2025_GS_13 ADD 1.pdf
PDF 250 KB Posted
- Attached to
- 2025-GS-13 Motor Repair Services Annual Contract
- Solicitation number
- PE-63125-NONST-2025-000000056
- Issued by
- Clayton County, Georgia
About this file
This addendum modifies the Request for Bid (RFB) 2025-GS-13 for Motor Repair Services Annual Contract issued by the Clayton County Water Authority (CCWA) located in Morrow, Georgia. The contract encompasses testing, repair, maintenance, and reconditioning services for motors utilized in water and wastewater treatment processes and distribution systems. The original bid opening date of July 11, 2025, at 3:00 p.m. local time has been revised, with clarification provided that the bid opening will occur on July 10, 2025, at 3:00 p.m. Acknowledgment of receipt of this addendum must be signed and included in all bid responses to constitute a valid submission.
The addendum addresses seven critical clarifications requested by prospective bidders regarding contract specifications and requirements. Key determinations include: EASA certification requires accreditation meeting specific technical and quality standards rather than simple membership; a Performance and Payment Bond is not required despite language in the bid bond form; a $10,000 allowance covers unforeseen tariffs on parts and materials with proof of expense required for reimbursement; all gaskets required for sealing dust, gas, or liquids must be replaced; teardown and inspection services may be invoiced at applicable hourly labor rates when equipment replacement is determined; and all motor testing must comply with EASA standards and include quality control measures before return to CCWA. Additionally, CCWA is tax-exempt, requiring contractors to include taxes in unit prices for all materials provided under the contract.
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| File | Type | Posted |
|---|---|---|
| 2025_GS_13 RFB.pdf |
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Text version
1600 Battle Creek Road, Morrow, GA 30260
Motor Repair Services Annual Contract
ADDENDUM #1
DATE July 3, 2025
BID NUMBER 2025-GS-13
BID OPENING DATE July 11, 2025 at 3:00 p.m. (local time)
ADDENDUM MUST BE SIGNED AND INCLUDED IN YOUR RESPONSE TO THE RFB.
RFB 2025-GS-13 is hereby modified as follows. The following revisions of the referenced portions of the solicitation documents for the above-named project replace or supplement the previously issued document.
1. Schedule of Events has been revised:
Bid Opening, July 10, 2025 at 3:00 p.m. July 11, 2025 at 3:00 p.m.
2. CCWA has received questions pertaining to this RFB. The questions and their resulting answers are attached hereto.
Where any original item, term, or requirement is not specifically amended, voided, or superseded by this addendum, it will remain in effect. This clarification is being provided to all known respondents.
Acknowledgment of receipt of this addendum must be signed and included in your bid response.
COMPANY NAME
SIGNATURE
DATE
ADDENDUM #1
2025-GS-13 Motor Repair Services Annual Contract
QUESTIONS AND ANSWERS
Question #1: Please explain EASA Certified - Is that EASA Member with certificate of membership?
Answer: No, being EASA certified is not the same as simply holding a membership. The company must be EASA accredited, which involves meeting specific technical and quality standards.
Certificates of training should be available upon request. For more details, visit: https://easa.com/accreditation.
Question #2: Specifications require a Bid bond. Bid Bond Form states a Performance and Payment Bond is required. Is Performance and Payment Bond required?
Answer: No, a Payment and Performance Bond is not required.
Question #3: Can vendor adjust for tariffs, duties and taxes based on regulatory changes if affecting quoted pricing?
Answer: This contract includes an allowance of $10,000.00 to cover unforeseen tariffs on parts and materials supplied by the Contractor. To receive reimbursement, the Contractor must submit proof of the tariff expense along with their invoice. Please note that CCWA is tax exempt; therefore, taxes should be included in the unit prices for all materials to be provided by the successful Contractor.
Question #4: Sect 2.2.I requires all gaskets to be replaced and Sect 2.2.L.7 requires inspection and replacement as necessary. Please clarify gasket requirements.
Answer: Any gaskets required for sealing out dust, gas, or liquids should be replaced.
Question #5: When determined that equipment will be replaced or new purchased can the shop invoice for teardown/inspection?
Answer: Yes. If it is determined that the equipment will be replaced or new equipment will be purchased, the shop may invoice for teardown and inspection services. These should be billed at the applicable hourly labor rates.
Question #6: Please provide last 5 motor repairs/purchases by CCWA.
Answer: Information is unavailable at this time.
Question #7: Specification for Rewind and Reconditioning state "Perform an offline motor circuit analysis test capable of measuring Resistance, Impedance, Inductance, Phase Angle, Current/Frequency, and a 1000-volt megger before and after servicing" Phase angle and current/frequency testing is an online/energized test. Please clarify testing requirements.
Answer: Testing should be done per EASA standards. All motors must be thoroughly tested and have quality controls performed before they are returned to CCWA.
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