2025-GS-14 Landscaping Services Annual Contract

The Clayton County Water Authority is issuing a Request for Bid (RFB) for landscaping services at its headquarters facility located at 1600 Battle Creek Road in Morrow, Georgia, covering the main building, customer service parking lot, and adjacent buildings A, B, C, D, and the Stormwater facility. The scope of work includes weekly mowing, edging, weed control, debris cleanup, and pruning during growing seasons; installation of 1,584 bales of pine straw annually between mid-October and late November; maintenance of 1,577 square feet of seasonal flower beds year-round; four annual cutting cycles in the pipe yard and retention pond area; and site maintenance for areas under construction that will transition to the contract upon completion. Qualified bidders must demonstrate a minimum of five years of experience in landscaping services, provide satisfactory references, be registered as active entities with the Georgia Secretary of State if applicable, and submit required documentation including W-9 Form, Bidder Qualification Information Form, Georgia Security and Immigration Compliance Act affidavits, Non-Collusion Certificate, proof of required licenses, and a Georgia Bid Bond equal to five percent of the total bid amount. Bidders must hold Workers' Compensation insurance with statutory limits, Commercial General Liability with minimum limits of $1,000,000 per occurrence and $2,000,000 general aggregate, and Automobile Liability with minimum combined single limits of $1,000,000. A non-mandatory pre-bid meeting is scheduled for June 23, 2025 at 9:30 a.m. via Microsoft Teams, while a mandatory site visit is required on June 24, 2025 at 11:00 a.m., with vendors required to sign in by that time to be eligible for bid consideration. The deadline for questions is June 26, 2025 at 3:00 p.m., with addendum responses issued by July 3, 2025 at 3:00 p.m. Electronic bids must be submitted through the Bonfire Portal by 3:30 p.m. on July 10, 2025, with bid opening occurring the same day via virtual Microsoft Teams meeting. Award will be made to the lowest responsive, responsible bidder, though price is not the sole evaluation criterion.

The contract includes a Small Local Business Enterprise (SLBE) bid discount incentive of ten percent for SLBE firms located in Clayton County or seven percent for SLBEs within ten surrounding counties. The contract term is twelve months with potential renewal for up to four additional one-year terms upon mutual written consent at the same terms and conditions. The previous contract for this landscaping service was executed in 2019 with a total contractual amount of $48,000, providing a baseline for anticipated budget range, though the current solicitation pricing must be submitted electronically through the Bonfire E-Procurement Platform. No SLBE subcontracting requirements or benchmarks are mandated for the prime contractor. The successful bidder must execute the contract within ten days of award notification and provide current Certificates of Insurance prior to performance commencement, with payment terms set at net 30 days upon receipt of invoice and acceptance of work.