2025_GS_14 Addendum 1.pdf

1600 Battle Creek Road, Morrow, GA 30260

2025-GS-14 Landscaping Services Annual Contract

ADDENDUM #1

DATE July 3, 2025

BID NUMBER 2025-GS-14

BID OPENING DATE July 11, 2025 at 3:30 p.m.

ADDENDUM MUST BE SIGNED AND INCLUDED IN YOUR RESPONSE TO THE RFB.

RFB 2025-GS-14 is hereby modified as follows. The following revisions of the referenced portions of the solicitation documents for the above-named project replace or supplement the previously issued document.

1. Schedule of Events has been revised:

Bid Opening, July 10, 2025 at 3:30 p.m. July 11, 2025 at 3:30 p.m.

2. Division 4, Section 2, Scope of Work – Clarifications have been added and are attached hereto as Exhibit A.

3. CCWA has received questions pertaining to this RFB. The questions and their resulting answers are attached hereto.

Where any original item, term, or requirement is not specifically amended, voided, or superseded by this addendum, it will remain in effect. This clarification is being provided to all known respondents.

Acknowledgment of receipt of this addendum must be signed and included in your proposal response.

COMPANY NAME

SIGNATURE

DATE

EXHIBIT A

CLARIFICATIONS

SCOPE OF WORK CLARIFICATIONS

1. There is an area contained within a silt fence at the entrance to the Headquarters Building parking lot at 1600 Battle Creek Road due to ongoing construction. Once the construction is complete, this area will be maintained under this contract.

2. The Contractor will not be responsible for providing seasonal flowers under this contract; however, the Contractor will be responsible for keeping the flower beds clean and free of weeds year-round.

ADDENDUM #1

2025-GS-14 Landscaping Services Annual Contract

QUESTIONS AND ANSWERS

Question #1: Identify the awarded bid amount for the previous/current annual contract.

Answer: The previously awarded contract for this project was executed in 2019, for a total contractual amount of forty eight thousand dollars ($48,000.00).

Question #2: What was the awarded price to be paid to contractor for this exact job last year.

Answer: Please see the answer to Question #1.

Question #3: It states that mowing should be done as needed. How often do you require to mow property (every week or every two weeks in season time).

Answer: According to the RFB, “Landscaping services during this contract are expected to be provided every week; however, that may be contingent upon weather conditions and other factors.”

Question #4: Do you have preferred months in the year for us to mow lawns (example /

March-October)?, or as needed… Answer: The Contractor is expected to visit weekly to either mow the lawn or ensure the area remains free of seasonal leaves and debris during the non-mowing seasons.

Question #5: What was the previous contract amount for this service?

Answer: Please see the answer to Question #1.

Question #6: Where is the bid form located in bid package to submit pricings. Page 20 in bid package there is no space to enter pricing.

Answer: Pricing must be entered electronically through the CCWA Bonfire E-

Procurement Platform.

Question #7: Will the contractor responsible for flower installation also be responsible for hardwood mulch application?

Answer: No, they will not. The awarded contractor under this bid will be responsible for the installation of straw/mulch as needed and for maintaining the flower beds in a clean and weed-free condition throughout the year. Please see Clarifications attached hereto as Exhibit A.

Question #8: How may bales of pine straw are installed annually. Please confirm that there is a single application of pine straw. Typically what month is the straw delivered.

Answer: We annually install a total of one thousand five hundred eighty-four (1,584) bales of pine straw. This is done in one (1) single application per year. Straw is typically installed in the fall after most leaves have dropped, usually between mid-October and late November.

Question #9: Please supply the total square footage of seasonal color flower beds? Is the landscaping contractor responsible for the maintenance of these beds/flowers?

Answer: The total square footage is one thousand five hundred seventy-seven (1,577). Please see the answer to Question #7 above.

Question #10: During site visit, it was explained that this area and surrounding areas should be cut back 4 times annually. Will you please supply a map of these sections, or modify current maps by marking these areas separately.

Answer: The area that requires cutting back four (4) times a year includes the pipe yard and the adjacent retention pond. The map below highlights this area in yellow.

Question #11: Please confirm that the labor to install all pine straw should be included in bid pricing.

Answer: Yes. The Bid table includes a line item for straw/mulch installation.

Question #12: Please confirm these areas should be included in bid pricing. Please provide a map and scope specifications, including vegetation which will be installed of the areas under construction.

Answer: Yes, the maintenance of this area, four (4) times a year, should be included in the pricing. A map is provided above. Scope should be limited to cutting around the pond and eliminating weeds using CCWA-approved pesticides.

Question #13: Is the prime contractor required to subcontract a percentage to SLBE? Is there a benchmark?

Answer: No, there are no SLBE subcontracting requirements for the prime contractor.

Question #14: Hi, can you provide the amount of the current contractor awarded amount?

Answer: Please see the answer to Question #1.