2025 Restroom cleaning and sanitation machines

The Washington State Department of Transportation (WSDOT) has issued a Request for Quotes (RFQ) HQ401650R for restroom cleaning and sanitation machines to be used at safety rest areas statewide. The procurement seeks to purchase 20 Kaivac No-Touch Restroom Cleaning Machines, with specific technical requirements for two machine models: the KaiVac 1750 and KaiVac 2750. Detailed specifications include parameters for weight, tank capacity, electrical requirements, and necessary accessories. The solicitation covers multiple jurisdictions across Washington State, including counties such as Franklin, Grant, Grays Harbor, Chelan, and Yakima, among others. The RFQ was posted on May 14, 2025, with quotes due on June 4, 2025, at 2:00 pm, and an anticipated award date of June 16, 2025. Bidders must provide comprehensive documentation including technical specifications, warranty information, and compliance certifications. WSDOT will apply a minimum 10% preference to bids exceeding the average by more than 10%, with an emphasis on technical compliance and performance capabilities.

The procurement includes specific set-aside preferences for Washington State small businesses, diverse, or veteran-owned businesses. Bidders must complete wage theft prevention certification and comply with various state and federal non-discrimination statutes. Environmental purchasing considerations are critical, including preferences for products with recycled content, electronic product preferences, and mercury-free products. The contract is estimated to be valued at $150,000 or less, with several units required to be delivered by June 30, 2025, as part of a biennium funding purchase. Contractors must demonstrate the ability to provide machines that meet strict technical specifications and can be integrated into existing rest area infrastructure. The procurement emphasizes not just price, but also vendor qualifications, technological capabilities, and alignment with state procurement guidelines. Successful vendors will need to provide evidence of their ability to meet the detailed technical requirements and demonstrate compliance with state purchasing regulations.