2025-GS-03 Landscaping and Irrigation Preventative Maintenance Services Annual Contract

The Clayton County Water Authority (CCWA) is seeking bids for a Landscaping and Irrigation Preventative Maintenance Services Annual Contract (Bid Number 2025-GS-03) covering three specific facilities: the Administrative Headquarters Building, Terry Hicks Water Production Plant, and W.B. Casey Water Reclamation Plant. The comprehensive services include regular landscaping maintenance, irrigation system testing, pond maintenance, and seasonal flower installation across 23 total flower beds. Specific deliverables include weekend-only landscaping services, irrigation system maintenance, and flower installations with designated allowances ($30,000 for HQ, $15,000 for Terry Hicks, and $8,000 for Casey Plant). A mandatory site visit is scheduled for February 7, 2025, at 10:00 a.m., and bidders must attend to be eligible for submission. The initial contract term is 12 months, with potential renewal options for up to four additional 12-month periods. Questions are due by February 13, 2025, at 3:00 p.m., with the final addendum to be issued by February 20, 2025. Bids are due February 27, 2025, at 3:00 p.m. and will be opened via a Virtual Teams Meeting.

The CCWA encourages participation from Small Local, Minority, and Women-Owned businesses, offering specific bid discounts for local enterprises (10% for Clayton County businesses and 7.5% for surrounding county businesses). A 5% bid bond is required for participation. The current contractor is Standard Landscape, Inc., with a previous annual contract amount of $48,000. Contractors must possess an Agricultural Pesticide License and be prepared to supply Spring and Fall flowers approved by CCWA, with reimbursement at cost plus a markup not exceeding 15%. The total contract value is estimated around $48,000 annually, with potential for up to five years of total service through renewals. Bid packages are available electronically at no cost by calling 770-960-5223 or emailing CCWA_Procurement@ccwa.us, with hardcopy packages available for $25. The procurement emphasizes local economic participation and responsible environmental practices throughout the bidding and service delivery process.