 31, 2025, and January 7 and 14, 2026.

The advertisement does not specify any set-aside designations, disadvantaged enterprise requirements, or restrictions limiting participation to particular organization types; therefore, all qualified and authorized Ford dealerships meeting the stated criteria are eligible to submit proposals. No incumbent vendors or current contractors are identified in the available materials, nor are there references to existing infrastructure or technology integration requirements. The solicitation does not indicate an anticipated award date, renewal options, contract duration specifics, or estimated award values and budget ranges. Interested bidders should monitor the Bonfire platform beginning December 24, 2025, for the complete solicitation package and any additional details regarding contract terms, vehicle specifications, pricing structures, and evaluation methodologies that will govern the selection process.