2025_GS_03 ADD 1.pdf
PDF 523 KB Posted
- Solicitation number
- PE-63125-NONST-2025-000000045
- Issued by
- Clayton County, Georgia
About this file
This is Addendum #1 for RFB 2025-GS-03 issued by the Clayton County Water Authority (CCWA) for Landscaping and Irrigation Preventative Maintenance Services Annual Contract. The bid opening is scheduled for February 27, 2025 at 3:00 p.m., and the contract is for one year with the option to renew for up to four additional twelve-month periods upon mutual written consent. The scope includes landscaping, pond maintenance, flower installation, and irrigation system maintenance at three locations: the Administrative HQ Building in Morrow, Terry Hicks Water Production Plant in Jonesboro, and W.B. Casey Water Reclamation Plant in Jonesboro. The service area includes 14 flower beds at HQ, 7 at Terry Hicks, and 2 at Casey Plant.
The current contractor is Standard Landscape, Inc., with an annual contract amount of $48,000, which did not include pond maintenance. Contractors must supply Spring and Fall flowers approved by CCWA, with CCWA reimbursing the cost plus a markup not exceeding 15%. CCWA will perform initial pond draining and repairs before the contract start, with the contractor responsible for twice-yearly maintenance thereafter. The Agricultural Pesticide License requirement has been waived for this bid. The aerial map provided shows the landscaping area bounded in yellow at the main facility, with an excluded area marked with a red X.
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| File | Type | Posted |
|---|---|---|
| 2025_GS_03 RFB.pdf |
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Text version
1600 Battle Creek Road, Morrow, GA 30260
Landscaping and Irrigation Preventative Maintenance Services Annual Contract
ADDENDUM #1
DATE February 20, 2025
BID NUMBER 2025-GS-03
BID OPENING DATE February 27, 2025 at 3:00 p.m.
ADDENDUM MUST BE SIGNED AND INCLUDED IN YOUR RESPONSE TO THE RFB.
RFB 2025-GS-03 is hereby modified as follows. The following revisions of the referenced portions of the solicitation documents for the above-named project replace or supplement the previously issued document.
1. CCWA has received questions pertaining to this RFB. The questions and their resulting answers are attached hereto.
Where any original item, term, or requirement is not specifically amended, voided, or superseded by this addendum, it will remain in effect. This clarification is being provided to all known respondents.
Acknowledgment of receipt of this addendum must be signed and included in your proposal response.
COMPANY NAME
SIGNATURE
DATE
ADDENDUM #1
2025-GS-03 Landscaping and Irrigation Preventative
Maintenance Services Annual Contract
QUESTIONS AND ANSWERS
Question #1: Will all of the Landscaping and Irrigation take place at the main facility? or are you maintaining other facilities?
Answer: Below is an excerpt from page 53 of the RFB documents:
Question #2: What is the total amount of acres that will need to be cut?
Answer: The total acreage is not available at this time; however, an aerial map of the area requiring grass cutting (landscaping) is provided below, outlined by the yellow boundary. Please note that the region marked with a red 'X' does not belong to us:
Question #3: Straw and Mulch Installation. Are you providing the straw and mulch and we charge you for the one time installation? or if we have to purchase the straw and mulch? How many bales did you use in the past?
Answer: Please refer to the Work Scope #6 on page 54 of the RFB document.
Question #4: Please provide further clarification of the Pond-Pump testing, filter change &
Preventative Maintenance of such.
Answer: The Contractor must assess the overall appearance of the pond, check the filters twice a year, and replace them as needed to ensure proper functioning of the water pump. Additionally, the Contractor must ensure the pond is filled to the supply line during each inspection and report any abnormalities. Vegetation must also be trimmed back to prevent overgrowth as part of the preventive maintenance.
Question #5: In the past how long did it take the current contract to complete the services once they arrived on site?
Answer: CCWA does not monitor the Contractor's arrival and/or completion times; therefore, we are unable to answer your question.
Question #6: How many beds are located on the property?
Answer: At the HQ Building - 14 flower beds At the Terry Hicks Water Production - 7 flower beds At the Casey Plant Water Reclamation - 2 flower beds
Question #7: The pond that has to be drained and cleaned, are you going to perform the first clean and the selected company will maintain it?
Answer: Prior to the contract start date, CCWA will drain the pond to repair damage at the bottom and perform pipe repair and plumbing work.
Once the work is completed, CCWA will refill the pond to the correct water level. The successful Contractor shall maintain the pond twice a year under this contract.
Question #8: Who is the current contractor? What was the amount of the awarded contract?
Answer: The current contractor is Standard Landscape, Inc. The contract amount was awarded at $48,000.00 per year. Please note this contract did not include the pond maintenance.
Question #9: Is the contract one year with renewals?
Answer: Yes, the contract is one (1) year and may be renewed for up to four (4) twelve-month periods upon mutual written consent of both parties.
Question #10: Are you needing a copy of the Agriculture Pesticide License included in the bid documents?
Answer: CCWA has decided to waive the Agricultural Pesticide License requirement for this bid.
Question #11: Please clarify the price sheet in the bid document. It seems like we will purchase the flowers for the beds as needed and you will reimburse the company. Please confirm if that is correct?
Answer: Yes, it is correct. Contractors must supply the Spring and Fall flowers approved by CCWA. CCWA will reimburse the Contractor for the cost of the flowers, plus a markup percentage not to exceed 15%.
Contractors must submit documentation of the flower costs with the invoice.
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