2025 Light Up Main Street Rentals
Closed State & local contract opportunity Posted
- Solicitation number
- AE-25-26-09
- State
- California
- Responses due
Opportunity facts
- Jurisdiction
- NIGP codes
- 037 Amusement, Decorations, Entertainment, Gifts, Toys, Etc.
- 155 Buildings And Structures: Fabricated And Prefabricated
- 420 Furniture: Cafeteria, Chapel, Courtroom, Dormitory, Household, Library, Lounge, School
- 425 Furniture: Office
- 450 Hardware And Related Items
- 578 Miscellaneous Products (Not Otherwise Classified)
- 650 Park, Playground, Recreational Area And Swimming Pool Equipment And Supplies
- 917 Contracted Services And Rentals, Higher Education
- 936 Equipment Maintenance And Repair Services For General Equipment
- 962 Miscellaneous Services, No. 2 (Not Otherwise Classified)
- UNSPSC codes
- 86140000 Educational facilities
- 93140000 Community and social services
- 30190000 Construction and maintenance support equipment
- 90130000 Performing arts
- 31160000 Hardware
- 31260000 Housings and cabinets and casings
- 95000000 Land and Buildings and Structures and Thoroughfares
- 11140000 Scrap and waste materials
- 72151800 Machine installation and maintenance and repair services
- 71110000 Oil and gas exploration services
Show all 26
- 73100000 Plastic and chemical industries
- 77120000 Pollution tracking and monitoring and rehabilitation
- 80140000 Marketing and distribution
- 81150000 Earth science services
- 82150000 Professional artists and performers
- 94110000 Religious organizations
- 94130000 Civic organizations and associations and movements
- 56000000 Furniture and Furnishings
- 56101700 Office furniture
- 56101721 Office/reception sofa or couch
- 23110000 Petroleum processing machinery
- 49240000 Recreation and playground and swimming and spa equipment and supplies
- 73150000 Manufacturing support services
- 90150000 Entertainment services
- 91110000 Domestic and personal assistance
- 91100000 Personal appearance
- Point of contact
-
- Michele Arima marima@santa-clarita.com (661) 286-4066
Opportunity details come from bidnetdirect.com. Updated .
About this opportunity
The City of Santa Clarita is seeking a competitive bid for rental services for its 2025 Annual Light Up Main Street Event through a Request for Quotes (RFQ) identified as Quote # AE-25-26-09. The procurement encompasses comprehensive event rental infrastructure, including vendor booths, a snow tent, food area, beer garden, and miscellaneous equipment such as tables, chairs, tablecloths, chrome stations, and velvet ropes. The event is scheduled for Saturday, November 15, 2025, with setup beginning at 7:00 AM and completed by 12:00 PM, and the main event running from 4:00 PM to 8:00 PM. Vendors must submit pricing via BidNet, with all bids required to remain valid for 120 calendar days after the bid closing date of September 25, 2025. Evaluation criteria include compliance with detailed equipment specifications, insurance requirements, and adherence to the city's standard terms and conditions. Bidders must provide proof of $1,000,000 in commercial general liability insurance and $1,000,000 in business automobile liability coverage.
There are no specific set-aside designations or restrictions on vendor participation mentioned in the documentation. The City reserves the right to award the contract in its entirety or in part and to add or delete quantities as needed. While no specific budget range is explicitly stated, the solicitation covers six primary line items: vendor booths, snow tent, food area, beer garden, miscellaneous equipment, and permitting fees. No incumbent vendors are identified in the provided documents. The procurement does not appear to have prevailing wage requirements or bond requirements. Vendors must comply with the city's terms and conditions, which include provisions for termination, indemnification, and compliance with applicable laws. The contract will be subject to standard municipal procurement protocols, with the City Manager retaining significant discretion in contract administration and potential dispute resolution.
Opportunity text
This scope of work is to provide a standard of quality between bidding vendors for rentals for the 2025 City of Santa Clarita Annual Light Up Main Street Event. The event takes place from 4:00 PM - 8:00 PM (PT). Setup of this event will begin at 7:00 AM Saturday, November 15, 2025. All work must be completed by 12:00 PM. Removal of all equipment can begin on at 8:30 PM and must be completed by 11:00 PM.
Files
| File | Type | Posted |
|---|---|---|
| TERMS AND CONDITIONS.pdf | ||
| AE-25-26-09 Light Up Main Street Rentals_.pdf |
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