2025 distribution and transmission storm relief damage assesment
Awarded State & local contract opportunity
- Solicitation number
- 2025-04
- State
- Florida
- Responses due
Opportunity facts
- NIGP codes
- Points of contact
-
- Clay Stanphill clay.stanphill@preco.coop
- Tim Gibson tim.gibson@preco.coop
Updated .
About this opportunity
Peace River Electric Cooperative (PRECO) is seeking a Damage Assessment Service provider for storm relief efforts in Florida, with proposals due on April 15, 2025. The procurement focuses on establishing a three-year contract for comprehensive storm damage assessment services across electrical distribution infrastructure. Successful contractors must provide teams consisting of a Damage Assessor (with minimum 10 years utility experience), an Area Field Manager, and a Damage Assessor Assistant/Driver. Key deliverables include conducting initial and secondary assessments of damaged above-ground electrical facilities, documenting damage with GPS-tagged photographs, assessing debris removal needs, and providing restoration progress reports. The contractor must mobilize assessment teams within 24 hours of approval and utilize approved assessment processes and technologies. The evaluation process will utilize a 100-point scoring system, with 35 points for past performance, 25 points for availability, 20 points for contractor qualifications, and 20 points for cost. Contractors must submit detailed cost proposals including hourly rates for regular, overtime, and double-time work, along with equipment and standby rates.
The contract does not appear to have specific set-aside designations for disadvantaged enterprises, but it does emphasize compliance with federal regulations, including FEMA requirements for competitive procurement. Contractors must maintain comprehensive liability insurance with minimum coverage of $1,000,000 per occurrence and $2,000,000 aggregate. While no specific budget range is explicitly stated, the contract allows for reimbursement of mobilization, demobilization, labor, fuel, lodging, and other necessary expenses, with all rates subject to PRECO's prior approval. The agreement provides flexibility by not guaranteeing a specific quantity of work, but instead allowing PRECO to activate the contractor as needed for damage assessment services. Price adjustments are limited to the lesser of a fixed percentage or the Consumer Price Index, and the contract includes provisions for domestic preference in procurements. The three-year term suggests potential for ongoing work for qualified contractors with robust storm damage assessment capabilities in the Florida utility sector.
Opportunity text
PRECO is seeking quotes and proposals for a Damage Assessment Service provider for the following: 1. Damage Assessment teams will consist of Damage Assessor, Damage Assessor Assistant, and vehicle. An Area Field Manager will be assigned to a deployment request of ten (10) or more teams. a) Damage Assessor - person experienced in utility damage assessment with a tablet or laptop in the field. Assessor will have his/her own vehicle for assessment, computer (tablet/laptop), and camera for photographs. PRECO requires a minimum of ten (10) years distribution utility experience (line construction/maintenance/staking) for this role. b) Area Field Manager - to be deployed per ten (10) Damage Assessment teams or as conditions warrant. Area Field Manager will have his/her own vehicle for assessment. PRECO requires a minimum of ten (10) years distribution utility experience (line construction/maintenance/staking) for this role. c) Damage Assessor Assistant/Driver - person who performs driving operations for Damage Assessor and assists in note taking as well as other miscellaneous activities. Person may serve as an administrative assistant ensuring proper documentation of labor and expenses based on client's invoicing requirements. 2. Initial line assessment/evaluation of damaged above-ground facilities (substations, feeders, sub- laterals, broken poles, transformers, services, etc. as directed by PRECO). 3. Second assessment/evaluation of damaged above-ground facilities (if needed - substations, feeders, sublaterals, broken poles, transformers, services, etc. as directed by PRECO). 4. Site information will need to include an assessment of debris removal needs per damage location. 5. Provide PRECO with restoration progress and projection reports as requested. 6. Provide photographs with GPS coordinates of all damaged facilities. 7. Damage assessment process (paper maps, assessment software, procedures) must be reviewed by PRECO for approval. 8. Any special tools or equipment (as directed by PRECO) will be reimbursed. 9. Mobilization/Demobilization - PRECO will reimburse fees based on the rates for labor and number of hours per day actually spent by the particular individual and equipment in transit, plus fuel, lodging, and material needed to complete the mob/demob. All rates, times, and extras (fuel, lodging, materials, etc.) must be coordinated with PRECO approval. 10. Contractor will mobilize the Damage Assessment team within 24 hours of approval.
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