2025 Falcon Four (4) ton asphalt box

Orange County, New York is seeking to procure one (1) new 2025 Falcon Four (4) Ton Asphalt Hot Box through a Request for Bid (RFB-OC130-25) issued by the Department of General Services. The procurement is specifically for a hot box with an 8,000 lb material capacity, diesel fuel source, 105,000 BTU diesel burner, and tandem axle configuration. The equipment must include features such as automatic temperature control, electric brakes, and comprehensive warranty provisions. The unit must have been in production for more than 5 years and include on-site service and warranty support. Key procurement dates include a question deadline of October 8, 2025, with bids due on October 15, 2025 at 3:30 PM. The anticipated contract term is one year, with the county reserving the right to extend the award for up to two additional one-year periods under the same terms and conditions. Delivery of the hot box is expected within 60 days after order, and the unit will be delivered to the Department of Public Works in Goshen, NY.

The county encourages submissions from Minority- and/or Women-Owned Business Enterprises (MWBE) and/or Disadvantaged Business Enterprises (DBE). No specific bonding requirements were identified in the procurement documents. Potential bidders must complete the Supplier Packet and ACH form, which includes providing detailed tax identification, banking, and contact information. The procurement allows for potential purchases by other local governments and school districts, expanding the potential market beyond Orange County. While no specific budget range was explicitly stated, vendors must submit pricing on the provided Bid Form, with prices to be net and inclusive of transportation and delivery charges. The county's Terms and Conditions document indicates robust legal protections, including the right to cancel orders, audit records, and procure alternative goods or services if a supplier defaults. Suppliers must comply with federal, state, and local laws and are subject to potential performance reviews and contractual enforcement mechanisms.