2025 Traffic Signs and Related Materials-One-Year Contract with Two One-Year Opt

The City of Providence, Rhode Island, through its Board of Contract and Supply, is seeking qualified vendors to provide traffic sign materials, premade traffic signs, and related materials for the Traffic Engineering Division of the Department of Public Works. This procurement is structured as a one-year contract with two potential one-year renewal options, with the initial contract to be awarded on September 8, 2025. The solicitation encompasses approximately 22 line items, including finished traffic signs, aluminum sign blanks, reflective rolls, traffic paint, U-channel posts, hardware, street name signs, traffic cones, and barricades. Vendors must be capable of delivering all requested materials within five business days to the Providence Traffic Engineering Division located at 700 Allens Ave. Evaluation criteria will focus on unit prices for each item, with bidders required to complete a detailed schedule of pricing. Preference may be given to vendors located within 50 miles of the delivery address, and price increases will be limited to the Consumer Price Index (CPI-U) for the Boston-Cambridge-Newton area, subject to city approval after the first year.

While no specific set-aside designations for disadvantaged enterprises are mentioned in the document, successful bidders will need to meet several administrative requirements. These include providing proof of insurance, a business tax ID, and a certificate of good standing with the Rhode Island Secretary of State following award approval. The city reserves the right to cancel the contract with 30-day notice and is not obligated to spend the full estimated contract value. Bidders must submit a detailed cost breakdown including base product cost, estimated tariff percentage, and freight charges. Although a specific budget range is not explicitly stated, the comprehensive nature of the line items suggests a substantial procurement value for traffic-related materials. The contract allows for potential price adjustments and provides flexibility for the city through its renewal options and cancellation provisions.