2025-GS-13 Motor Repair Services Annual Contract

The Clayton County Water Authority (CCWA) in Georgia is issuing a Request for Bid (RFB) for Motor Repair Services (2025-GS-13) to procure testing, repair, maintenance, and reconditioning services for electric motors and submersible pumps utilized across its water production, reclamation, treatment, and distribution systems. The CCWA intends to award multiple contracts to various qualified contractors to ensure rapid service response on an as-needed basis, with no guaranteed minimum or maximum work quantities. Prospective bidders must be EASA Certified and registered with the Georgia Secretary of State in active status to qualify. Deliverables include inspections to be completed within ten days, standard repairs within thirty days (subject to material shortage delays), and emergency repairs within forty-eight hours of notification. The contract will span one year with potential for four one-year renewals by mutual written consent. Pricing submissions must include hourly labor rates and material costs with markups not exceeding fifteen percent, submitted electronically through the Bonfire Portal at https://ccwa.bonfirehub.com/. Evaluation criteria include price, contractor capability, reputation, prior performance, and local vendor preference. A non-mandatory pre-bid conference is scheduled for June 23, 2025, at 10:00 a.m., with bids due July 10, 2025, at 3:00 p.m. Bidders exceeding $100,000 must provide a bid bond equal to five percent of the total bid amount, though performance and payment bonds are not required. All motor testing must comply with EASA standards with quality control measures implemented before equipment return to CCWA.

The CCWA offers Small Local Business Enterprise (SLBE) bid discounts of ten percent for CCWA-certified SLBEs located in Clayton County or seven percent for those within the ten-county region, creating a set-aside advantage for qualified disadvantaged enterprises. All contractors must comply with Georgia's Security and Immigration Compliance Act and provide comprehensive insurance coverage including workers' compensation and commercial general liability insurance of $1,000,000 per occurrence. The RFB identifies approximately 250+ motors and related equipment across multiple facilities requiring potential service. The CCWA is tax-exempt, requiring contractors to incorporate taxes into unit prices for all materials supplied under the contract. An addendum to the RFB clarifies that a $10,000 allowance covers unforeseen tariffs on parts and materials (requiring expense documentation for reimbursement), all gaskets must be replaced during repairs, and teardown and inspection services may be invoiced at applicable hourly labor rates when equipment replacement is determined necessary. Payment terms are net thirty days following invoice receipt and work acceptance. No specific budget range or award value has been disclosed; contract value will depend on the scope and frequency of repair work requested during the contract period.